Agenda and draft minutes

Council
Tuesday, 17th December, 2019 7.00 pm

Venue: Council Chamber, Town Hall, Bournemouth BH2 6DY. View directions

Contact: Karen Tompkins (01202 451255)  Email: karen.tompkins@bcpcouncil.gov.uk

Media

Items
No. Item

42.

Apologies

To receive any apologies for absence from Councillors.

Minutes:

Apologies were received from Councillors A Filer, C Matthews, M White and L Williams.

43.

Declarations of Interests

Councillors are required to comply with the requirements of the Localism Act 2011 and the Council's Code of Conduct regarding Disclosable Pecuniary Interests.

Councillors are also required to disclose any other interests where a Councillor is a member of an external body or organisation where that membership involves a position of control or significant influence, including bodies to which the Council has made the appointment in line with the Council's Code of Conduct.

Declarations received will be reported at the meeting.

Minutes:

There were no declarations of interest made on this occasion.

44.

Confirmation of Minutes pdf icon PDF 489 KB

To confirm and sign as a correct record the minutes of the Meeting held on 5 November 2019.

Minutes:

The Minutes of the Council meeting held on 5 November 2019 were confirmed as a correct record and signed.

45.

Chairman's Announcements and Introduction

To receive any announcements from the Chairman of the Council.

Minutes:

Death of Former Councillor

The Chairman referred with regret to the recent death of former Borough of Poole Councillor David Gillard. The Chairman called on Councillor Judy Butt who paid tribute to David Gillard.  Councillors stood in silent tribute.

 

46.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of:

Public questions is Tuesday 10 December 2019.

A statement is midday, 16 December 2019.

A petition is midday, 16 December 2019.

Minutes:

The Chairman advised that 3 public questions and 2 statements have been submitted for the meeting.

 

Public Question from Philip Stanley-Watts

 

At the time of this year's air festival trees were promised but nothing has happened yet. So when is the BCP area going to get these trees - they should be planted in particular areas to enhance the environment, and also to address the problem of flooding. In relation to natural defences, introducing beavers and water voles with soakaways along river banks in the BCP area?

 

Response by Councillor Lewis Allison (Portfolio Holder for Tourism, Leisure and Communities)

 

Work has been going on continuously since the Air Festival to identify the most suitable sites for the 240 trees which will offset the emissions from the air displays.  Working with the Arboreal team, Tourism has been liaising with schools across the BCP area and are in the process of finalising agreements with those that will be receiving trees.  The balance of the trees will be accommodated by the Countryside team, either at Hicks Farm or other nature reserve sites across the area and planted by the end of March 2020.

 

Public Question from Dr Martin Price on behalf of East Dorset Friends of the Earth

 

According to the UNEP Executive Director, Inger Andersen, "we now must deliver deep cuts to emissions - over 7% each year”, (26/11/19).  This means Zero Net Carbon (ZNC) by 2034 at the latest. "If we don't do this, the 1.5C goal will be out of reach before 2030," she added.

 

Therefore, the BCP target of ZNC by 2050 is not a sufficient response to the Climate Emergency.  Will the Council now set specific policy targets – such as those already proposed to it by Friends of the Earth - to enable all businesses and households to achieve ZNC by 2030?

 

Response by Councillor Felicity Rice (Portfolio Holder for Environment and Climate Change)

 

Thank you Dr Price.  We are very grateful to Friends of the Earth for attending the Council’s recent Climate Emergency Senior Managers’ Network meeting to present their recommendations, and also for the comments submitted. The Friends of the Earth publication ‘Your Climate Action Plan’ has been used as the reference for many of the options for action in the draft document being considered today. This Council is aware of the urgency for action and is committed in the Climate & Ecological Emergency Declaration to work with partners, businesses and the wider community to set a target date for making the region carbon neutral. Following approval by Council today, a Place Leadership Board will be established which will then set a target date and make recommendations to achieve the target.

 

Public Question from Dr Ruth Arnold (the question was read out by Dr Rebecca Smith)

 

I am a GP living in Poole and am representing Medact Dorset. BCP council is investing £141 million in the fossil fuel industry, via the Dorset County Pension Fund. I am aware that you are not able to speak on  ...  view the full minutes text for item 46.

47.

Record of Decisions of Cabinet and minutes of other Committees pdf icon PDF 433 KB

To receive the minutes of the following meetings.

Additional documents:

Minutes:

The Committee Minutes for the last cycle of meetings were received.

