Agenda and decisions

Cabinet
Wednesday, 15th January, 2020 10.00 am

Venue: HMS Phoebe, Town Hall, Bournemouth BH2 6DY. View directions

Contact: Sarah Culwick (01202 795273)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

2.

Declarations of Interests

Councillors are required to comply with the requirements of the Localism Act 2011 and the Council's Code of Conduct regarding Disclosable Pecuniary Interests.

Councillors are also required to disclose any other interests where a Councillor is a member of an external body or organisation where that membership involves a position of control or significant influence, including bodies to which the Council has made the appointment in line with the Council's Code of Conduct.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 573 KB

To confirm and sign as a correct record the minutes of the Meeting held on 20 December 2019.

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of public questions is Wednesday 8 January 2020.

The deadline for the submission of a statement is 12.00 noon, Tuesday 14 January 2020.

The deadline for the submission of a petition is 12.00 noon, Tuesday 14 January 2020.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

Smart Place Programme pdf icon PDF 161 KB

A Smart City or Place transforms the way that residents can live their lives, through the provision and adoption of digital applications and services.

This report explains how a Smart Place Programme for Bournemouth, Christchurch and Poole could enable communities to work with the Council and other organisations to create new applications and services through new business models and better use of data. It also explains how a Smart Place Programme can and is helping the Council to deliver its Corporate Strategy and boost income to help reduce the financial challenges it faces.

Fundamentally, this programme is about seizing/recognising the value that our places offer and using it with the communities in those places to develop new ways of doing things that will transform the way people live their lives.

More intensive work is required to establish an investment plan that will be used to quantify the benefits of the Programme.

Additional documents:

Decision:

RESOLVED that Cabinet endorsed:-

(a)         The continuation of work by officers in developing the Smart Place programme including;

(i)     The development of a Smart Place Investment Plan (subject to funding from Dorset Local Enterprise Partnership);

(ii)   The development of a Smart Place Investment Plan at a future Cabinet meeting;

(iii)  The continuing development of Smart Place Programme applications, use cases and associated benefits for residents and businesses; and

(iv)  The development of a Smart Place workstream within the Key Cities Programme

Voting: Unanimous

Portfolio Holder: Leader of the Council

Reason

To quantify the benefits of the Smart Place Programme

To show leadership at a national level

To support the delivery of the Corporate Strategy

To encourage the engagement of all Council teams and communities in the development of the Programme

 

7.

Transition to a Sustainable Fleet Strategy pdf icon PDF 207 KB

BCP Council’s current Capital Investment Programme (CIP) (2019/20 to 2021/22) includes £9.8m approved budget resource for fleet vehicle replacement. To date, £5.8m of this budget has been committed/spent leaving a ‘uncommitted’ fleet replacement capital budget of £4m. 

The Council’s declaration of a Climate and Ecological Emergency will require development of a strategic Sustainable Fleet Strategy that embeds this declaration into front-line service fleet operation requirements and the Council’s transformation programme. This Strategy must also address potentially substantial funding pressures that will arise from the Council’s corporate ambitions to become carbon neutral by 2030 and the historically varied approach to fleet funding adopted by preceding Councils. For the Sustainable Fleet Strategy to be financially viable, sufficient budgetary resource must be identified/allocated within annual revenue budgets to fund the future replacement of a vehicle as its useful life expires.

It is recognised that transition to a properly rationalised, costed and fully funded strategic Sustainable Fleet Strategy will take time. Ahead of this strategy, it is recommended that Cabinet authorise the use of the remaining £4m ‘uncommitted’ fleet replacement capital budget to fund the acquisition of critical, ‘high priority’ vehicles needed to maintain front-line service delivery and avoid adverse impact to service users whilst future service transformation option programmes and decisions can be given time to be fully realised.        

Decision:

RECOMMENDED that:-

(a)          the development of a rationalised, long-term BCP Sustainable Fleet Strategy be endorsed;

(b)          the financial impact of the varied approach to fleet replacement by legacy Councils on the BCP Sustainable Fleet Strategy be acknowledged; and

(c)          the Service Director for Environment be authorised to use up to £4m of uncommitted fleet capital budget to acquire critical, high priority vehicles in the transition period to the Sustainable Fleet Strategy.

Voting: Unanimous

Portfolio Holder: Environment and Climate Change

Reason

To consider and approve the future fleet replacement strategy.

8.

Beach House Café Rebuild, Mudeford Sandbank pdf icon PDF 257 KB

To seek approval for the rebuild of the Beach House Café at Mudeford Sandbank

Decision:

RESOLVED that Cabinet:-

(a)         approved the principle of rebuilding and improving the Mudeford Sandbank Beach House according to the current development programme;

(b)         approved the principle of reusing the insurance monies and affordable additional borrowing of £811,250to support the build;

(c)         supported the inclusion of the project budget of £1,060k within the Capital Programme for 2020/21 to be approved at Full Council in February;

(d)         authorises officers to conclude contract negotiations with the tenant;

(e)         supported the current development programme timescale; and

(f)          delegates authority to the Portfolio Holder for Tourism, Leisure & Communities and the Director for Destination to continue to engage with the Mudeford Sandbank Residents Association throughout the development of this project.

Voting: Unanimous

Portfolio Holder: Tourism, Leisure and Communities

Reason

To help deliver the Councils Corporate strategy ambitions in relation to improved public facilities and investment in assets.

To help protect the Councils financial position.

To meet the legal obligations of the current lease.

9.

BH Coastal Lottery Small Grant Scheme Criteria and Proposal to Extend BH Coastal Lottery Across BCP pdf icon PDF 206 KB

BH Coastal Lottery was launched in 2019 to raise funds for ‘good causes’ in Bournemouth. As part of the operation of the lottery, 60% of the revenue generated must be used to benefit ‘good causes’ in Bournemouth. The 2017 Cabinet Report which sought approval for the establishment of BH Coastal Lottery proposed that a Small Grants Scheme be developed to administer the community funding. This Cabinet report details the proposals for the criteria and operation of the Small Grant Scheme.

 

BH Coastal Lottery was established by the legacy Bournemouth Borough Council and currently only good causes that benefit residents of Bournemouth can be involved in the operation of the lottery. Due to its success, this Cabinet report also seeks approval for the amended to the terms and conditions for BH Coastal Lottery to operate across Bournemouth, Christchurch and Poole.

Additional documents:

Decision:

RESOLVED that Cabinet approved:-

(a)          the criteria and implementation of the Community Fund Small Grant Scheme; and

(b)          the expansion of BH Coastal Lottery to operate across Bournemouth, Christchurch and Poole.

Voting: Unanimous

Portfolio Holder: Tourism, Leisure and Communities

Reason

To agree policy and process for the allocation of the Community Fund (small grants scheme). To consider including Christchurch and Poole criteria.

10.

Pilot scheme for the use of fixed penalty notices for relevant environmental enforcement issues and associated policy pdf icon PDF 304 KB

The purpose of the report is to seek approval for a pilot scheme to undertake environmental enforcement through the use of fixed penalty notices. The report also seeks approval of the required BCP wide enforcement policy to ensure legal compliance in serving fixed penalty notices in this context.

Fixed penalty notices can be used for a number of environmental enforcement issues to include: littering, flytipping, flyposting and distribution of free material. BCP Council employ pro-active Community Safety Patrol Officers in designated areas who deter and address low-level crime and anti-social behaviour. These officers are accredited under the Community Safety Accreditation Scheme (CSAS). It is proposed that a pilot scheme conducted over six months enabling the Bournemouth Town Centre officers to undertake environmental enforcement through the use of fixed penalty notices, in addition to the key functions of their role. A further report at the end of the pilot period is proposed at which time a position for the whole of the BCP area will be recommended.

Additional documents:

Decision:

RESOLVED that:-

(a)          Cabinet approved a pilot Environmental Enforcement scheme in Bournemouth Town Centre for a period of six months;

(b)         Cabinet receive a further report on the outcome of the pilot, financial implications and future options appraisal for Environmental Enforcement across BCP, following completion of the pilot period; and

(c)         Cabinet approved the Policy for Environmental Enforcement through Fixed Penalty Notices to ensure legal compliance.

Voting: Unanimous

Portfolio Holder: Tourism, Leisure and Communities

Reason

There is currently no pro-active patrol and enforcement of relevant environmental crimes, such as littering across BCP.

Evidence shows that Bournemouth Town Centre experiences a high proportion of littering offences.

There are Community Safety Patrol Officers undertaking a patrolling and enforcement role who are able to undertake relevant environmental crime enforcement.

The policy for environmental enforcement through fixed penalty notices allows for legal compliance and transparency in relation to the issue of fixed penalty notices for relevant offences.

Following the expiration of the pilot scheme an options appraisal will be presented with consideration for wider enforcement across Bournemouth, Christchurch and Poole.

11.

Review of Leisure Centre Management pdf icon PDF 171 KB

The purpose of this report is to seek approval to undertake a review of the management arrangements for public leisure centres within BCP. 

 

BCP Council owns 8 leisure centres which are currently operated under four different models of management and a variety of lease and contractual arrangements.  The review would focus primarily on future arrangements at Ashdown, Poole (Dolphin), Rossmore and 2Riversmeet Leisure Centres, due to the length of existing arrangements at other sites.

 

The review would explore the options to generate capital investment to improve facilities and revenue savings for leisure, whilst providing a service that integrates with health and wellbeing through prevention at scale generating longer term savings elsewhere for the Council.

 

Additional documents:

Decision:

RESOLVED that:-

(a)          a review of the management arrangements for public leisure centres within BCP be supported;

(b)          the allocation of £20k from existing service revenue budgets to procure a specialist leisure consultant to support the review be approved; and

(c)          it was noted that current agreements may need to be extended until future management arrangements are approved.

 

Voting: Unanimous

Portfolio Holder: Tourism, Leisure and Communities

Reason

Following LGR there is an opportunity to review the current arrangements for the management of leisure centres with the aims of:

·      Improving the offer to local people by providing consistencies in facility provision & service standards

·      Making the services more accessible and transparent

·      Standardising building and maintenance responsibilities

·      Reducing BCP subsidies and liabilities

·      Streamlining management arrangements

·      Enabling continued investment

12.

Council Tax – Tax Base 2020/21 pdf icon PDF 239 KB

This report calculates and presents the proposed Council Tax Base for council tax setting purposes in line with current legislation and guidance.

There is a requirement to maintain three separate Council Tax bases for Bournemouth, Poole and Christchurch until the Council Tax Band D charge is harmonised for the new authority. 

Additional documents:

13.

Housing Scheme at Luckham Road, Bournemouth pdf icon PDF 286 KB

The BCP owned site currently consists of 2 x 3-bedroom houses and 8 x 2-bedroom flats. The Council’s Asset management plan provides a commitment to modernise housing stock where required and where possible, look at existing stock for redevelopment, to reduce future maintenance costs. The existing properties present ongoing significant maintenance issues for BCP Council which are not sustainable and require demolition. The site presents an opportunity for redevelopment and the building of replacement better quality sustainable family affordable homes. The proposed development will provide  parking which will help to improve the congested street parking in the local area and provide modern sustainable accommodation. The properties are in the process of being decanted with residents being relocated to alternative Council owned homes.

The current proposal presents a new build scheme of 9 homes - 3 x 3-bedroom houses, 2 x 2-bedroom flats and 4 x 1-bedroom flats which is one less than currently on this site.  These new properties will replace homes which are considered no longer fit for purpose.  The replacement homes will be of a high quality and built to Passivhaus principles with additional sustainability components such as PV panels and electric heating.  The scheme will also provide much needed off-road parking for residents in line with planning requirements.

 

Additional documents:

14.

Cabinet Forward Plan

To consider the latest version of the Cabinet Forward Plan for approval.