Agenda and minutes

Overview and Scrutiny Board
Monday, 18th May, 2020 6.00 pm

Venue: Skype Meeting

Contact: Claire Johnston  Email: claire.johnston@bcpcouncil.gov.uk

Media

Items
No. Item

169.

Apologies

To receive any apologies for absence from Members.

Minutes:

No apologies were received.

170.

Substitute Members

To receive information on any changes in the membership of the Committee.

 

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

 

Minutes:

There were no substitute members.

171.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Minutes:

Cllr M Broke declared a local interest in agenda item 7 with regards to the reports on Bournemouth Development Company 5 Year Business Plan and Bournemouth Town Centre Vision (TCV) Winter Gardens Site as he was a Board member on the BDC.

Cllrs S Bartlett, M Greene and N Greene declared for the purpose of transparency that they had disclosable pecuniary interests in housing companies operating within the town. However, these interests were not directly related to items on the agenda being considered;

 

172.

Public Speaking pdf icon PDF 87 KB

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of public questions is Monday 11 May, 2020.

The deadline for the submission of a statement is 12.00 noon, Friday 15 May, 2020.

The deadline for the submission of a petition is 12.00 noon, Friday 15 May, 2020.

Minutes:

There were no public questions or petitions for this meeting.

 

A public statement had been received from Michael Hancock, BCP resident in relation to agenda item 7, Scrutiny of Regeneration Related Cabinet reports, Holes Bay Site, Poole. A copy of the statement had been published on the Council website and the link sent to all members of the Board. The statement was read out at the meeting.

173.

Chairman's Update

For the Board to consider any issues raised by the Chairman which are not dealt with elsewhere on the agenda.

Minutes:

The Chairman reminded the Board that there were two reports on the agenda which included non-public appendices and asked the Board to where possible keep discussion to the public issues. If thee was a need to discuss anything within the non-public reports the meeting would need to resolve to exclude the press and public.

174.

Scrutiny of Housing Related Cabinet Reports

To consider the following housing related reports scheduled for Cabinet consideration on 27 May 2020:

 

   Seascape Group Limited 5 Year Strategic Plan (2020-25)

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for this item: Councillor Kieron Wilson, Portfolio Holder for Housing.

 

The Cabinet report will be published on Thursday 7 May and available to view at the following link:

 

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4252&Ver=4

Minutes:

Seascape Group Limited 5 Year Strategic Plan (2020-25) - The Portfolio Holder for Housing introduced the report, a copy of which had been circulated and which appears as Appendix D to the Cabinet minutes of 27 May 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

·     The employment status of those working for seascape. The Board were advised that there were no direct employees of Seascape South, they were employed by the parent company, Bournemouth Building and Maintenance Limited. It was noted that the £100k investment for additional staff was likely to be Council employees.

·     Regarding the financial risk borne by the companies it was noted that this would fall to the shareholder for the companies, BCP Council. In response to a question regarding the purpose of having a limited company it was confirmed that there were certain activities that the Council could not engage in and the Council could, through seascape trade externally.

·     It was noted that the profit margin outlined was only 2% after tax and a Councillor question how it would get the investment of £100k. It was noted that the strategic plan for the company was moving forward and rescaling the company into something much larger.

·     A Councillor noted that the company was mainly involved in private house building and questioned the purpose. The Portfolio Holder advised that in part the purpose of the company was to generate profit which could be reinvested back into the Council and the report was proposing a step change in the company to see how it could develop. The Leader of the Council advised that Seascape represented a different way in which the Council could influence the local housing market. Historically profit margin were small but there had been little ambition over the past couple of years and the developing capacity for small construction projects was exciting.

·     In response to a question regarding social housing and adding properties to the Council it was explained that any properties would be added to the portfolio of the company rather than sit within HRA stock.

Officers offered to discuss any issues concerning Seascape with Councillors outside the meeting should they require any further information.

 

175.

Scrutiny of Regeneration Related Cabinet Reports

To consider the following regeneration related reports scheduled for Cabinet consideration on 27 May

·       Holes Bay Site Poole

·       Bournemouth Development Company 5 Year Business Plan

·       Bournemouth Town Centre Vision (TCV) Winter Gardens Site

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet members invited to attend for this item: Councillor Mark Howell, Portfolio Holder for Regeneration and Culture, Councillor Kieron Wilson, Portfolio Holder for Housing and David Brown, Portfolio Holder for Finance.

 

The Cabinet report will be published on Thursday 12 May and available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4252&Ver=4

Minutes:

Holes Bay, Poole (former power station site) Acquisition Strategy

The Portfolio Holder for Regeneration and Culture and the Portfolio Holder for Housing introduced the report, a copy of which had been circulated and which appears as Appendix H to the Cabinet minutes of 27 May 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

·       In response to a question concerning borrowing for the purchase and the long-term vision for the site the Portfolio Holder for Regeneration advised the Board that there was an exciting opportunity to do something different and up to date which would deliver somewhere people would want to live. The planning application which had been in progress had stalled. There was support from Homes England for the development and the time appeared right to progress. Although the Covid situation introduced risk the private sector had been in possession of the site for a number of years and was struggling to develop it. Members would be fully involved with a cross-party member advisory panel on Poole regeneration.

·       A Councillor commented that this was a positive opportunity but asked about the long wait for the non-design specific remediation. The Board was advised that in general the Council wanted to pursue this scheme as quickly as possible and was prepared to work with partners on this. There was a former power station and large concrete slab on site and there was further work to do to see where the issues lied with the site but there was a need to be realistic in the timescale for how long this would take.

