Agenda

Cabinet
Wednesday, 29th July, 2020 10.00 am

Venue: Skype Meeting

Contact: Sarah Culwick (01202 795273)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are required to comply with the requirements of the Localism Act 2011 and the Council's Code of Conduct regarding Disclosable Pecuniary Interests.

Councillors are also required to disclose any other interests where a Councillor is a member of an external body or organisation where that membership involves a position of control or significant influence, including bodies to which the Council has made the appointment in line with the Council's Code of Conduct.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 440 KB

To confirm and sign as a correct record the minutes of the Meeting held on 24 June 2020.

Additional documents:

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of public questions is Wednesday 22 July 2020.

The deadline for the submission of a statement is 12.00 noon, Tuesday 28 July 2020.

The deadline for the submission of a petition is 12.00 noon, Tuesday 28 July 2020.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

Referral from Council - Motion pdf icon PDF 1 MB

At the meeting of the Full Council on the 7 July 2020, the following motion was submitted, proposed by Councillor Drew Mellor and seconded by Councillor Mohan Iyengar:

“As an opportunity for BCP Council to display a cross party consensus in leading the conurbation out of Covid-19 on behalf of all residents, Council requires Cabinet to consider the proposals set out in the Conservative Group’s budget reset paper at the next Cabinet meeting”

Following debate the Motion was agreed and it was resolved that Cabinet consider the proposals set out in the Conservative Group’s budget reset paper at the next Cabinet meeting.

It is RECOMMENDED that Cabinet consider the proposals set out in the Conservative Groups budget reset paper.

Appendices

1.    Reset for all – An alternative budget response – as submitted with the Council papers for 7 July 2020.

2.    Reset for All – An alternative budget response – additional circulated papers

 

Additional documents:

7.

Update on BCP Council's response to the COVID-19 pandemic pdf icon PDF 302 KB

This report provides a further update to the report summarising the Council’s response to the COVID-19 pandemic, which was presented to Cabinet in June 2020. 

8.

2019/20 Financial Outturn Report pdf icon PDF 1001 KB

This report provides details of the final financial outturn for the revenue account, capital programme, reserves and the housing revenue account (HRA) for the financial year 2019/20.

The general fund revenue outturn is a surplus of £0.2 million for the year. Consequentially this means that the council has successfully delivered the outturn within the financial parameters of the original 2019/20 Budget set by the Shadow Authority and without drawing down on the financial resilience reserves set aside to manage the high level of uncertainty in the first year of the new council.

This is an improved position compared with the anticipated overspend leading to a draw on reserves of £2.7 million predicted at quarter three. The improved position overall is generally from work concluded in the final quarter to establish the opening balance sheet of BCP Council including the position in relation to inherited debt. The finally agreed position, coupled with a full review of all legacy council balance sheet items, has generated £3 million of favourable one-off variances to balance the annual position.

The financial cost of the Covid-19 public health emergency has been significant in the final quarter with an estimated £3.5 million impact from lost revenue, particularly from carparking, and in reflecting the longer-term concerns for the local economy. Other net favourable variances within directorate services have largely offset these pressures.

It is proposed the surplus for the year in added to the financial resilience reserve.

Additional documents:

9.

Adoption of the Statement of Community Involvement pdf icon PDF 166 KB

The Statement of Community Involvement (SCI) sets out how a local planning authority engages with its residents when preparing local plans and through the planning application process.  The SCI was endorsed by Cabinet for public consultation for a six-week period in October 2019. The revised SCI has been amended following consultation, to reflect comments received and where necessary updated information. This includes recent government guidance on social distancing to allow for temporary changes to consultation arrangements.

Cabinet is asked to approve the revised SCI and recommend it for adoption by Council.

Additional documents:

10.

Local Government Association Special Interest Groups pdf icon PDF 149 KB

LGA Special Interest Groups are able to make representations direct to Government and elsewhere on matters arising directly from their special interest, and to obtain LGA assistance in doing so.

The Policy and Performance Team have produced a summary table of the special interest groups that the authority would have an interest in due to geographical, organisational and strategic considerations. (Appendix 1)

The Policy and Performance Team is able to:

·       act as the point of contact for Special Interest Groups,

·       receive the agendas,

·       prepare briefing papers,

·       request items of local interest are added to the agenda as directed,

·       co-ordinate and track responses,

and share learning across organisation as appropriate.

Additional documents:

11.

Sub-Regional Partnerships pdf icon PDF 1 MB

BCP Council is part of several sub-regional and sub-national partnerships involving different directorates and service areas.  Many of the partnerships cover different geographical areas. Recently, new sub-regional and sub-national partnerships have begun to form and are asking BCP Council to be part of them. 

This report sets out the main sub-regional and sub-national partnerships the Council is part of and those that it could have a future interest in, enabling Cabinet to take a strategic view.

Additionally, Cabinet is asked to note that the current intention for BCP Council is to express an interest in membership of the evolving Western Gateway Powerhouse given its strong synergy with the Western Gateway Sub National Transport Body. The above is subject though to Dorset Council formalising its own position so that Dorset as a sub- region is then best placed to benefit from future government infrastructure funding.

12.

Housing scheme at Cabbage Patch St Stephens Rd Bournemouth pdf icon PDF 306 KB

The BCP owned site is currently a staff car park with 27 spaces.

The current proposal presents a new build scheme of 11 apartments and associated parking to be provided on the site.  These homes will help towards imminent new Local Plan housing targets and will also contribute significantly to unmet housing need by delivering Council homes at social rents.

 

Additional documents:

13.

Youth Justice Plan 2020-21 pdf icon PDF 138 KB

To present the Youth Justice Plan for 2020/21. There is a statutory requirement to publish an annual Youth Justice Plan which must provide specified information about the local provision of youth justice services. This report summarises the Youth Justice Plan for 2020/21, with a copy of the Plan appended. The Youth Justice Plan needs to be approved by the full Council.

Additional documents:

14.

Change of Auditor for Bournemouth Building and Maintenance Limited and Seascape Group Limited. pdf icon PDF 137 KB

Grant Thornton resigned with effect from 4 June 2020 as the auditors for the wholly owned council companies, Bournemouth Building and Maintenance Limited (BBML) and Seascape Group Limited (SGL) including its subsidiaries.

While Grant Thornton will continue as BCP Council’s external auditors, they have stated it is not operationally efficient for them to continue as the companies’ auditors as a different audit team was required to the local public sector audit team.

A new auditor must therefore be appointed for the companies and a procurement exercise has been conducted.

It is a requirement of the Shareholders Agreement for both BBML and SGL that authority is sought from the council as sole shareholder for the appointment of a new auditor.

Company audits must be carried out in accordance with UK Generally Accepted Accounting Practice and applicable Financial Reporting Standards. The proposed auditor, Hixsons Limited, was selected as they supplied the most cost effective quote to comply with these requirements.

 

15.

Traffic Regulation Order – Advertisement of Traffic Regulation Orders for the Lansdowne Programme pdf icon PDF 236 KB

To approve the advertisement of changes to the Traffic Regulations Order (TRO) to enable the Lansdowne Programme to be implemented and to approve the general TRO process for future BCP schemes.

Additional documents:

16.

Significant Changes to Maintained Schools for September 2020 and 2021 pdf icon PDF 405 KB

The number of children and young people assessed as requiring a place at a specialist education provision in the BCP area has increased in recent years.  Local provision to meet these needs is of high quality, but capacity has not been expanded sufficiently to meet this additional demand.   As a result, increased use has had to be made of local Independent and Non-Maintained special schools which are comparatively expensive and often located outside of the BCP area.  The result of this has been significant pressure on the school Transport budgets. In partnership with the BCP community of schools, a range of proposals have been developed to increase capacity and create new provision to meet the needs of these pupils and these were reported to Cabinet in the paper ‘Capital Investment to Increase Special Educational Needs Capacity’ on 22 April 2020. 

Processes for changes to maintained schools are prescribed by the Department for Education. This report provides details of such changes for three maintained community schools. The request to implement these changes is being made with the support of all three schools involved with the changes.

Additional documents:

17.

Forest Road to Ormonde Road, record unprotected footpath as a Public Right of Way (PRoW) pdf icon PDF 389 KB

To obtain permission to permit an Order to protect the path from Forest Road to Ormonde Road as a Public Footpath

18.

Exclusion of Press and Public

In relation to the items of business appearing below, the Committee is asked to consider the following resolution: -

 

‘That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 and 2 in Part I of Schedule 12A of the Act and that the public interest in withholding the information outweighs such interest in disclosing the information.’

19.

Impact of COVID-19 on the provision of leisure and cultural services in Bournemouth

The report looks at the impact of COVID-19 on the provision of leisure and cultural services in Bournemouth.

20.

Cabinet Forward Plan

To consider the latest version of the Cabinet Forward Plan for approval.