 

Voting: Agreed

 

48.

Recommendations arising from Cabinet and Other Committees

Please refer to the relevant published agenda and reports.

 

Cabinet 13 November 2019

Minute No 82 – BCP Corporate Parenting Strategy

 

RECOMMENDED that the Cabinet recommends the final corporate parenting strategy for adoption by Council.

 

Minute No 84 - Quarter Two Budget Monitoring Report 2019/20

 

RECOMMENDED that Council approves the capital budget adjustment set out in paragraph 72.

(Note – paragraph 72 relates to the report considered by the Cabinet on 13 November 2019 which can be accessed via the website)

 

Minute No 86 - Adoption of Bournemouth, Christchurch, Poole and Dorset Waste Plan

 

RECOMMENDED that Cabinet recommends the Bournemouth, Christchurch, Poole and Dorset Waste Plan to Council and requests that Council:-

(a) resolves to adopt the Plan subject to its inclusion of the main modifications that are appended to the Inspector’s Report;

(b) confirms that the formal adoption date will begin two weeks from the date Council resolves to adopt the plan; and

(c) delegates to the Director of Growth and Infrastructure in consultation with Portfolio Holder for Strategic Planning:

(i) any additional (non-material) modifications to the Plan which were the subject of consultation, together with any other additional modifications which benefit the clarity of the Plan; and

(ii) authority to expedite any technical/ procedural matters associated with adoption of the plan, including those connected with Dorset and BCP Council’s role as Competent Authority on matters relating the Habitats Regulations Assessment of the Plan.

 

Minute No 87 - Adoption of Bournemouth, Christchurch, Poole and Dorset Mineral Sites Plan

 

RECOMMENDED that Cabinet recommends the Bournemouth, Christchurch, Poole and Dorset Mineral Sites Plan to Council and requests that Council:-

(a) resolves to adopt the Plan subject to its inclusion of the main modifications that are appended to the Inspector’s Report;

(b) confirms that the formal adoption date will begin two weeks from the date at which both BCP Council and Dorset Council have resolved to adopt the plan; and

(c) delegates to the Director of Growth and Infrastructure in consultation with Portfolio Holder for Strategic Planning:

(i) any additional (non-material) modifications to the Plan which were the subject of consultation, together with any other additional modifications which benefit the clarity of the Plan; and

(ii) authority to expedite any technical/procedural matters associated with adoption of the plan, including those connected with Dorset and BCP Council’s role as Competent Authority on matters relating the Habitats Regulations Assessment of the Plan.

Minutes:

Cabinet 13 November 2019

 

The recommendations arising from the meeting of the Cabinet held on 13 November 2019 were then considered and approved:-

 

Minute No. 82 – BCP Corporate Parenting Strategy

 

The Portfolio Holder for Children and Families presented the report and proposed approval as set out on the agenda.  She outlined the development of the Strategy.

 

Voting: Unanimous

 

Minute No. 84 – Quarter Two Budget Monitoring Report

 

The Portfolio Holder for Finance presented the report and proposed approval as set out on the agenda. He outlined the detail of the new capital project for the Environmental Innovation Hub at Durley Chine and the funding arrangements including the acceptance of Coastal Communities Grant Funding.

 

Voting: Unanimous

 

Minute No 86 – Adoption of Bournemouth, Christchurch, Poole and Dorset Waste Plan

 

The Portfolio Holder for Strategic Planning presented the report and proposed approval as set out on the agenda. She explained that this was a legacy issue and referred to the three sites in the BCP area detailed in the officers report.

 

Voting: Unanimous

 

Minute No 87 – Adoption of Bournemouth, Christchurch, Poole and Dorset Minerals Site Plan

 

The Portfolio Holder for Strategic Planning presented the report and proposed approval as set out on the agenda.  She explained that this was another legacy issue and the Plan had been developed over the last five years.  Councillors were advised of the sites in the BCP area at Roeshot, Christchurch and White’s Pit, Poole.

 

Voting: Unanimous 

 

49.

Review of the Political Balance of the Council pdf icon PDF 151 KB

The Council is required in accordance with the relevant legislation to review the political balance of the Council and the allocation of seats following any changes to political groupings.

 

The Council is therefore asked to consider the revised political balance and the allocation of seats on Committees following the resignation of Councillor Julie Bagwell and Daniel Butt from the Poole People and ALL Group.

