Agenda

The Charter Trustees for Bournemouth - Monday, 25th October, 2021 6.00 pm, NEW

Venue: Council Chamber, Town Hall, Bournemouth BH2 6DY. View directions

Contact: Karen Tompkins  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Charter Trustees.

2.

Declarations of Interests

Charter Trustees are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes and Matters arising pdf icon PDF 289 KB

To receive the minutes of the meeting held on 24 June 2021 and to consider any matters arising.

4.

Charter Mayor's Report

The Charter Mayor will report on his recent activities and any associated issues.

5.

Responsible Financial Officer

The Charter Trustees are advised that Matthew Filmer, Acting Assistant Chief Financial Officer will undertake the role of Responsible Financial Officer replacing Nicola Webb. This change took effect from 1 July 2021.

 

6.

Budget Monitoring Update Report pdf icon PDF 135 KB

The forecast for the 2021/22 financial year is that the Charter Trustees of Bournemouth will underspend against the budget set. This is due to reduced activity caused by Covid-19 restrictions and ongoing caution as restrictions are lifted. The forecast surplus for the year is £13,325.

Additional documents:

7.

Appointment of Charter Trustee for Bank Statement Verification

The Charter Trustees are advised that the Financial Regulations state:

 

2.2 On a regular basis, at least once in each quarter, and at each financial year end, a member other than the Mayor shall be appointed to verify bank reconciliations (for all 6 accounts) produced by the RFO. The member shall sign the reconciliations and the original bank statements (or similar document) as evidence of verification. This activity shall on conclusion be reported, including any exceptions, to and noted by the Charter Trustees at the next appropriate meeting.

 

The Charter Trustees are asked to confirm an appointment.  

 

8.

Outcome of External Audit for 2020/21

At the meeting of the 24 June the Charter Trustees approved the Annual Governance Statement and Accountability Return which includes the statement of accounts 2020/21. Following an external audit by PKF Littlejohn LLP the accounts were certified on 28 September 2021 and both the final submission and audit certificate can be found on the Charter Trustees website.

 

9.

Future Banking Arrangements

In accordance with the Charter Trustees Financial Regulations which state:

 

“The Charter Trustees’ banking arrangements, including the bank mandate, shall be made by the RFO and approved by the Charter Trustees. They shall be regularly reviewed for control and efficiency.”

 

Charter Trustees are advised of the future banking arrangements whereby from 1 April 2022 all 3 current suppliers to BCP have been combined into one and in accordance with the Financial Regulations are asked to approve these arrangements.  

 

 

 

10.

Feedback from Civic Working Group

The Charter Trustees will be updated on any feedback from the Civic Working Group held on 24 September 2021.

11.

Proposed Rifles Freedom Parades 2022

The Charter Trustees will be updated on proposed arrangements for the above.

12.

Her Majesty's Platinum Jubilee Celebrations - City Status Bid

The Charter Trustees will be updated on the above.