Wednesday, 30th September, 2020 10.00 am

Venue: Virtual

Contact: Sarah Culwick (01202 795273)  Email:

No. Item



To receive any apologies for absence from Councillors.


Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:


The deadline for the submission of a public question is 4 clear working days before the meeting.

The deadline for the submission of a public statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.



Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.


Confirmation of Minutes pdf icon PDF 393 KB

To confirm and sign as a correct record the minutes of the Meeting held on 9 September 2020.

Additional documents:


Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.


Installation of Combined Heat and Power Unit, The Club at Meyrick Park pdf icon PDF 132 KB

The club at Meyrick Park wish to install a Combined Heat and Power Unit (CHP) in order to deliver savings on electricity, heat and carbon generation.


Managing Unauthorised Encampments: Members Working Group Report pdf icon PDF 691 KB

To advise Cabinet of the considerations undertaken and subsequent recommendations brought forward by the cross-party members working group for unauthorised encampments

The report contains items considered and options reviewed in reaching a consolidated policy for the management of encampments and the future options for the control of unauthorised encampments across BCP Council. This includes the recommendations for:

1.         Policies for the management of future encampments

2.         Policies regarding target hardening of sites

3.         The feasibility for pre-emptive injunctions

4.       The feasibility of providing alternative stopping places


Highway Maintenance Funding 2020/21 report pdf icon PDF 332 KB

This Cabinet report has been developed to: 


1.     Note the allocation of £2.864M of Dept for Transport (DfT) Pothole Funding and seek approval to add it into the 2020/21 LTP Capital Programme. 

2.     Seek recommended approval to deliver the proposed programme outlined in Appendix A to utilise the £2.864M Pothole Fund award. 

3.     Note the allocation of £4.184M of Dept for Transport (DfT) Challenge Funding and seek approval to add it into the 2020/21 LTP Capital Programme. 

4.     Seek recommended approval to deliver the proposed programme outlined in Appendix B to utilise the £4.184M Challenge Fund award 

5.     Outline funding shortfalls within Highway Delivery to fulfil Council statutory obligations as set out in Section 41 & 58 Highways Act 1980 and the Well Managed Highways Infrastructure code of practice 2016. 

Seek to address the in-year (2020/21) funding gap for Highway Delivery Services approved spend - to support repairs, maintenance and asset replacement in order to enable the fulfilment of the Council’s statutory duties. 

Additional documents:


Christchurch Bay and Harbour Flood and Coastal Erosion Risk Management Strategy pdf icon PDF 176 KB

A new Flood and Coastal Erosion Risk Management (FCERM) Strategy covering Christchurch Bay and Harbour is needed to guide long term sustainable coastal and tidal flooding and erosion risk management.  This Cabinet report is seeking approval to progress procurement of specialist consultancy services to develop the strategy using Flood Defence Grant in Aid (FDGiA) funding which is in the process of being secured by the Environment Agency.    This work will ultimately lead to an FCERM Strategy approved by the Environment Agency against which subsequent studies, schemes and beach management plans can be developed, without the need to assess the strategic options on a site-by-site basis for each scheme. This will provide the basis for future FDGiA bids for schemes to mitigate the risk of flooding or erosion to the residents and businesses in the Christchurch Bay and harbour area. There will be zero net cost to BCP council in producing the Strategy.



Flood Defences - Poole Bridge to Hunger Hill pdf icon PDF 666 KB

Poole town centre is at considerable flood risk which will increase over time with the effects of climate change. Recent schemes have been completed from Baiter to Poole Bridge, delivered by both the Environment Agency (EA) and Poole Harbour Commissioners (PHC). However, the area remains at risk due to the ageing infrastructure between Poole Bridge and Hunger Hill. BCP Council is leading on a proposal for tidal flood defences on the remaining frontage.

The current policy of flood defence delivery through regeneration and private development has not provided the required level of investment. Our proposal is to deliver via a single scheme, led by the council, working in liaison with the various landowners.


The costs to build the defences are estimated at circa £12m for delivery of all primary works in a single phase. The OBC confirms it is all eligible via Flood Defence Grant in Aid.


This is implementing the preferred option from the (2014) Poole Bay, Poole Harbour and Wareham, Flood and Coastal Erosion Risk Management Strategy (PWFRMS). This approved strategy identified that within Central Poole Cell there are 573 properties at flood risk in the present day 1% AEP event, rising to over 2,000 properties at flood risk by 2110.


The preferred option is for a new quay wall between the bridges and a crown wall in addition to the existing defences north of RNLI, along with some localised land raising and flood gates around the RNLI site. The most economic approach allows for adaptive phasing, with minor additional works (~£836k) planned for 2071 and 2105. The OBC currently states BCP will underwrite the cost of the future phases.


The scheme should be a catalyst for future development along West Quay Road, and public realm enhancement, identified in the Local Plan (2018), also providing continuous pedestrian and cycle access from the Town Quay to Holes Bay. New quay wall heights and public walkways will be consistent with any redevelopment of the power station site on the opposite side of Backwater Channel.



Complaints and 2019/20 LGSCO annual report pdf icon PDF 403 KB

The Local Government and Social Care Ombudsman (LGSCO) provides an independent and impartial service to investigate complaints about Councils, or actions taken by another body on behalf of the Council.

The LGSCO provides a report annually which details the number of enquiries, investigations and resolved complaints for each authority in the past financial year. BCP Council’s annual report is attached as Appendix A

The 2019/20 report shows that the number of enquiries to the LGSCO have risen slightly, as have the investigations, but there has been a fall in the number of investigations upheld by the Ombudsman to 50%. There are no major concerns relating to LGSCO findings.

This report includes some details on the number of complaints to BCP Council in 2019/20 (970). However, inconsistencies within identification, recording and monitoring of complaints across the organisation mean that detailed analysis of this data is currently difficult.

Adults and Children’s Social Care complaints follow a different statutory process and their reports are reviewed at Overview and Scrutiny committee. The Adults Social Care report is attached as Appendix B.

Additional documents:


2019/20 End of Year Performance Report pdf icon PDF 549 KB

This report provides an overview of performance for the first year of BCP Council.

The report has been informed by the interim basket of measures used for the mid year report and progress with actions set out in the delivery plans that make up the Corporate Strategy.

The performance measures are sourced from data the Council provides as part of the statutory return process and some other local measures identified by Service Units during 2019/20.

Performance is presented across a range of interactive dashboards which include progress and updates for:

-       The Corporate Strategy priorities

-       UN Sustainability Goals

-       Equality & Diversity

The basket of performance measures will be enhanced to include the outcome measures set out in the delivery plans, once supporting measurement systems are in place.

The table of measures at Appendix A shows progress for the whole year and includes benchmarking data where this is available.

The report identifies some key improvements and some performance issues. These are addressed in more detail in exception reports, attached as Appendix B to the report.   

Additional documents:


Cabinet Forward Plan

To consider the latest version of the Cabinet Forward Plan for approval.