 

Consideration of the above was deferred at the Council meeting on 5 November 2019.

Minutes:

The Chairman explained how he would deal with the recommendations in the report, a copy of which had been circulated to each Councillor and a copy of which appears as Appendix ‘A’ to these Minutes in the Minute Book.

 

The Chairman moved recommendation (a) which was an arithmetical calculation showing the revised overall political balance together with recommendation (b) which was an affirmation of the current number of seats on each Committee.  The Vice-Chairman seconded recommendations (a) and (b).

 

RESOLVED that:-

 

(a) the revised political balance of the Council as set out in the report be agreed.

 

(b) the allocation of the total number of seats be considered and approved.

 

The Chairman then asked for moves in respect of recommendations (c), (d) and (e).

 

Councillor Slade, Leader of the Council moved the following motion which was seconded by Councillor Mark Howell:

 

“That the three seats be allocated as follows:

Audit and Governance Committee – Liberal Democrats Group – Councillor Mike Brooke

Children’s Services Overview and Scrutiny Committee – Poole People and All Group

Licensing Committee – Conservative Group” 

 

Councillor Philip Broadhead explained that the two unaligned Councillors should remain on the Committees that they were on prior to resigning as members of Poole People and All Group as they both wished to continue on these bodies and to seek a majority control on the Audit ad Governance Committee was not in the spirit of the political balance of the Council.  He moved the following amendment seconded by Councillor Judy Butt.

 

“Councillor Julie Bagwell remains on Licensing Committee

Councillor Daniel Butt remains on Audit and Governance Committee

Children’s Services Overview and Scrutiny Committee for the Liberal Democrats to consider a nomination”

 

Councillors commented on the implications of the proposals, including the chairmanship of the Audit and Governance Committee and the requirements of the political balance of the Council. Following debate upon being put to the vote the amendment detailed above was lost

Voting: For – 36; Against – 36; Abstentions – 0

 

The Chairman used his casting vote and the amendment was lost.

 

The original motion was then put to the vote:

 

Voting: For – 36; Against – 36; Abstentions – 0

 

The Chairman used his casting vote and the motion was carried. It was therefore:

 

RESOLVED that the three seats be allocated as follows:

  • Audit and Governance Committee – Liberal Democrats Group – Councillor Mike Brooke
  • Children’s Services Overview and Scrutiny Committee – Poole People and All Group
  • Licensing Committee – Conservative Group

 

50.

Response to Climate and Ecological Emergency pdf icon PDF 974 KB

To present a draft action plan to meet the commitments of the Climate and Ecological Emergency Declaration made by Council on 16 July 2019 and the Corporate Strategy objective to ‘tackle the climate change emergency’. The draft action plan should be seen as a summary of options to achieve carbon neutrality, since the detail will need to be consulted on with residents and stakeholders in order for it to be finalised.

 

Minutes:

The Portfolio Holder for Environment and Climate Change presented a report, a copy of which had been circulated to each Councillor and a copy of which appears as Appendix ‘B’ to these Minutes in the Minute Book.

 

The report presented a draft action plan to meet the commitments of the Climate and Ecological Emergency Declaration made by Council on 16 July 2019 and the Corporate Strategy objective to ‘tackle the climate change emergency’.  The Portfolio Holder referred to the dedicated Council team, the public and all the departments across the Council acting on the climate emergency – including stopping fuel poverty, making the streets safer for children and being as ambitious as possible. Councillor Bull seconded the recommendations in the report.  He thanked Officers for the work that had been undertaken acknowledging that there were many ways in which the action plan could be strengthened.  Councillor Bull commented on the omissions from the Annual Air Show.

 

Councillors considered the action plan comments included the need to move as quickly as possible, whilst supporting the principle in the plan expressing concern about the dismissal of the Air Show and the proposals for a congestion charge, the need for the working group to do further work as it had only met once, the role of the Overview and Scrutiny Board, emphasising that the plan was a living document and how eagerly the public were looking forward to contributing to the plan, the potential impact of electric cars and the need for financial input from Central Government.  A Councillor highlighted the number of proposals within the plan and encouraged Councillors to consider each initiative. A Councillor emphasised that BCP Council was showing the way in putting policies in place and offering an open door for investors. Councillors were informed of the quote from English Nature and the importance to protect the acid heathland.

A Councillor indicated that she was pleased to support this plan as her 6-year-old son was challenging her on what action was being taken.  A Councillor explained why she had previously voted against the motion on the Climate and Ecological Emergency.  She explained that she felt that the proposed action plan was too ambitious.

