Agenda and minutes

Planning Committee
Thursday, 9th January, 2020 1.00 pm

Venue: Council Chamber, Civic Offices, Bridge Street, Christchurch BH23 1AZ. View directions

Contact: Chris Harrod 01202 633036  Email:


No. Item



To receive any apologies for absence from Members.


Apologies were received from Cllr D Kelsey


Substitute Members

To receive information on any changes in the membership of the Committee.


Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 



Cllr M Greene substituted for Cllr D Kelsey


Declarations of Interests

Councillors are required to comply with the requirements of the Localism Act 2011 and the Council's Code of Conduct regarding Disclosable Pecuniary Interests.

Councillors are also required to disclose any other interests where a Councillor is a member of an external body or organisation where that membership involves a position of control or significant influence, including bodies to which the Council has made the appointment in line with the Council's Code of Conduct.

Declarations received will be reported at the meeting.


No declarations of disclosable pecuniary interest were made.


Cllr P Hall indicated that he had been lobbied on Agenda Item 6b, but this would not inhibit his ability to add to the debate or determine the application.


Cllr D Mellor, indicated that his business used the firm that had lobbied Cllr P Hall, although this would not inhibit his ability to add to the debate or determine the application.


Confirmation of Minutes pdf icon PDF 457 KB

To confirm and sign as a correct record the minutes of the Meeting held on 21 November 2019.


The minutes of the meeting held on 21 November 2019 were confirmed and signed as a correct record.


Public Issues

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.


The deadline for the submission of requests to speak is 12 noon on Wednesday 8 January 2020. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.


Further information is contained in the Protocol for Public Speaking at Planning Committee which is available on the Council’s website at the following address:


There were a number of requests to speak from members of the public, applicants and their representatives, and ward councillors, which were received when each application was considered.


Schedule of Planning Applications

To consider the planning applications as listed below.


See planning application reports circulated at 6a to 6c, as updated by the agenda addendum sheet to be published on Wednesday 8 January 2020.


The running order in which planning applications will be considered will be as listed on this agenda sheet. Timings shown are approximate and included as a guide only.


The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so, but applications will not be considered earlier than the published time.


Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. The submitted drawings can be viewed on the application file at the relevant local planning office or by using the relevant planning register for this meeting, online at:


Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 24 hours before the meeting to ensure that these can be made available.


Development Plans for the BCP Council area are available to view online at:



The following applications 6a to 6c will be considered from 1.00pm


The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – C to these minutes in the Minute Book. Further to this the Committee received an update sheet in relation to the applications, a copy of which had been circulated and appears as Appendix D to these minutes in the Minute Book. The Committee considered the planning applications as set out in Minutes 113 to 115 below.


193 Churchill Road, Poole BH12 2JD pdf icon PDF 158 KB

(Newtown and Heatherlands Ward)




Remove roof and reconfigure creating rooms in the roof. 


Recommendation: Grant permission with the conditions set out in the report, which are subject to alteration/addition by the Head of Planning Services provided any alteration/addition does not go to the core of the decision.

Additional documents:


This item was withdrawn from the Agenda by the Chairman in advance of the Committee and therefore was not discussed.


John Reid and Sons Ltd, Reid Steel StrucSteel House, 3 Reid Street, Christchurch BH23 2BT pdf icon PDF 802 KB

(Portfield Ward – pre May 2019)




Demolition of existing Industrial Building and residential development of up to 170 units (mix of 2 & 3 bed houses and 1 & 2 bed flats) with associated access and car parking.


Recommendation: Approve subject to completion of s106 with the following Heads of Terms:


1. SANG – contribution of £5348.00 per dwelling

2. SAMM Strategic Access Management and Monitoring Contribution - the sum of £263 x house and £179 per flat Index Linked to be paid by the Owner towards Strategic Access Management and Monitoring which avoid or mitigate against any adverse effect on the Dorset Heathlands in accordance with the Dorset Heathlands Planning Framework SPD 2015-2020

3. Additional SANG measures; 

- Signage directing local people to the new SANG in a consistent manner.

- A visitor information sign at Town Common detailing the requirement to keep dogs under control and remove dog litter. · A leaflet for new residents showing routes to walk and drive to the SANG.

4. Financial Viability to provide on-site affordable housing or a contribution towards affordable housing and or an education contribution. To be reassessed within 24 months of the date of the reserved matters decision or after 5.5 years following commencement if the development has not been completed within 5.5 years.

5. To deliver a pedestrian crossing (details and location to be agreed), which should be either a Zebra crossing or Signalised crossing, across Fairmile Road between Mill Road and Portfield Road and to enter into a S278 for delivery of the works associated with the crossing.

6. To give over land to the Highway Authority & S38 agreement for adoption the roads, footways highway lighting and drainage and through the site and linking to Fairmile Road (the small access).

7. A £5000 contribution towards future Traffic Regulation Orders (signs, road markings, legal orders etc.) within site will also be required.

8. A Travel Plan to secure the promotion of sustainable modes of travel amongst residents.

9. If the section 106 legal agreement in recommendation A) above is not completed within 6 months from 9th January 2020, the application be refused due to the detrimental impacts of the scheme on the integrity of the protected heathlands and the lack of highway improvements to ensure the safety of pedestrians.

And conditions as set out in paragraph 257.



Additional documents:


(Portfield Ward – pre May 2019)




Development considered:

Demolition of existing Industrial Building and residential development of up to 170 units (mix of 2 & 3 bed houses and 1 & 2 bed flats) with associated access and car parking.


