Agenda

Council - Tuesday, 9th November, 2021 7.00 pm

Venue: Council Chamber, Town Hall, Bournemouth BH2 6DY. View directions

Contact: Karen Tompkins  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Election of Vice-Chairman of the Council

Following the resignation of Councillor Laurence Fear as Vice-Chairman of the Council Councillors are asked to nominate and elect the Vice-Chairman of the Council until the next Annual Council meeting.

4.

Confirmation of Minutes pdf icon PDF 750 KB

To confirm and sign as a correct record the minutes of the Meeting held on 14 September 2021.

5.

Announcements and Introductions from the Chairman

To receive any announcements or introductions from the Chairman.

6.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:

 

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

 

The deadline for the submission of a public question is 4 clear working days before the meeting.

 

The deadline for the submission of a public statement is midday the working day before the meeting.

 

The deadline for the submission of a petition is 10 working days before the meeting.

 

 

7.

Questions from Councillors pdf icon PDF 608 KB

The deadline for questions to be submitted to the Monitoring Officer is 1 November 2021.

8.

Recommendations from Cabinet and Other Committees

8a

Licensing Committee 16 September 2021 - Minute No 18 - Sex Establishment Policy pdf icon PDF 107 KB

The LicensingCommittee comprehensivelydiscussed thereport andappended policyand raisedthe followingproposed amendmentsand comments inrespect ofthis matter:

-       In respectof thelack ofthe abilityto whistleblow itwas suggested thatthe followingwording beincorporated withinthe policyto address concernsin relationto theirbeing theopportunity toraise issues andconcerns ‘togive dancersencouragement’

-       The referencesto ‘grandfatherrights’ beamended toread ‘acquired rights’

-       Paragraph 10.4of thepolicy beamended toread ‘Ithas been determinedthat theseexisting licenceswill continueto berenewed, on application,by theexisting operatorsduring thelifetime ofthis policy ifthere isno materialchange inthe characterof thearea in theintervening period.If thereare anyobjections toan applicationit will beconsidered bythe LicensingCommittee inaccordance with therelevant statute.This essentiallyprovides acquiredrights to theseexisting operatorsfor thecurrent time’.

-       The introductionof Paragraph11.2 beamended toread ‘…having regardto itsproximity tofor example…’

-       Reference bemade withinthe listat Paragraph11.2 toinclude that thearea shouldbe welllit withgood transportlinks.

-       Remove paragraph11.5 andinclude thebullet pointswithin paragraph11.2.

-       Retention ofCCTV referredto inparagraph 30be amendedto requireretention for90 days(and not31 daysas setout).

-       Paragraph 48(c) beamended toremove theword ‘intentionally’,‘accidentally’and‘or dueto a3rd party’for thepurposes ofrestraint.

-       The policybe amendedto ensuregender neutralterminology has beenused.

 

RECOMMENDED that subject to the amendments above being incorporated the policy as presented be agreed and forwarded to full Council for approval.

 

The Council is also advised of the following for consideration

 

Amendment to Draft Sex Establishment Policy 

   

Proposal 

 

The Licensing Committee request that the following amendment to the Draft Sex Establishment Policy as submitted before the Council today is agreed by Council. 

 

The Licensing Committee on 16th September 2021 agreed to increase the retention period for CCTV within Sexual Entertainment Venues from 31 to 90 days.?  

 

I can confirm that all members of the full Licensing Committee have been consulted on this amendment and that all members have agreed that the CCTV retention period should be amended to 31 days and not 90 days as agreed on the 16th and reflected in the minutes as presented today.

  

Reason for amendment 

 

Although in theory this was a very good idea,?officers have subsequently received further advice that this change goes against the?principles of GDPR and the guidance issued by the Information Commissioners Office (ICO), which states that personal information should be deleted as soon as practical.? 

 

For?domestic users this is 14 days and for commercial users this is 31 days. 

? 

Officers have spoken to the BCP Councils’ CCTV manager and the Crime Prevention Officer for  ...  view the full agenda text for item 8a

Additional documents:

8b

Cabinet 29 September 2021 - Minute No 55 - Accelerating regeneration and investment in the BCP Area pdf icon PDF 841 KB

 

RECOMMENDED that: - (C) Cabinet recommends that Council approve £3.404m of additional resources to support the regeneration programme in 2021/22.

 

(Resolutions (A) to (B) and (D) to (H) were resolved matters determined by the Cabinet)

 

Additional documents:

8c

Cabinet 29 September 2021 - Minute No 58 - Cleaner, Greener, Safer pdf icon PDF 553 KB

 

RECOMMENDED that:- (B) Council approve £514k of additional revenue resources to support the Cleaner, Greener, Safer programme in 2021/22.

 

(Resolutions (A) and (C) to (E) were matters determined by the Cabinet)

 

Additional documents:

8d

Cabinet 29 September 2021 - Minute No 60 - 2021/22 Quarter One Budget Monitoring Report pdf icon PDF 660 KB

 

RECOMMENDED that: -

 

(D) Council approve the £1 million allocation from the contain outbreak management fund (COMF) as set out in paragraph 55; and

 

(E) Council approve the capital virements as set out in paragraph 74.

 

(Resolutions (A) to (C) were matters determined by the Cabinet)

Additional documents:

8e

Cabinet 29 September 2021 - Minute No 63 - BCP Housing Strategy 2021-2026 "Our commitment to our communities pdf icon PDF 229 KB

 

RECOMMENDED that Council approves the strategy set out in the Appendix to the report.

