Agenda and draft minutes

The Charter Trustees for Poole
Tuesday, 30th April, 2019 5.00 pm

Venue: Council Chamber Poole, Civic Centre, Poole BH15 2RU. View directions

Contact: Karen Tompkins  Email: karen.tompkins@bcpcouncil.gov.uk or call 01202 633043

Items
No. Item

1.

Apologies

To receive any apologies for absence.

Minutes:

Apologies were received from Councillors L Wilson (Deputy Mayor), Brooke, Brown, Howell, Iyengar, Moore, Newell D, Pawlowski, Russell, Slade and Walton.

2.

Declarations of Interest

Minutes:

There were no declarations of interest made on this occasion.

3.

Charter Trustees - Standing Orders, Handbook and Mayor Making Arrangements pdf icon PDF 129 KB

See report circulated with the agenda.

Additional documents:

Minutes:

The Charter Trustees received a report submitted by the Director of Law and Governance.

The Charter Trustees are asked to consider and approve the Standing Orders, the Charter Trustee’s Handbook, and the date and arrangements for the Annual Mayor-Making Ceremony.

RESOLVED that:-

(a)       the Standing Orders, as set out in Appendix 1 to the submitted report be approved;

(b)      subject to the inclusion of the following wording as the final paragraph at the end of page 7 headed ‘The Mayor’, the Handbook as set out in Appendix 2 to the submitted report be approved:

“With permission from the event organiser the Deputy Mayor may also represent the Office of Mayor if the Mayor is unavailable or already engaged.  With permission from the event organiser, in the event of the Mayor or Deputy Mayor being unavailable the invitation to be passed on to a past Mayor provided that they are also a serving Trustee.”

(c)       the first Annual General Meeting of the Charter Trustees be held on 7 June 2019 at 11.00am followed by a buffet lunch in the Cattistock Room.