Agenda and minutes

The Charter Trustees for Bournemouth
Tuesday, 21st July, 2020 6.00 pm

Venue: Skype meeting

Contact: Democratic Services  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

23.

Apologies

To receive any apologies for absence from Charter Trustees.

Minutes:

Apologies were received from Councillors M Andrews, B Dove, B Dunlop, M Iyengar, K Rampton and T Trent.

 

The Charter Trustees were advised that both Councillors A Jones and G Farquhar were in another meeting and hoped to join this meeting shortly.

 

24.

Declarations of Interests

Charter Trustees are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Minutes:

There were no declarations received for this meeting.

 

25.

Election of Charter Mayor and appointment of Mayoress/Escort

The Charter Trustees are asked to elect the Mayor for 2020/21 and to appoint the Mayoress/Escort.

Minutes:

The following motion was moved by Councillor David Kelsey and seconded by Councillor Nicola Greene:

 

“That under the unprecedented conditions that we find ourselves under at this time and with the health and safety of all involved that the Charter Trustees do defer the election of the new officers Mayor etc until the meeting scheduled for the 28 May 2021 and that with their agreement and that of the trustees that all persons in position at this time stay in post until the meeting in May 2021

 

Councillor Kelsey indicated that he had spoken to the Mayor and the Deputy Mayor who were both in agreement with the above proposal and he sought support from the Charter Trustees. Councillor Nicola Greene in seconding the motion indicated that when the Charter Trustees were established the current position could not have been envisaged, she welcomed the proposal from Councillor Kelsey which she felt was a pragmatic solution.

 

Councillor Filer took the opportunity to thank the Mayor for the work that she had undertaken until lockdown and supported the motion.

 

RESOLVED – that the above motion be agreed, and the current civic dignitaries continue until the Annual General Meeting on 28 May 2021.

Voting – Unanimous

 

The Mayor commented on the activities/engagements that she had undertaken since the last meeting of the Charter Trustees. 

 

26.

Election of Deputy Charter Mayor and appointment of Deputy Mayoress/Escort

The Charter Trustees are asked to elect the Deputy Mayor for 2020/21 and to appoint the Deputy Mayoress/Escort.

Minutes:

Please see decision above.

 

27.

Appointment of one representative and substitute to the Association of Charter Trustees

The Charter Trustees are asked to make the above appointments.

Minutes:

RESOLVED that Councillor David Kelsey, with Councillor Lawrence Williams as the substitute, be appointed to the Association of Charter Trustees for 2020/21 Municipal Year.

 

Voting – Unanimous

 

28.

Appointment of Budget Signatories

The Charter Trustees are asked to make the above appointments.

Minutes:

RESOLVED that Councillors Lawrence Williams and Bob Lawton be appointed as budget signatories for the 2020/21 Municipal Year.

 

Voting – Unanimous

 

29.

Calendar of Meetings for 2020/21

The Charter Trustees will be asked to consider the timing of meetings for 2020/21 in accordance with the Standing Orders and agree the dates as detailed below:

25 August 2020 at 6 pm

26 October 2020 at 6 pm

25 January 2021 at 6 pm

28 May 2021 at 11:15 am

 

 

Minutes:

Officers explained the purpose of each meeting as detailed in the proposed calendar of meetings.

 

RESOLVED that the following calendar of meetings for 2020/21 be agreed:

25 August 2020 at 6 pm

26 October 2020 at 6 pm

25 January 2021 at 6 pm

28 May 2021 at 11:15 am

 

Voting – Unanimous

 

30.

Adoption of BCP Council Financial Regulations

For the avoidance of doubt the Charter Trustees have operated in accordance with the BCP Council Financial Regulations and until such time as they adopt their own financial regulations this practice will continue.

 

The Charter Trustees are asked to confirm the above approach.

 

Minutes:

RESOLVED that for the avoidance of doubt the Charter Trustees have operated in accordance with the BCP Council Financial Regulations and until such time as they adopt their own financial regulations this practice will continue.

 

Voting – Unanimous

 

31.

Delegation to the Chief Executive as Honorary Clerk to the Charter Trustees

The Charter Trustees are asked to formally appoint the Chief Executive of BCP Council as the Honorary Clerk to the Charter Trustees and that the Honorary Clerk be delegated authority to act on behalf of the Charter Trustees to take all necessary actions and decisions which are not reserved to the Charter Trustees as a body.

Minutes:

RESOLVED that the Chief Executive of BCP Council be formally appointed as the Honorary Clerk to the Charter Trustees and that the Honorary Clerk be delegated authority to act on behalf of the Charter Trustees to take all necessary actions and decisions which are not reserved to the Charter Trustees as a body.

 

Voting – Unanimous

 

32.

Appointment of Officers in accordance with the Standing Orders

The BCP Council Deputy Section 151 Officer, Dan Povey, be appointed as the Responsible Financial Officer for the Charter Trustees.

Minutes:

RESOLVED that the BCP Council Deputy Section 151 Officer, Dan Povey, be appointed as the Responsible Financial Officer for the Charter Trustees.

 

Voting – Unanimous

 

33.

Any other business deemed necessary by the clerk to the Charter Trustees

Minutes:

Following the recent death of Councillor Pete Parrish, the Charter Trustees stood in silent tribute.