Agenda

Council - Tuesday, 14th September, 2021 7.00 pm

Venue: Town Hall, Bournemouth BH2 6DY

Contact: Karen Tompkins  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 364 KB

To confirm and sign as a correct record the minutes of the Meeting held on 22 June 2021.

4.

Announcements and Introductions from the Chairman

To receive any announcements or introductions from the Chairman.

5.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:

 

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

 

The deadline for the submission of a public question is 4 clear working days before the meeting.

 

The deadline for the submission of a public statement is midday the working day before the meeting.

 

The deadline for the submission of a petition is 10 working days before the meeting.

 

 

6.

Petition - Make Ashley Road Safe

Council is advised that a petition with 2,281 valid signatures has been received from Councillor Earl requesting that:

 

“We, the undersigned, call on the Conservative Administration at BCP Council and Dorset Police to take action and end the serious anti-social behaviour issues and illegal activity that residents witness every day on Ashley Road, Poole."

 

In accordance with the Constitution a petition with 2,000 + signatures will be referred for debate at a meeting of full Council.

 

The Council is asked to consider the petition and to determine next steps.

 

 

7.

Questions from Councillors

The deadline for questions to be submitted to the Monitoring Officer is 6 September 2021.

8.

Recommendations from Cabinet and Other Committees

Please see recommendations detailed below.

8a

Cabinet 23 June 2021 - Minute No 16 - Financial Outturn Report 2020/21 pdf icon PDF 596 KB

RECOMMENDED that Council: -

 

(A) agree the transfer of the £5.1 million surplus for the year to the MTFP mitigation reserve;

 

(B) agree that the contain outbreak management fund (COMF) allocation for 2021/22 of £2.533 million is retained in a contingency to manage any outbreaks that may occur later in the year, as recommended by the director of public health as set out in paragraph 83 of the submitted report; and

 

(C) agree the capital virements as set out in paragraph 154 of the submitted report.

Additional documents:

8b

Cabinet 23 June 2021 - Minute No 21 - Youth Justice Service Youth Justice Plan 2021/22 pdf icon PDF 138 KB

RECOMMENDED that the Youth Justice Plan be approved by Full Council.

Additional documents:

8c

Cabinet 23 June 2021 - Minute No 24 - Council Sustainable Fleet Management Strategy and Fleet Replacement Programme pdf icon PDF 468 KB

(Resolutions (a) to (d) were resolved matters determined by Cabinet)

 

RECOMMENDED that Council; (e) approve the use of new prudential borrowing for the Fleet Replacement Plan and recognise the impact of this on the annual revenue budget requirement.

 

Note - Members are referred to agenda item 11 and the urgent decision taken by the Chief Executive and advised that on 23 June 2021 Cabinet unanimously approved the Council’s £31.1m Sustainable Fleet Management Strategy and Fleet Replacement Programme. This included investment in supporting Electric Vehicle (EV) infrastructure required to operate EV vehicles within the fleet. The report required Council approval, which was originally planned for July 2021, but because of Covid-19 restrictions was postponed to 14 September 2021.

 

Because of the significant manufacture lead-in times for fleet vehicle procurement an Officer Decision Record was taken in advance of September Council for 18 service critical vehicle purchases included within the Fleet Replacement Plan (FRP) These vehicles are currently scheduled to be replaced in year 1 of the FRP. The vehicles are summarised below:

• 5 x Dennis Eagle Electric Refuse Freighters £2,000k

• 12 x Dennis Eagle Standard Refuse Freighters £2,220k

• 1 x Iveco Stralis 26t Grab tipper lorry £140k

Total spend (18 vehicles) £4,360k

 

The Officer Decision Record also approved progression with £390k of upgrade works to electricity infrastructure at Hatchpond Depot to support the transition to electric vehicle replacements. 5 of the 18 vehicles proposed to be acquired in advance of Council approval require access to EV infrastructure. Total Fleet Replacement Plan spend to be incurred in advance of Council approval is therefore £4,750k from a total proposed request of £17.8m for the 21/22 element of the plan and overall plan investment value of £26.92m over 3 years.

 

Reasons for the decision taken:

Failure to move ahead with the Fleet Replacement Plan and associated Sustainable Fleet Management Strategy would have placed the authority at risk as vehicles reach end of life of repeated statutory service failure, associated reputational damage, increased revenue budget pressure and potential for breach of its Operator Licence compliance. The vehicles detailed within the Decision Record have reached end of economical life and have extended lead in manufacturing timelines with provisional build slots booked in accordance with procurement processes in the knowledge of a previously planned Full Council meeting of the 13 July 2021 decision. Due to a delay in lifting Covid-19 restrictions a decision was taken to cancel the meeting delaying approval. The impact of this delay until the planned next Council meeting of 14 September placed BCP Council at risk of losing provisional build slots. The vehicle manufacturer was experiencing high demand and was in a position to offer unsecured build slots to other customers which would have resulted in extending the period before securing receipt of replacement vehicles estimated at this time to be 6 months and consequently increasing the risk of interim hire costs and/or service disruption to the Council. At the time the Decision Record was taken the service had  ...  view the full agenda text for item 8c

Additional documents:

8d

Audit and Governance Committee 29 July 2021 - Minute No 15 - Treasury Management Monitoring Outturn 2020/21 and update for Quarter 1 2021/22 pdf icon PDF 209 KB

(Resolutions (a) to (c) were resolved matters determined by Audit and Governance Committee)

 

RECOMMENDED to Council that:

 

(D) the revised prudential indicators set out in table 8 of the report and the proposed adjustment to the Council Minimum Revenue Provision policy as set out in paragraph 32 of the report be approved.

 

Additional documents:

8e

Cabinet 1 September 2021 - Minute No 47 - Carters Quay Housing and Regeneration Scheme Poole pdf icon PDF 728 KB

RECOMMENDED that Council approve: -

 

(A)      the Carters Quay scheme which is not in the Council’s current capital programme;

 

(B)       the acquisition of the land and buildings known as Carters Quay outlined in red on the attached plan marked Appendix B, which will include the consented Build to Rent residential housing scheme as described in para 1 of the report;

 

(C)      payment of the purchase price for Carters Quay as set out in the exempt Appendix A;

 

(D)      the authorisation of the Corporate Property Officer in consultation with the Leader of the Council, the Council’s Section 151 and Monitoring Officer to agree the detailed provisions of all legal structure and documentation and enter into the relevant contract/(s);

 

(E)      the intention to grant up to 50-year lease to Seascape Homes and Property Limited subject to their board approval on terms to be agreed by the Corporate Property Officer, in consultation with the Monitoring Officer; and

 

(F)      that the Capital Investment Programme be amended to include provision for this acquisition to be funded by prudential borrowing, as detailed in the exempt Appendix, and authorises the Section 151 Officer, in consultation with the Portfolio Holder for Finance and Transformation, to determine the detailed funding arrangements for the forward purchase of the Build to Rent scheme.

 

 

Additional documents:

8f

Cabinet 1 September 2021 - Minute No 50 - SEND Improvement Funding pdf icon PDF 180 KB

RECOMMENDED that: -

 

(A) Council approve £292k of additional resources to support the SEND written statement of action in 2021/22;

 

(B) Cabinet recommends that Council approves the £220k additional resources requested in 2022/23 which reduces to £156k in 2023/24, and £137k from 2024/25 onwards.

 

9.

Public Report into a complaint against BCP Council by the Local Government and Social Care Ombudsman - outcome of complaint pdf icon PDF 269 KB

This report provides a summary on the Decision Notice made by the Local Government and Social Care Ombudsman whose investigation found maladministration causing injustice to a complainant and the remedy actions taken.

 

The Ombudsman under the Local Government Act 1974, section 31(2), as amended, has requested that the Council consider the report at its full Council.

Additional documents:

10.

Notice of Motions in accordance with Procedure Rule 12

The following motion submitted in accordance with Procedure Rule 12 of the Meeting Procedure Rules has been proposed by Councillor Drew Mellor and seconded by Councillor Jane Kelly:-

 

This motion is to agree that in principle this Council is supportive of the setting up and delivery of a Poverty Truth Commission initiative for the Bournemouth, Christchurch and Poole area by a well-established organisation outside of the Council.

 

Poverty Truth Commissions have been successfully completed in many towns and cities throughout the UK.  People from all walks of life have come together to discuss their experiences, they are initially invited from local communities – Community Commissioners, and from the Public Sector and Business world – Civic Commissioners.

 

A Poverty Truth Commission is about developing relationships of trust and empathy between commissioners, and seeing what happens when their combined wisdom, resources and experience are brought together.  The tried and tested model will be adapted to best fit the local context, seeking to enable a deeper dive into the challenges and the opportunity to unearth and commit to new future possibilities for wiser action and culture change.    

 

I feel that the PTC movement fits well with our ABCD aspirations and therefore move that we support them in their endeavours in our area.  I look forward to taking part in the conversations and trust that others will do the same.

 

 

11.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution. See detailed below.

 

·       Bournemouth Learning Centre Capital Budget

·       Covid – Local Support Grant extension to end of September 2021

·       Urgent Sustainable Fleet Replacement Procurement

·       Additional Restrictions Grants (ARG 4)