Representations at meeting:


In Objection: Peter Fenning

In Support: Ken Parke

Ward Councillors: None Registered


RESOLVED that the Application be granted in accordance with the recommendation detailed within the report, as amended in the Addendum Sheet, and further amended by Officers at the meeting in the following terms:


“Grant outline permission with the following conditions and Section 106 Heads of Terms, which are subject to alteration/ addition by the Head of Planning Services provided any alteration/ addition does not go to the core of the decision and the completion of a Section 106 Agreement with the following terms.”


Amended Condition 6


There shall be no more than 11 dwellings with vehicle access directly off Fairmile Road


Reason: In the interests of highway safety




For – 11

Against – 3 (Cllr Hall requested that his vote against be recorded)

Abstentions – 1


Note: A prior move to refuse the application was lost by 4 votes for and 11 votes against


The meeting adjourned at 14:50 and reconvened at 14:59



88 Glenville Road, Walkford, Christchurch BH23 5PY pdf icon PDF 263 KB

(Highcliffe and Walkford Ward)




Demolition of the existing building and construction of a pair of semi-detached units with gardens and parking. 


Recommendation: Approve subject to conditions and completion of s106 to secure SAMM contribution


Additional documents:


(Highcliffe and Walkford Ward)




Development considered:

Demolition of the existing building and construction of a pair of semidetached units with gardens and parking.


Representations at meeting:


In Objection: John Purves

In Support: None Registered

Ward Councillors: Nigel Brooks


RESOLVED that the Application be granted In accordance with the recommendation detailed within the report as subject to the amendment of condition number 4 and Informative Note 3, plus an additional condition as detailed below:


Amendment Condition 4


Prior to commencement of development above the Damp Proof Course (DPC), full details of both hard and soft landscape works shall have been submitted to and approved in writing by the local planning authority and these works shall be carried out as approved. These details shall include boundary treatments (including details of a low-rise brick wall along the South East Glenville Road and Wyndham Road boundary), hard surfacing materials and planting specifications (species, position and numbers/ densities) which must include native species.


Reason: In the interests of visual amenity.


Amended Informative Note 3


Biodiversity enhancement measures must be considered as part of the development such as the addition of bat tiles and bird boxes within the building. The Applicant is also advised that it is your responsibility and that of any contractor employed by you to ensure that no harm is caused to protected wildlife during the removal of the existing hedge along the east boundary. Such works may have a particular impact on bats (protected under European & UK law) and nesting birds (protected under UK law).


Additional Condition


All on-site working, including demolition and deliveries to and from the site, associated with the implementation of this planning permission shall only be carried out between the hours of 8 a.m. and 6 p.m. Monday - Friday, 8 a.m. and 1 p.m. Saturday and not at all on Sunday, Public and Bank Holidays unless otherwise agreed in writing with the Local Planning Authority.


Reason: To safeguard the amenities of occupiers of adjoining and nearby properties.




For – 13

Against – 1 (Cllr Hall requested that his vote against be recorded)

Abstentions – 1


Dates of meetings

The Council has previously agreed the following dates for meetings of the Committee for the remainder of the Municipal Year 2019/20:




30 January

20 February

12 March

2 April

30 April


The Council at its meeting on 17 December 2019 agreed the following dates for meetings of the Committee for the Municipal Year 2020/21:


2020:                                                   2021:


21 May                                                14 January

11 June                                               4 and 25 February

2 and 23 July                                      18 March

13 August                                            8 and 29 April

3 and 24 September

15 October

5 and 26 November

17 December

The Committee is asked to consider its venue for the above meetings.



The dates were noted.


The Chairman explained that there was a need to review the venues of future meetings of the Planning Committee and asked the Committee members for their views. He stated that his favoured option, due to its location within the conurbation, was Bournemouth Town Hall, but was keen to listen to all input.


Discussion and comments included:


  • Could agendas not be loaded based on rotation? It was confirmed by both Officers and the Chairman that would not be appropriate to do this due to the nature that applications came through the system and this would cause unnecessary delay to determining applications.
  • Would it be possible to investigate a hybrid option based on rotation?
  • Bournemouth is most central and therefore makes the most sense and could be consistent.
  • Should be in the most appropriate place for the majority of the applications.
  • Easiest and best option for committees to be in Bournemouth.
  • The Committee should be flexible and make best use of the three venues available.


The Chairman thanked Members for their input and proposed that future meetings of the Planning Committee be held in Bournemouth as previously proposed by Cllr D Mellor and seconded by Cllr T O’Neill.


RESOLVED that all future meetings of the Planning Committee be held at Bournemouth Town Hall until further notice.




For – 13

Against – 1

Abstention - 1




Planning Appeal Update


The Chairman agreed that this item was of sufficient urgency to be discussed by the Committee because it related to the first appeal of a decision made by the Planning Committee.


The Development Management Manager highlighted that an appeal decision had been received which related to a Planning Committee decision, one of the first that it had made, on 20 Grove Road, Christchurch. He summarised the original proposals and the concerns that the committee had when determining the application. He further explained that the inspector had concluded that the building would be in keeping with the character of the area, there would be no harmful overlooking, the separation distances would not be inappropriate and had no concerns over the small loss of parking. He stated that the appeal was instead dismissed on a technicality, and this was a useful opportunity to reflect on decisions being taken.


Planning Site Visit Protocol


The Chairman agreed that this item was of sufficient urgency to be discussed by the Committee because it was a process related matter.


Cllr A Stribley had sought permission to raise this point because she took issue with Para 25 of the document in restricting votes if a formal site visit has not taken place. She acknowledged that this had been the case in the past, but there was not necessarily a need for this to continue.


The Senior Planning Solicitor explained that the discussion had taken place at the May Committee and the majority of Members had voted for its inclusion at the time.