Agenda

Cabinet
Wednesday, 14th April, 2021 10.00 am

Venue: Virtual Meeting

Contact: Sarah Culwick (01202 817615)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 306 KB

To confirm and sign as a correct record the minutes of the Meeting held on 10 March 2021.

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is 4 clear working days before the meeting.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

The Future of Planning in Bournemouth, Christchurch and Poole pdf icon PDF 218 KB

This report provides an update on current planning application performance and ongoing initiatives underway to re-shape the BCP planning service in order to support delivery of the Big Plan and other corporate priorities.

7.

Poole Business Improvement District (BID) pdf icon PDF 255 KB

Poole Business Improvement District’s (BID) initial 5-year term will finish in June 2021. The BID is currently preparing for re-ballot on 20 May 2021 for a second 5-year term. This report seeks Cabinet approval to continue the Council’s support for Poole BID for the second term.   

8.

Acquisition of Bournemouth Indoor Bowls Centre (Kings Park) pdf icon PDF 276 KB

The MHCLG Towns Investment Fund has provided an opportunity for the Council to acquire the leasehold interest in the Bournemouth Indoor Bowls Centre, so as to better manage the site for the provision of indoor bowls and for wider community benefit, along with securing the tenancy of Skills and Learning for the long-term. 

Cabinet on 16th December 2020 approved the principle of acquiring the leasehold interest. This report details the Business Case including the financial implications and risks and concludes that the overall proposal is viable, should the lease be purchased with Towns Investment Fund or Prudential Borrowing pending the outcome of the Council’s funding application to MHCLG.

9.

Highway Asset Management Policy and Strategy pdf icon PDF 152 KB

Highway Asset Management principles enable informed decisions to be made about investment and maintenance funding; assist in the targeting of resources to where they can be most effective and enables the identification and management of the risks associated with our statutory duties to manage and maintain public infrastructure. It is a requirement of the Highway Infrastructure Asset Management Guidance and Well-Managed Highway Infrastructure produced by the Department for Transport (DfT), that highway authorities have an Asset Management Policy and Strategy. Each legacy authority had its own policy and strategy. In producing a new BCP Policy and Strategy for Highway Asset Management, we have reviewed these legacy documents against current best practice and produced a set of documents that can be adopted and will shape the way we deliver our highway maintenance programmes for the next 5 years in line with DfT requirements. 

Additional documents:

10.

Management & development of leisure centres pdf icon PDF 304 KB

The Council has made a corporate commitment to increase leisure provision and help people participate and lead more active and healthy lives. 

To support this commitment, the report makes recommendations regarding the management & development of leisure centre facilities including: the provision of a short-term management contract with Everyone Active in Poole; the development of a new £1m synthetic turf pitch at Rossmore Leisure Centre; and BH Live’s Business Plan. 

 

Additional documents:

11.

Our Museum: Poole Museum Redevelopment Project pdf icon PDF 578 KB

The Poole Museum Redevelopment Project delivers against Big Plan and other strategic Council priorities as well as national and regional priorities and policies. The Project will conserve and open up nationally and internationally significant heritage assets and transform the visitor and community experience of the Poole Museum Estate.

In the wider context of Culture and the Cultural Compact, the Project will deliver on the Cultural Enquiry recommendations for talent, infrastructure, and quality of place and will provide new opportunities for under-represented and under-served communities and groups to participate in and co-curate their culture and heritage.

The project has strong support from NLHF as a priority project, third party match funding has been secured and there is a strong pipeline from trusts and foundations, with invited applications for additional grants totalling £250-450k. Council agreement to submit the NLHF round 2 application for the Poole Museum element of the project (deadline August 2021) is requested.

Project development work demonstrates an opportunity to extend the scope of the capital works to increase the transformative impact of the project for Poole rejuvenation, outcomes for people, built heritage and museum collections, and the financial sustainability of the service. Council agreement is requested for prudential borrowing to support these extended works.

There are two scenarios for prudential borrowing, dependent on whether a round 2 NLHF application for the Poole Museum project is successful. Scenario 1, should the grant bid be successful, requires the utilisation of £1,029k prudential borrowing, as well as £200k CIL (agreed by Cabinet in 2018) as match funding. Scenario 2, if the NLHF application is unsuccessful, requires the use of £278k prudential borrowing for Scaplen’s Court as well as the repurposing of £200k CIL allocated within the Scenario 1 model.

 

 

Additional documents:

12.

BCP Homelessness Strategy pdf icon PDF 266 KB

Everybody deserves a stable, safe and secure home, however, many households in Bournemouth, Christchurch and Poole still face the harmful consequences of becoming homeless or being at risk of this.  Homelessness, including rough sleeping, is extremely complex. Addressing the challenges can only develop effectively through collaboration of Council services with local communities, businesses, charities and other statutory and non-statutory partners.

Bournemouth, Christchurch and Poole legacy homelessness & rough sleeping strategies require alignment. An aligned interim Action Plan was agreed by Council in November 2019.

The Homelessness Reduction Board and Homelessness Partnership have been in place for 2 years now and oversee provide the governance for the preceding action plan and has led to the co-production of a new strategy.  The partnership’s multi-agency action groups will help to deliver the action plan and this approach continues to strengthen and develop.

The Homelessness & Rough Sleeping Strategy and Action Plan provides an ambitious, innovative and ground breaking strategic approach to tackling homelessness in all its forms, with a shared vision of “Ending homelessness in Bournemouth, Christchurch and Poole by ensuring everyone has a safe place to live that they can call home.” 

The strategy has 3 clear core aims, each of which have a number of ambitious commitments to deliver. 

Ø  Early & Effective Upstream Prevention

Ø  Reducing and stopping the cycle of homelessness

Ø  Ongoing Improvement, development and sustainability

Additional documents:

13.

Housing scheme at Craven Court, Knyveton Road, Bournemouth pdf icon PDF 770 KB

The BCP owned site is currently a 2-3 storey residential building with 18 flats.

The current proposal presents a new build scheme of 24 apartments and associated parking to be provided on the site. 

 

These homes will help towards imminent new Local Plan housing targets and will also contribute significantly to unmet housing need.

 

All of the homes are to be for Affordable Rent and will be designed to high energy standards meeting Passivhaus standards.

 

Additional documents:

14.

Harmonisation of Pest Control Services pdf icon PDF 145 KB

The harmonisation of BCP Council Pest Control services requires a policy decision on the provision of 100% fee subsidies that, under legacy arrangements, are offered only to Poole residents in receipt of qualifying benefits.

The net additional cost of extending fee subsidies to all BCP Council residents in receipt of qualifying benefits is £23,500 per annum at 100% fee subsidy and £4,200 at 50% subsidy. The recommendation therefore is to offer 50% subsidies to all residents in receipt of qualifying benefits. This would have less financial impact that could therefore be funded from within the service but would maintain subsidised pest control treatments for low income households.

Whilst removing the automatic right to 100% fee subsidy in Poole, this recommended policy would benefit low income households in Bournemouth and Christchurch where, under legacy policies, no subsidies are offered at all. Current practice allows for pest treatments to be carried out at nil fee where no responsible person can be identified or where a householder is unable to fund a treatment.

Additional documents:

15.

Stour Valley Park Partnership and Strategy pdf icon PDF 201 KB

This report highlights work undertaken to date by an extensive partnership in developing the concept of a ‘Stour Valley Park’ landscape between Christchurch Harbour and Kingston Lacy Estate.  It recommends that BCP Council sign up to the partnership. 

The Stour Valley Park proposals are identified in the Bournemouth and Poole Local Plans and aim to bring partners together in a way that brings the biggest benefits for people and wildlife. Importantly it offers significant opportunities to contribute to multiple strands of the BCP Corporate Strategy including Sustainable Environment, Dynamic Places, Fulfilled Lives, Brighter Futures and Connected Communities.

A consultant has been funded through one strand of the Future Parks Accelerator (FPA) key project with an aim to develop partnership proposals into a Stour Valley Park Strategy and Masterplan, to inform both a new Green Infrastructure Strategy and Local Plan.  The Stour Valley Park Strategy is currently at the public engagement and development phase.  The strategy will be presented to Cabinet for adoption in Autumn 2021.

Additional documents:

16.

Harmonisation of Regulatory Services and Licensing Enforcement Policy pdf icon PDF 220 KB

Regulatory Services and the Licensing Team are responsible for undertaking enforcement activity across a wide range of public services.

The aim of these enforcement activities is to protect the safety, wellbeing, and the environment of all those who live, work and visit the area by ensuring the actions of businesses and individuals comply with the relevant legislation and Codes of Practice.

The Council is currently working to three legacy enforcement policies for Regulatory Services and Licensing. This new policy seeks to provide one policy for BCP Council.

The Enforcement Policy is recognised as an important document for regulators in meeting responsibilities under both statutory principles and guidance. The Enforcement Policy enables the authority to set out transparency in its activities and to ensure that enforcement activities are targeted only at cases where action is needed.

The Policy also helps both businesses and individuals to understand our objectives and methods for achieving compliance and the criteria we consider when deciding the most appropriate response to a breach of legislation.

Cabinet is asked to consider and approves the Regulatory Services and Licensing Enforcement Policy

Additional documents:

17.

Futures Fund Governance pdf icon PDF 204 KB

The medium-term financial plan (MTFP) includes a £50 million futures fund to be illustratively drawn down in tranches of £10 million per annum over five years in support of key infrastructure developments.

As the MTFP is an iterative process the intention would be to update the annual base budget to reflect the flexible nature of the fund if the spending profile adopts a different profile to that originally assumed.

This report sets out the proposed governance arrangements for the fund. 


18.

Cabinet Forward Plan pdf icon PDF 336 KB

To consider the latest version of the Cabinet Forward Plan.