Additional documents:

8f

Cabinet 29 September 2021 - Minute No 64 - Council New build Housing & Acquisition Strategy (CNHAS), 2021-2026 pdf icon PDF 601 KB

 

RECOMMENDED that: -

 

(A) the principles and expected outcomes for the 5-year CNHAS as summarised in this paper and set out in the Appendix 1 be approved;

 

(B) the proposed programme governance, which requires Council approval (including capital budget approval) for each year of the 5-year programme as part of the annual budget setting process be approved;

 

(C) Council approves the extension of the principles and funding for the current Homeless Housing Acquisition Programme to also include homes for Care experienced young people (CEYP) & homes at market rent;

 

(D) Council approves an increase in the capital budget of up to £5.6 million for the capital schemes already underway and within the 5-year plan, the details of which are set out in the Appendix 2 (exempt);

 

(E) Council approves that the Chief Operating Officer is authorised to approve necessary appropriations and contractual and legal agreements in consultation with the Section 151 Officer and Monitoring Officer – such as a Pre-Construction Services Agreement (PCSA) linked to an appropriate construction Budget, the details of which are set out in the Appendix 2 (exempt); and

 

(F) Council approves that the Section 151 Officer is authorised in consultation with the Portfolio Holder for Finance to determine the detailed funding models in respect of Appendix 2 (exempt).

 

Additional documents:

8g

Standards Committee 5 October 2021 - Minute No 16 - Local Government Association - Revision to Model Code of Conduct for Councillors pdf icon PDF 203 KB

 

RECOMMENDED:-

 

That the proposed changes to the Local Government Association Model Councillor Code of Conduct, as set out in Appendix 1 of the report to the Standards Committee, be adopted subject to the following further amendments and additions:

 

  1. In Appendix B in the preamble (second sentence), replacing the words ‘personal interest’ with the words ‘Registerable interest’;
  2. In Appendix B, paragraph 8, sub-paragraph (b) retaining the word ‘friend’;

 

  1. In Appendix B, paragraph 9, sub-paragraph (a) adding the words ‘and well-being’ after the words ‘financial interests’;

 

  1. The typographical corrections identified at the meeting.

 

Additional documents:

8h

Cabinet 27 October 2021 - Minute No 72 - Estates and Accommodation Retention of Poole Civic Space pdf icon PDF 565 KB

 

RECOMMENDED that: -

(A)      Council approve the budget set out in Appendix 2.

 

Additional documents:

8i

Cabinet 27 October 2021 - Minute No 73 - Futures Fund - Allocation for the Installation of a Core Gigabit Fibre Network pdf icon PDF 428 KB

 

RECOMMENDED that: -

 

(A)      Council be asked to approve the £5.87m Smart Places Gigabit Fibre scheme; and

 

(B)      Council note that the funding for the Smart Places Gigabit Fibre scheme will be from drawing down £5.87m of the £50m Futures Fund approved by Council as part of the 2021/22 Budget and associated Medium Term Financial Plan (MTFP) of the Council.

 

Additional documents:

8j

Cabinet 27 October 2021 - Minute No 76 - Children's Services Capital Programme pdf icon PDF 264 KB

 

RECOMMENDED that Council: -

 

(B)      approves the pausing of the project to create a satellite for Winchelsea School at Somerford Primary School, and agrees to deferring the opening of such a satellite to the school year 2022-23 pending the approval of the SEND strategy and associated capital programme

 

(C)      approves the removal of the existing Somerford Primary School capital budget from the approved capital programme. Council approval will be sought for a revised scheme and costings once completed.

 

(Resolution (A) was a resolved matter determined by the Cabinet)

 

 

Additional documents:

8k

Cabinet 27 October 2021 - Minute No 81 - Acceptance and allocation of the Household Support Fund pdf icon PDF 261 KB

 

RECOMMENDED: -

 

(A)      that Council approve the proposed BCP wide approach to meeting the requirements of the Household Support Fund to be delivered by the Council working in partnership with partner organisations.

 

(B)      that Council approve the funding proposals detailed within the report and the summary financial implications section of the Cabinet Report (section 25).

 

9.

Review of the political balance of the Council, the allocation of seats on Committees to each Political Group, appointment of Councillors to Committees and appointments to Outside bodies pdf icon PDF 207 KB

The Council is asked to consider and approve the review of the political balance of the Council, the allocation of seats on Committees to each Political Group, appointment of Councillors to Committees and appointments to Outside bodies following Councillors Steve Baron, Nigel Brooks, Daniel Butt and Toby Johnson joining the Conservative Group. 

Additional documents:

10.

City Status Application Request from the Charter Trustees for Bournemouth pdf icon PDF 28 KB

The Government has announced that Her Majesty The Queen will award new Civic Honours in recognition of her Platinum Jubilee. This has resulted in a competition for places to be awarded city status.

In recognition of this opportunity the Leader wrote to the Mayors of Bournemouth, Poole and Christchurch to ask whether they would want their area to bid for City Status and also sought views from the parish councils. The Charter Trustees for Bournemouth indicated that they would like to take up this opportunity.

Applications for city status must be submitted by an upper tier local authority, so in this case the application would need to be submitted by BCP Council on behalf of the Charter Trustees for Bournemouth.

Additional documents:

11.

Chief Officer Appointments for BCP Council pdf icon PDF 523 KB

This report invites the Council to approve new appointments to Chief Officer posts in accordance with the Council’s Constitution and statutory requirements.

Details of the recommended candidates will follow as an exempt submission.  Further detail is outlined within this report.

Additional documents:

12.

Notice of Motions in accordance with Procedure Rule 12

No motions had been received for this meeting.

13.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.