Agenda

The Charter Trustees for Poole - Wednesday, 26th October, 2022 5.00 pm

Venue: Drawing Room, Upton House, Upton Country Park, Poole Road, Upton BH17 7BJ. View directions

Contact: Democratic Services  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Charter Trustees.

2.

Declarations of Interests

Charter Trustees are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes and matters arising pdf icon PDF 325 KB

To confirm the minutes of the meeting held on 22 June 2022 and to consider any matters arising.

4.

Charter Mayor's Report

The Charter Mayor will report on his recent activities and any associated issues.

5.

Report of the Civic Working Group pdf icon PDF 154 KB

This report summarises the issues discussed at the first Civic Working Group as established at the previous meeting of the Charter Trustees and seeks support for any recommendations arising.

6.

Selection of the Charter Mayor, Deputy Mayorand Sheriff

The Charter Trustee’s Handbook details the procedure for the receipt of nominations and for the election to the respective offices of Mayor, Deputy Mayor and Sheriff. The Civic Working Group requested that the provisional timetable for the nomination and election of Sheriff for 2023/24 be set out on this agenda.

Action

Date

Invitation for nominations for office of Sheriff

17 November 2022

Deadline for the receipt of nominations

9 November 2022 (12 noon)

Deadline to withdraw nomination

14 December 2022

Ballot Period

15 December 2022 to
12 January 2023

Agenda publication

17 January 2023

Charter Trustee Meeting

25 January 2023

 

7.

Finance Update September 2022 pdf icon PDF 133 KB

The forecast for the 2022/23 financial year is that the Charter Trustees of Poole will underspend against the budget set. This is due to spend to date and planned activity for the rest of the year being lower than originally envisaged. The forecast position is to draw down £7,515 less in reserves than originally budgeted for.

Additional documents:

8.

Accommodation Review - Update

The Charter Trustees to receive an update on the future use and availability of the Civic Centre in Poole and in particular the accommodation used by the Mayoralty and meetings.