Agenda

Audit and Governance Committee
Thursday, 26th November, 2020 6.00 pm

Venue: Virtual Meeting

Contact: Democratic Services Team  Email: democratic.services@bcpcouncil.gov.uk

Note: Date changed from 3 December 2020 

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Substitute Members

To receive information on any changes in the membership of the Committee.

 

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications.

 

3.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

4.

Confirmation of Minutes pdf icon PDF 380 KB

To confirm and sign as a correct record the minutes of the Meeting held on 22 October 2020.

5.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of public questions is Thursday 19 November 2020.

The deadline for the submission of a statement is 12.00 noon, Wednesday 25 November 2020.

The deadline for the submission of a petition was 12.00 noon, 11 November 2020.

6.

Governance Overview of BCP Housing companies

To receive a short PowerPoint and verbal presentation on governance of BCP Housing companies (Seascape South Ltd., Seascape Homes and Property Ltd., Seascape Group Ltd. and Bournemouth Building Maintenance Ltd.)

7.

Report of the Constitution Review Working Group - Changes to the Council's Constitution pdf icon PDF 241 KB

The report summarises the issues considered by the Constitution Review Working Group and sets out a series of recommendations arising from the Working Group for consideration by the Committee.

Any recommendations arising from the Committee shall be referred to full Council for adoption.

Additional documents:

8.

Chief Internal Auditor's Annual Opinion Report 2019/20 pdf icon PDF 425 KB

It is the opinion of the Chief Internal Auditor that during the 2019/20 financial year:

·       arrangements were in place to ensure an adequate and effective internal control environment and that where weaknesses were identified there was an appropriate action plan in place to address them;

·       the systems and internal control arrangements were effective and that agreed policies and regulations were complied with;

·       adequate arrangements were in place to deter and detect fraud;

·       there was an appropriate and effective risk management framework;

·       managers were aware of the importance of maintaining internal controls and accepted recommendations made by Internal Audit to improve controls;

·       the Council’s Internal Audit service was effective and compliant with all regulations and standards as required of a professional internal audit service; and that

the arrangements, in respect of the Chief Internal Auditor, were consistent with all of the five principles set out in the CIPFA publication “The Role of the Head of Internal Audit in Public Sector Organisations”.

9.

Annual Governance Statement 2019-2020 pdf icon PDF 953 KB

The Accounts and Audit Regulations 2015* require councils to produce an Annual Governance Statement (AGS) to accompany its Statement of Accounts.

This report seeks approval for the AGS for BCP Council.

The AGS concludes that BCP Council “has effective and fit-for-purpose governance arrangements in place in accordance with the governance framework.

After considering all the sources of assurance (for governance arrangements), BCP Corporate Management Board identified that the following significant governance issues existed:

·       Governance of Children’s Social Services

·       Adjustments to the Highways Register

·       Governance Arrangements with Wholly Owned Companies, Lower Gardens and Five Parks Charitable Trusts, BH Live and Russell Cotes Museum

·       Minor Omission to make available for public inspection the draft Annual Governance Statement in June 2019

An action plan to address these significant governance issues has been produced and is being implemented. An update against the action plan will be brought to Audit and Governance Committee in January 2021.

*and as amended by the Accounts and Audit (Coronavirus) (Amendment) Regulations 2020

10.

External Audit - Audit Findings Report 2019/20 pdf icon PDF 251 KB

The attached report sets out the findings of the Council’s external auditor following their audit of the Council’s Statement of Accounts 2019/2020. The key points to note are:

·       Grant Thornton anticipate providing an unqualified opinion on the financial statements for the Council; and that

Grant Thornton have concluded that the Council has proper arrangements to secure economy, efficiency and effectiveness in its use of resources and anticipate issuing an unqualified value for money conclusion.

Additional documents:

11.

Statement of Accounts 2019/20 pdf icon PDF 252 KB

This report presents the BCP Council statement of accounts 2019/20 for consideration and approval.

 

The statement of accounts has been prepared in

accordance with the CIPFA Local Authority Accounting Code

of Practice, and presents a true and fair view of the

authority’s financial performance for 2019/20 and financial

position as at 31 March 2020.

 

This report highlights any significant issues within the statement of accounts, and provides an opportunity for robust Member scrutiny prior to their formal approval.

Additional documents:

12.

Audit & Governance Committee Forward Plan (refresh) pdf icon PDF 214 KB

This report sets out the reports to be received by the Audit & Governance Committee for the 2020/21 municipal year.

Additional documents: