Agenda and minutes

Children's Services Overview and Scrutiny Committee
Wednesday, 31st July, 2019 6.00 pm

Venue: Committee Suite, Civic Centre, Poole BH15 2RU. View directions

Contact: Louise Smith 

No. Item



To receive any apologies for absence from Councillors.


Apologies for absence were received from Councillors Geary and Phillips and from Parent Governor Representative Peter Martin.




Substitute Members

To receive information on any changes in the membership of the Committee.


Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications.



Councillor Hilliard substituted for Councillor Geary.




Declarations of Interests

Councillors are required to comply with the requirements of the Localism Act 2011 regarding disclosable pecuniary interests. Declarations received will be reported at the meeting.






Confirmation of Minutes pdf icon PDF 191 KB

To confirm and sign as a correct record the minutes of the meeting held on 26 June 2019.


In response to a query regarding the omission of a request for information on children in care and child sexual exploitation, the Committee was advised that this request could be found on the appended Action sheet.  A Councillor requested that this information be provided quarterly and not six monthly as recorded.


RESOLVED that the Minutes of the Children’s Services Overview and Scrutiny Committee held on 26 June 2019, having been previously circulated, be signed by the Chairman and confirmed as a correct record.




Action Sheet pdf icon PDF 172 KB

To note and comment as required on the action sheet which tracks decisions, actions and outcomes arising from previous Committee meetings.


The Committee requested the information relating to children in care and child sexual exploitation be received quarterly.




Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:- 


The deadline for the submission of public questions is Wednesday 24 July 2019.

The deadline for the submission of a statement is 12.00 noon, Tuesday 30 July 2019.

The deadline for the submission of a petition is 12.00 noon, Tuesday 30 July 2019.


No public questions had been received.




The BCP Children's Services Outcomes Self-Assessment pdf icon PDF 260 KB

To consider a report outlining the BCP Children’s Services Outcomes Self-Assessment following the presentation considered by the Committee at its meeting in June.

Additional documents:


The Service Director, Quality and Assurance, Interim Service Director, Children and Young People’s Social Care and the Interim Service Director, Inclusion and Family Services presented the Report and advised that, in line with best practice expectations, BCP Council had produced a Self-Assessment of its current performance in delivering Children’s Services.  This would guide and inform service and practice improvement activity.


The Report detailed that based on the outcomes of the Self-Assessment, the four key areas for improvement were:


a)    Leadership and Management

b)    Quality of Practice, Management oversight and supervision

c)    Workforce Development; and

d)    Effective, strong, collaborative and strategic partnerships.


The Committee discussed the Report and appendices and comments were made, including:


·         A Councillor thanked the Officers for the Report and advised that being able to read and digest information prior to the Committee enabled better scrutiny

·         A Councillor referred to the Ofsted Judgement Grades for Bournemouth Borough Council and looked forward to seeing improvements in that area

·         In response to a request for more detailed information regarding Children missing out on Education (CMOE) and Not in Education, Employment or Training (NEETs), the Committee was advised that a piece of work was being undertaken working alongside the Learning Partnership and schools across Bournemouth, Christchurch and Poole (BCP) to see how the Service could best support those children.  A Report on this would be brought to a future meeting of the Committee.  A Councillor requested that the Committee be kept fully up to date with regards to this area and therefore should be kept on the Forward Plan.

·         A Councillor was pleased to see attempts were being made to bring all the recording of data on to one system and in response to the importance of having comparators, the Committee was advised that BCP Council was waiting on guidance from Government as to which Councils would be identified as its statistical neighbours 

·         A request was made for further information on home educated children, such as age groups and trends

·         The Committee felt that a regular update on indicators and comparators across both Social Care and Education would be very beneficial for it to consider on a quarterly basis to enable the Committee to measure the Service’s performance clearly and consider areas where more in-depth scrutiny may be required

·         It was also requested that the Self-Assessment should remain on the Forward Plan and updates be considered by the Committee on a quarterly basis

·         In response to a query regarding the Peer Review, the Committee was advised that it had helped the Service focus on its ‘Front door’ and a Report on this was coming to the next Committee.

·         Clarification was given over the figures relating to Front Door Services on page 27 of the Agenda pack, the Committee was advised that of the 6,720 contacts made to the Multi Agency Safeguarding Hub (MASH), some of them were repeats or duplicates, only 29% of ‘unique’ contacts, became referable.  This wording would be clarified in future versions of the Self Assessment

·         In response  ...  view the full minutes text for item 17.


Appointment of Co-Opted Members to Children's Services Overview and Scrutiny Committee pdf icon PDF 131 KB

To consider a report on Co-opted Member involvement in the Children’s Services Overview and Scrutiny Committee.


The Senior Democratic and Overview and Scrutiny Officer presented the Report and advised that the Committee had a statutory duty to Co-opt representatives from the Church of England and Roman Catholic Diocese and parent Governor representatives from maintained schools across BCP. One Parent Governor had successfully been appointed to date.


The Committee was advised it had a decision to make on whether to co-opt an Academy representative and to consider any other representatives it wished to have on the Committee including, for example, Members of Youth Parliament.


The Committee discussed the Report and comments were made, including:


·         A Councillor felt that the Committee was already quite large and that adding more members would not be beneficial

·         A Councillor who came from the Borough of Poole highlighted how much value the Members of Youth Parliament brought to its Committee.  It was discussed that youth representative would be very beneficial, but the logistics needed to be considered.

·         A Councillor proposed a way forward of asking Youth representatives how they could be best represented and bring if back to the Committee

·         In response to a query regarding BCP’s Standing Advisory Council for Religious Education (SACRE), the Corporate Director advised that she would investigate and refer back to the Committee.

·         In response to a query on how an Academy parent governor would be appointed, the Senior Democratic and Overview and Scrutiny Officer advised that the same engagement and recruitment process would be used as for the parent governor currently co-opted.

·         The Committee discussed the possible advantages and disadvantages of having an Academy representative co-opted on to the Committee.

·         The Committee was advised that Academy representatives formed part of the Learning Partnership and that it worked closely with the Regional Schools Commission regarding what was best for the children.



a)    an invitation for a non-statutory Academy co-opted representative to the Children’s Services Overview and Scrutiny Committee be made:


For – 10

Abstention – 1; and

b)   a request to the Youth Parliament and Youth Forum Members be made to see how they wished to be represented.

c)    the Committee noted the current arrangements for the appointment of statutory co-opted Members to the Committee.




Children's Services Forward Plan pdf icon PDF 144 KB

To consider and amend the Committee’s Forward Plan as appropriate.

Additional documents:


The Corporate Director for Children’s Services advised of an amendment to the title of item number 3 on the Forward Plan and that it should read ‘Peer Review of BCP Front Door to include multi agency safeguarding and Associated Development Plan.’


The Senior Democratic and Overview and Scrutiny Officer advised of an additional item ‘The Corporate Safeguarding Strategy’ which was to be scheduled for the September meeting.




Dates of Future Meetings

To note the future meeting dates and locations for the Committee as follows:

·       Tuesday 10 September 2019 – Council Chamber, Christchurch Civic Offices

·       Tuesday 26 November 2019 – Committee Suite, Poole Civic Centre

·       Tuesday 28 January 2020 – HMS Phoebe, Bournemouth Town Hall

·       Tuesday 10 March 2020 – Council Chamber, Christchurch Civic Offices


The dates and venues of future meetings were noted.