 

The Portfolio Holder in conclusion explained that the challenges were not underestimated, and the comments made were noted and would be raised with the Working Group.

 

RESOLVED that Council supports the following course of action:-

 

(a) Endorses the draft Climate and Ecological Emergency Action Plan as the basis for a public consultation with a final report back to Council.

(b) To take the delivery of this Council’s Climate and Ecological Emergency commitments into account in setting the Medium Term Financial Plan, with a view to additional financial support being added to the Climate Change Reserve (£120k) and Salix Fund (£120k).

(c) Continues commitment to participate in the Global Covenant of Mayors for Climate and Energy, single-use plastic reduction initiatives and work towards a plastic-free Council.

(d) Development of a new overarching Environment Strategy, to include climate  ...  view the full minutes text for item 50.

51.

Calendar of Meetings 2020/21 pdf icon PDF 131 KB

The Council will be asked to consider the attached draft and approve a calendar of meetings for the 2020/21 Municipal Year.

 

Minutes:

The Chairman presented the draft Calendar of meetings for 2020/21, a copy of which had been circulated to each Councillor and a copy of which appears as Appendix ‘C’ to these Minutes in the Minute Book and moved its adoption.

 

A Councillors urged Committee Chairs to consider the timing of meetings and the implications for Councillors in travelling across the conurbation during the rush hour.

 

RESOLVED that the calendar of meetings for 2020/21 as circulated be agreed.

 

Voting: Unanimous

 

52.

Notice of Motions in accordance with Procedure Rule 13

No motions have been submitted for this meeting.

Minutes:

No motions had been submitted for this meeting.

53.

Questions from Councillors

The deadline for questions to be submitted to the Monitoring Officer is 9 December 2019.

Minutes:

Question from Councillor Diana Butler

 

Visitors to Poole have commented on the poor state of the town and lack of public toilets.

 

Poole Quay is a major asset for the local economy: including tourism, business, fishing, boating, industry, events and recreation.

 

If we, as a Council, are striving to improve our communities and increase the viability of our towns – can I request that accessible public toilets are provided for Poole Quay?

 

Response by Councillor Mark Howell (Portfolio Holder for Regeneration and Culture)

 

Thank you for your question Cllr Butler.

 

A review of Public Toilets at Poole Quay was carried out and approved by the previous Poole Cabinet in February 2016. Following this review two council owned toilets were closed (Old Orchard and the Watch Station facilities).  At this point a community toilet scheme was introduced with six toilets in the town centre area.

 

Along with other then opposition councillors in Poole, I opposed closure of the toilets. The toilets at Old Orchard were in poor condition due to anti-social activity, but I did not have confidence in the community toilet scheme.

 

We are committed to improving the offer for visitors to Poole Quay. Since the May elections, the Unity Alliance administration has refurbished and reopened the toilets at the watch station. Having visited the toilets this morning I can confirm these toilets are accessible, including a separate disabled toilet and a ramp up to it.

 

The privately owned toilets at Dolphin Quays remained open to the public during this period as part of an ongoing planning obligation for the development. There used to be public toilets on this site.  When the building was constructed it was a planning obligation that it included toilets that would be available to the public 24 hours a day.

 

Following regular claims of vandalism the owners of the building (not the original owners) applied for a variation to this condition. During the tenure of the previous Poole administration, a decision was taken by the planning department AGAINST the advice of the environment officers to relax this condition and as a result the toilets are, more often than not, closed to the public. Attempting to reverse this decision would be costly and may not be successful.

 

Supplementary Question from Councillor Diana Butler

 

Councillor Butler asked where are the toilets which are open.

 

Response by Councillor Mark Howell (Portfolio Holder for Regeneration and Culture)

 

Councillor Howell reported that they were next to Poole Bridge.

 

Question from Councillor Karen Rampton

 

Residents in Bournemouth Poole and Christchurch who choose to subscribe to the Garden Waste Service will from 2020 be asked to pay £46 for one bin.

 

In Poole and Christchurch, residents will put their green waste into a 240 litre bin. Residents in Bournemouth will however pay the same amount for the use of a 140l bin.

 

Would the Portfolio Holder for Environment agree that the principle of providing equitable services and charges across the BCP conurbation is a necessary and fair course of action?

 

And would  ...  view the full minutes text for item 53.