·       It was noted that there was now an opportunity with the site to deliver significantly more units than were outlined in the current planning application.

 

Bournemouth Development Company LLP Business Plan - The Portfolio Holder for Regeneration and Culture introduced the report, a copy of which had been circulated and which appears as Appendix C to the Cabinet minutes of 27 May 2020 in the Minute Book. In the subsequent discussion Board members raised a number of issues including:

·       It was noted that he Durley Road site was within the initial options agreement and was still proposed to proceed. There was a degree of opposition towards the development of the site and was previously turned down by the Bournemouth Borough Council Planning Board. The Portfolio Holder advised that it was the policy of the administration to make all decisions as a Cabinet rather than as individual portfolio holders and he wouldn’t want to comment further on the decision at this stage.

·       There was a further concern raised that this was in the business plan of the BDC as the BDC was supposed to reflect the wishes of the town in its developments. It was suggested that the Board should recommend that the business plan should not be approved with Durley Road included. It was noted that this issue would certainly be discussed in due course.

·       A Board member  ...  view the full minutes text for item 175.

176.

Scrutiny of Environment Related Cabinet Reports

To consider the following environment related reports scheduled for Cabinet consideration on 27 May 2020:

 

·       Appropriation of Land for Planning Purposes at Whitecliff Recreation Ground

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for this item: Councillor Felicity Rice, Portfolio Holder for Environment and Climate Change.

 

The Cabinet report will be published on Thursday 7 May and available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4252&Ver=4

Minutes:

Whitecliff Recreation Ground - Pavilion Redevelopment - The Portfolio Holder for Environment and Climate Change introduced the report, a copy of which had been circulated and which appears as Appendix G to the Cabinet minutes of 27 May 2020 in the Minute Book. In the ensuing discussion Board members raised a number of points for consideration including:

 

·     A Councillor asked why the Council was not taking on this project itself. It was noted that over the parks estates there were a number of projects that needed to be delivered and due to capacity and needs this would result in a mix of projects delivered in house and others which would be done in partnership with external providers.

·     In response to a question it was noted that for some projects grant funding or borrowing was able to be utilised but in this instance no funding was able to be identified The project had been consulted on prior to BCP and the decisions arising from this were being followed through on.

·     An issue was raised concerning the ward Councillor involvement and how much they had been consulted on. There was a great deal of sensitivity around this project and there was a need to ensure that this was done correctly with ward member engagement.

 

Recommended that:

 

Recommendation B of the report should be amended to read "Members delegate authority to officers, in consultation with the Portfolio Holder and Ward Councillors, to award …”

 

 

 

Voting: For 15, Against 0

177.

Scrutiny of Transport and Infrastructure related Cabinet Reports

To consider the following transport and infrastructure related reports scheduled for Cabinet consideration on 27 May 2020:

 

·       Transforming Cities Fund (TCF) Programme

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for this item: Councillor Andy Hadley, Portfolio Holder for Transport and Infrastructure.

 

The Cabinet report will be published on Thursday 2020 and available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4252&Ver=4

Minutes:

Transforming Cities Fund (TCF) Programme - The Portfolio Holder for Transport and Infrastructure introduced the report, a copy of which had been circulated and which appears as Appendix E to the Cabinet minutes of 27 May 2020 in the Minute Book. Following the Portfolio Holders introduction a number of points of discussion were raised by the Board including:

 

·     A Councillor suggested that some of the implications of the corona virus could be harnessed and turned into a positive for the area before everyone returned to their cars and asked if the board would look at this. The Portfolio Holder advised that this was a three-year programme looking at major routes. There was a separate government grant which would allow the council to look at measures on separate routes. The Portfolio Holder had also urged that segregated protected space should be looked into particularly around the hospitals which were both on TCF routes.

·     There was a concern raised that neither the leader nor deputy leader of the Council had a presence on the CGB, and it was suggested there should be a change in the Councillor membership. The Portfolio Holder advised that ecological were highly important which was why the Portfolio Holder for Environment was on the Board. The structure would also report back to full Cabinet and important decision would be taken as a Cabinet. It was also confirmed that the Leader was very much behind this. A Board member commented that the administration had the environment as a golden thread running through all decisions.

 

 

RECOMMENDED that:

To better reflect the importance of the programme and its effect on the conurbation's development, the two BCP councillors appointed to the CGB should be the Portfolio holder for Transport and Infrastructure and the Leader or Deputy Leader of the Council.

 

Voting: For: 9, Against 6

Cllr Farquhar asked to be recorded as voting against this decision.

 

178.

Forward Plan pdf icon PDF 217 KB

To consider and amend the Board’s Forward Plan as appropriate and to consider the published Cabinet Forward Plan.

 

Additional documents:

Minutes:

The Board noted the current forward plan and agreed that the Chairman and Vice-Chairman would make any updates as required in consultation with the relevant officers.

179.

Future Meeting Dates 2020/21

To consider the following meeting dates and locations for the 2020/21 municipal year. Meetings are scheduled for 2.00pm and 6.00pm each day.

 

·      22 June 2020 - Bournemouth

·      20 July 2020 - Christchurch

·      24 August 2020 - Poole

·      21 September 2020 - Bournemouth

·      19 October 2020 - Christchurch

·      16 November 2020 - Poole

·      7 December 2020 - Bournemouth

·      4 January 2021 - Christchurch

·      1 February 2021 - Poole

·      1 March 2021 - Bournemouth

·      1 April 2021 – Christchurch

 

Venues or video conferencing calls are to be confirmed.

 

 

Minutes:

The dates for future meetings were noted. A member commented that where appropriate significant events should be the driver for meeting dates.