Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr S Carr-Brown and Cllr J Clements.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr P Canavan was substituting for Cllr S Carr-Brown for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr M Tarling declared that he was a friend of the applicant in relation to the applications for Hurn Court, Hurn Court Lane, Christchurch (Items 6g and 6h) and would not participate in this item.

Cllr M Tarling declared that he knew one of the public speakers in relation to the application for 103 Wick Lane (item 6e) but not to an extent which would preclude him from taking part in its consideration.

To confirm and sign as a correct record the minutes of the meeting held on 15 June 2023.

The minutes of the meeting held on 15 June 2023 were agreed as a correct record for signing by the Chair.

(a)        To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am of the working day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

(b)        To update the wording of Paragraph 8.3 of the Protocol as follows to reflect the contents of Paragraph 18.9 in Part 4D of the Council’s Constitution (Meeting Procedure Rules – Voting)

“Any member of the Planning Committee who has exercised their call in powers to bring an application to the Planning Committee for decision should not vote on that item but subject to any requirements of the Member Code of Conduct, may have or, at the discretion of the Chair, be given the opportunity to speak in connection with it as a ward councillor or otherwise in accordance with the speaking provisions of this protocol.  Such a member will usually be invited after speaking to move themselves from the area where voting members of the Planning Committee are sitting and may be requested to leave the room until consideration of that application has been concluded.”

The Chair advised that there were a number of requests to speak on planning applications as detailed under individual items below.

In addition, the Committee was asked to agree a technical amendment to Paragraph 8.3 of the Public Speaking Protocol to reflect an update to the Council’s Constitution regarding voting procedure.

RESOLVED that Paragraph 8.3 of the Public Speaking Protocol be amended to read as follows:

“Any member of the Planning Committee who has exercised their call in powers to bring an application to the Planning Committee for decision should not vote on that item but subject to any requirements of the Member Code of Conduct, may have or, at the discretion of the Chair, be given the opportunity to speak in connection with it as a ward councillor or otherwise in accordance with the speaking provisions of this protocol.  Such a member will usually be invited after speaking to move themselves from the area where voting members of the Planning Committee are sitting and may be requested to leave the room until consideration of that application has been concluded.”

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to H to these minutes in the Minute Book. A Committee Addendum Sheet was published on 19 July 2023 and appears as Appendix I to these minutes. The Committee considered the planning applications in the order set out below, as amended by the Chair to enable attendance of one of the speakers on the application for 15 Branksea Close (item 6f) on grounds of exceptional circumstances:

Hamworthy Ward

APP/23/00517/F

Extend to the front, side and rear. New roof. Paved car standing to the front. Extend dropped kerb to the front. First floor dormer to the side (Part retrospective). 

Hamworthy Ward

APP/23/00517/F

Extend to the front, side and rear. New roof. Paved car standing to the front. Extend dropped kerb to the front. First floor dormer to the side (Part retrospective). 

Public Representations

Objectors

v  Paul Watkins

v  Zoe Cade

Applicant/Supporters

v  None registered

Ward Councillors

v  Cllr J Bagwell

RESOLVED that planning permission be GRANTED in accordance with the amended Officer recommendation published in the Committee Addendum Sheet, with a typographical correction to the wording of Condition 3 to read ‘Town and County Planning (General Permitted Development) (England) Order 2015’.

Voting: For – 6, Against – 4, Abstain – 3

East Southbourne and Tuckton Ward

7-2022-263-D

Outline submission to erect a block of 13 x dwellings (reduction of 1) with associated access, parking, bin and cycle storage, involving demolition of existing buildings with Landscaping a Reserved Matter 

East Southbourne and Tuckton Ward

7-2022-263-D

Outline submission to erect a block of 13 x dwellings (reduction of 1) with associated access, parking, bin and cycle storage, involving demolition of existing buildings with Landscaping a Reserved Matter

Public Representations

Objectors

v  Peter Watkin

v  Sue Brown

Applicant/Supporters

v  Chris Miell, on behalf of the applicant

Ward Councillors

v  Cllr B Nanovo

RESOLVED that planning permission be GRANTED in accordance with the updated Officer recommendation published in the Committee Addendum Sheet, subject to an addition to Condition 3 to include the following Informative Note:

• Informative: Please be advised, in their consideration of this application, the Planning Committee expressed a view that any submission to address the hard and soft landscaping details required by this condition shall include provisions to ensure that the proposed amenity space for occupiers and soft landscaping be protected from vehicle movements and to prevent informal parking.  

Voting: For – 13, Against – 0, Abstain – 0

Note: Cllr D Flagg left the meeting at the end of this item.

Newtown and Heatherlands Ward

APP/22/01755/F

Extension at roof level to create 6 flats with new stairwell and lift to rear elevation and bike and bin store to rear.

Newtown and Heatherlands Ward

APP/22/01755/F

Extension at roof level to create 6 flats with new stairwell and lift to rear elevation and bike and bin store to rear.

Public Representations

Objectors

v  Anne and Chris Matthews

v  Val Street

Applicant/Supporters

v  Chris Miell, on behalf of the applicant

Ward Councillors

v  Cllr M Earl

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report.

Voting: For – 5, Against – 4, Abstain – 3

Notes:

A move to refuse planning permission was not carried, Voting: For – 3, Against – 6, Abstain – 3.

Cllr C Adams left the meeting at the end of this item.

Westbourne and West Cliff Ward

7-2023-1227-AS

Erection of a roof structure for emergency escape access and revised roof terrace and balustrade - Part existing unauthorised 

Westbourne and West Cliff Ward

7-2023-1227-AS

Erection of a roof structure for emergency escape access and revised roof terrace and balustrade - Part existing unauthorised 

Public Representations

Objectors

v  Dr and Mrs Hunt

v  A Patlewicz

Applicant/Supporters

v  Eddie Fitzsimmons, applicant

Ward Councillors

v  Cllr J Beesley and Cllr D d’Orton-Gibson

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report and with the following additional condition requested by the Committee:

·       Prior to the first use of any of balcony areas hereby approved, an external lighting plan detailing all fixed external lighting to be placed on the roof, or on structures on the roof, shall be submitted to and approved in writing by the Local Planning Authority. The external lighting plan shall include details of the size and location of each external light; together with details of appropriate cowling or positioning to ensure light emitted from them is focussed downwards, and that light spill is not directed towards other residential properties, and not upwards. The plan should also indicate any safety lighting. Thereafter, no external lighting shall be installed on the roof area other than in full accordance with the approved external lighting plan.  

Reason: To minimise potential light pollution and to protect the amenity of surrounding residents in accordance with Policies CS38 and CS41 of the Bournemouth Local Plan: Core Strategy (October 2012). 

Voting: For – 10, Against – 0, Abstain – 1

Commons Ward

8/22/0694/CONDR

Proposed 2 bedroom bungalow to the rear of existing property, with private garden, parking, turning and associated garage. Variation of conditions 2, 4 & 11 (Approved Plans, Confirmation of Tree Protection and Car Parking Facilities) of 8/20/1167/FUL to replace approved plans with revised versions, for development to be undertaken in accordance with Tree Report, Tree Protection Plan and amended Proposed Site Plan.

Commons Ward

8/22/0694/CONDR

Proposed 2 bedroom bungalow to the rear of existing property, with private garden, parking, turning and associated garage. Variation of conditions 2, 4 & 11 (Approved Plans, Confirmation of Tree Protection and Car Parking Facilities) of 8/20/1167/FUL to replace approved plans with revised versions, for development to be undertaken in accordance with Tree Report, Tree Protection Plan and amended Proposed Site Plan.

Public Representations

Objectors

v  Dr Julian Sandell

v  Mel Webb

Applicant/Supporters

v  Chris Miell, on behalf of the applicant

Ward Councillors

v  Cllr M Phipps

RESOLVED that powers be delegated to the Head of Planning to approve the application subject to: 

A.   Officers having satisfied themselves as to the position regarding any certificate of ownership and other land issues; 

B.   Officers are content with the other aspects of the application, including the description of development; 

C.   The completed deed of variation for the existing S106 agreement; 

D.   The conditions as set out in the published report or as might need to be amended to address any issues arising after the committee; and   

E.    The inclusion of an additional condition, offered by the applicant’s representative at the meeting and accepted by the Committee, to remove permitted development rights. 

Voting: For – 11, Against – 0, Abstain – 0

Note: The Head of Planning provided an update to the Committee at the start of this item to amend the recommendation in response to concerns about land ownership issues raised by third parties to allow Officers to investigate further. The Head of Planning advised that this did not prevent the Committee from taking a view on the suitability of the application.

East Southbourne and Tuckton Ward

7-2023-1420-J

Alterations and single storey extension to dwellinghouse rendered to match front elevation and installation of porch canopy and replacement windows. 

East Southbourne and Tuckton Ward

7-2023-1420-J

Alterations and single storey extension to dwellinghouse rendered to match front elevation and installation of porch canopy and replacement windows. 

Public Representations

Objectors

v  Simon Trueick, on behalf of local residents

Applicant/Supporters

v  Sarah Smith, on behalf of the applicant

Ward Councillors

v  None registered

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report.

Voting: For – 11, Against – 0, Abstain – 0

Commons Ward

8/22/0734/FUL

Provide Electric Vehicle Charging Points (EVCP) on posts within allocated parking spaces. Replace/repair 3rd floor casements to dormer windows on north elevation to include double glazing (amended plans). 

Commons Ward

8/22/0734/FUL

Provide Electric Vehicle Charging Points (EVCP) on posts within allocated parking spaces. Replace/repair 3rd floor casements to dormer windows on north elevation to include double glazing (amended plans). 

Public Representations

No speakers registered

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report.

Voting: For – 10, Against – 0, Abstain – 0

Note:

Cllr M Tarling did not speak or vote on this application and sat in the public gallery for the duration of the item.

Commons Ward

8/22/0735/LB

Listed Building Consent for electrical works in association with providing Electric Vehicle Charging Points (EVCP) within allocated parking spaces. Replacement of existing cast iron downpipes and hoppers. Replacement/repair of 3rd floor dormer window casements including upgrade from single glazing to double glazing (amended plans). 

Commons Ward

8/22/0735/LB

Listed Building Consent for electrical works in association with providing Electric Vehicle Charging Points (EVCP) within allocated parking spaces. Replacement of existing cast iron downpipes and hoppers. Replacement/repair of 3rd floor dormer window casements including upgrade from single glazing to double glazing (amended plans). 

Public Representations

No speakers registered

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report.

Voting: For – 10, Against – 0, Abstain – 0

Note:

Cllr M Tarling did not speak or vote on this application and sat in the public gallery for the duration of the item.