Agenda

Audit and Governance Committee
Thursday, 22nd April, 2021 6.00 pm

Venue: Virtual Meeting

Contact: Bob Hanton  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Substitute Members

To receive information on any changes in the membership of the Committee.

 

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications.

 

3.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

4.

Confirmation of Minutes pdf icon PDF 300 KB

To confirm and sign as a correct record the minutes of the Meeting held on 11 March 2021.

5.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of public questions is Thursday 15 April 2021.

The deadline for the submission of a statement is 12.00 noon, Wednesday 21 April 2021.

The deadline for the submission of a petition was 12.00 noon, Thursday 8 April 2021.

6.

Report of the Constitution Review Working Group - Changes to the Constitution pdf icon PDF 132 KB

The report summarises the issues considered by the Constitution Review Working Group and sets out a series of recommendations arising from the Working Group for consideration by the Committee.

Any recommendations arising from the Committee shall be referred to full Council for adoption.

Additional documents:

7.

Risk Management – Corporate Risk Register Update pdf icon PDF 542 KB

This report updates councillors on the position of the council’s Corporate Risk Register. The main updates are as follows:

·        A target risk score has been added to each risk along with details of actions or strategies to support the achievement of this risk score

·        Corporate Risk CR8 - Inability to run an election/ referendum – has been escalated back for inclusion on the Corporate Risk Register

·        Corporate Risk CR14- Continuity of Public Health arrangements and evolution of outbreak management plan - The title of this risk has been refined to better describe the risk

·        Corporate Risk 17 – Risk to reputation of Place & Council if summer arrangements are not managed - This is a new risk added to the register during this quarter.

 

8.

Information Governance Update pdf icon PDF 234 KB

First BCP Council IG update report to Committee, providing performance management information since the inception of BCP Council and outlining current position of the IG Team and Council’s IG function.

Additional documents:

9.

BCP Council Regulation of Investigatory Powers Act (RIPA) Policy approval pdf icon PDF 248 KB

The policy ensures compliance with the regulatory framework for the use of covert surveillance by BCP Council as set out in the Regulation of Investigatory Powers Act 2000 (RIPA) and RIPA (Directed Surveillance and Covert Human Intelligence Sources) Order 2010 (and as amended 2012).

BCP Council expects this policy to be rarely used; the Council will seek to minimise use of covert surveillance and will use overt methods of obtaining required information wherever possible.

A very limited number of trained Council officers are able to approve applications to a magistrates’ court to authorise a RIPA operation.

Additional documents:

10.

Annual Governance Statement 2019/20 Action Plan Update pdf icon PDF 347 KB

This report provides an update against the Annual Governance Statement (AGS) Action Plan which identified actions to be taken to address the significant governance issues in 2019/20 AGS. These are:

       Governance of Children’s Social Services

       Governance Arrangements with Key Partners, Wholly Owned Companies, Trusts and Contractors

Two further governance issues were identified, as below, and actions to address these had already been implemented prior to the publication of the AGS:

       Adjustments to the Highways Register

       Omission to make available for public inspection the draft AGS in June 2019

11.

Internal Audit - Quarterly Audit Plan Update (Including Audit Charter and Audit Plan for 2021/22) pdf icon PDF 402 KB

This report sets out the Internal Audit Charter and Audit Plan for 2021/22. Approval of these documents by the Audit and Governance Committee is a requirement of the Public Sector Internal Audit Standards (PSIAS).

The report also details progress made on delivery of the 2020/21 Audit Plan for the period January to March (inclusive) 2021.  The report highlights that:

·       Seventeen audit assignments have been completed (nine ‘Reasonable’, five ‘Partial’ audit opinions and three consultancy reviews);

·       Thirty five audit assignments are in progress;

·       Implementation of audit recommendations is satisfactory.

Additional documents:

12.

External Auditor - Annual Audit Letter Year Ending 31 March 2020 pdf icon PDF 253 KB

The attached report summarises the key findings

arising from the work of the Council’s external auditor

for the year ending 31 March 2020. The key points to note are that Grant Thornton:

·       provided an unqualified opinion on the Council’s financial statements;

·       included an emphasis of matter in their report in respect of the uncertainty over valuations of the Council's land and buildings and investment properties and the property assets of its pension fund given the Coronavirus pandemic. This does not affect their opinion that the statements give a true and fair view of the Council's financial position and its income and expenditure for the year; and

were satisfied that, except for the matter identified in respect of the Ofsted inspection of children’s services, the Council had proper arrangements for securing economy, efficiency and effectiveness in its use of resources (qualified 'except for' conclusion).

Additional documents:

13.

External Auditor – Audit Progress & Sector Insight Update pdf icon PDF 243 KB

The attached report provides an update to Audit & Governance Committee on the External Auditor’s progress to date in delivering their responsibilities.

 

The report also includes a summary of emerging national issues and developments that may be relevant to the Council.

Additional documents:

14.

Forward Plan pdf icon PDF 215 KB

This report sets out the reports to be received by the Audit & Governance Committee for the 2021/22 municipal year.

Additional documents: