Agenda

Council - Tuesday, 11th January, 2022 7.00 pm

Venue: Solent Hall, Bournemouth International Centre, Bournemouth

Contact: Karen Tompkins  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 693 KB

To confirm and sign as a correct record the minutes of the Meeting held on 9 November 2021.

4.

Announcements and Introductions from the Chairman

To receive any announcements or introductions from the Chairman.

5.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:

 

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

 

The deadline for the submission of a public question is 4 clear working days before the meeting.

 

The deadline for the submission of a public statement is midday the working day before the meeting.

 

The deadline for the submission of a petition is 10 working days before the meeting.

 

 

6.

Questions from Councillors

The deadline for questions to be submitted to the Monitoring Officer is 31 December 2021

7.

Recommendations from Cabinet and Other Committees

7a

Cabinet 24 November 2021 - Minute No 86 - Estates and Accommodation - BCP Civic Space pdf icon PDF 495 KB

RECOMMENDED that: - B) the Phase 1 project budget set out in Appendix 3 of £1.067 million, of which £0.611 million will be funded from prudential borrowing, be approved.

 

(Resolutions (A) and (C) were matters determined by the Cabinet)

Additional documents:

7b

Cabinet 24 November 2021 - Minute No 90 - Pokesdown Railway Station Improvement pdf icon PDF 614 KB

RECOMMENDED that Council: -

 

(A)    approve £2.6m from BCP’s Future Funds be allocated towards the improvement of Pokesdown Railway Station;

 

(B)    approve that delegated joint authority be given to the Director of Transport and Engineering and the Monitoring Officer in consultation with the Portfolio Holder for Transport and Sustainability to finalise a legal agreement with partners to cover the forthcoming arrangement;

 

(C)    approve that governance is delegated to the Regeneration Board to monitor and manage project progress including decision making related to any minor variation; and

 

(D)    note that the Future funds allocation if approved shall include for any BCP costs to progress the technical, financial and legal work required.

Additional documents:

7c

Audit and Governance Committee 2 December 2021 - Minute No 57 - Report of the Constitution Review Working Group - Changes to the Constitution pdf icon PDF 271 KB

RECOMMENDED TO COUNCIL

 

(A)    that the views and recommendations of the Constitution Review Working Group as considered by the Audit and Governance Committee and as set out in the relevant parts of the Constitution be approved as follows:-

 

(i)      that the proposed changes to Part 1 (Constitution Summary and Explanation) be adopted;

 

(ii)     that the proposed changes to Part 2 (Articles of the Constitution) be adopted subject to the following amendments:-

 

Article 3, paragraph 3.1.4 (a), relating to the rights of the public, being amended to read “Complain to the Council where there is an alleged breach of the Councillors’ Code of Conduct. The arrangements for dealing with allegations of breach of the Code of Conduct for Councillors is set out in Schedule 1 to Part 6 of this Constitution.”;

 

(iii)    that, subject to (iv) below, the proposed changes to Part 3 (Responsibility for Function and Officer Scheme of Delegation) be adopted subject to:-

 

Part 3A, paragraph 7.1.1 being deleted (i.e. the removal of responsibility for personnel-related appeals);

 

(iv)    that a Place Overview and Scrutiny Committee comprising 11 members, meeting six times per annum be established from the Annual Meeting of Council in May 2022, subject to the remit as outlined in Part 3A, paragraphs 4.7 and 4.8 of the proposed Constitution being amended to read:-

 

“4.7 The Place Overview and Scrutiny Committee will be responsible for carrying out those duties as outlined in 4.2.7 to 4.2.13 above, in relation to matters such as strategic planning, house building, homes, environment, cleansing, waste, transport and sustainability.”

 

“4.8. This Committee carries out all the Council’s overview and scrutiny functions relating to flood risk management as required by legislation.”

 

(v)     that the proposed changes to Part 4 (Procedure Rules) be adopted, subject to:-

 

1.    the words “A Councillor may …” in Part 4D, paragraphs 13.17 (Points of Order) and 13.18 (Personal Explanation) being replaced with “A member of the meeting may…”;

 

2.    Part 4D, paragraph 24.1 (Disorderly conduct by Councillors), second sentence, being amended to read “If the misconduct continues, the person presiding or any other Councillor may move “That the Councillor be not further heard for the item being debated” or “That the Councillor be not further heard for the remainder of the meeting”.

 

(vi)    That the proposed changes to Part 6 (Code of Conduct and Protocols) be adopted, subject to the inclusion of the Planning Committee Protocol for Public Speaking as a Local Protocol within this Part;

 

(B)    that necessary and consequential technical and formatting related updates and revisions to the Constitution, including the minor textual corrections identified by the Audit and Governance Committee, be made by the Monitoring Officer in accordance with the powers delegated.

Additional documents:

7d

Audit and Governance Committee 2 December 2021 - Minute No 59 - Process for the appointment of external auditors 2023/24 to 2027/28 pdf icon PDF 490 KB

RECOMMENDED that Council approves the decision by the Audit and Governance Committee to accept Public Sector Audit Appointments’ (PSAA’s) invitation to opt into the sector-led option for the appointment of external auditors to principal local government and police bodies for five financial years from 1 April 2023.

Additional documents:

7e

Cabinet 15 December 2021 - Minute No 97 - Quarter Two Budget Monitoring 2021/22 pdf icon PDF 746 KB

RECOMMENDED that Council

 

(A)    delegates the final decisions in spending the COMF allocations for winter planning to the director of public health in consultation with the chief executive, and leader of the council as urgent decisions may be required as considered in paragraph 72 of the report;

 

(B)    approves the use of £4.2 million of the Covid pressures grant to support the net unavoidable pressures within services as set out in paragraph 67 of the report; and

 

(C)    approves the capital virement to accept new grant funding as set out in paragraph 94 of the report.

Additional documents:

7f

Cabinet 15 December 2021 - Minute No 104 - Concessionary Fares Bus Operator Reimbursement pdf icon PDF 300 KB

RECOMMENDED that: - (A) the current 2021/22 scheme year Cabinet recommends to Council support for the continued concessionary travel reimbursement of bus operators at the adjusted pre-COVID levels with an expected saving of £350k.

(Resolution (B) was determined by the Cabinet)

 

Additional documents:

7g

Cabinet 15 December 2021 - Minute No 105 - Housing scheme at Herbert Avenue, Poole pdf icon PDF 765 KB

RECOMMENDED that Council: -

 

1.      Approve the proposed £3.486m temporary accommodation scheme budget required to deliver the development:

 

a.    supports the increase in previously approved budget of £ 2.508m Cabinet Oct 2018) plus sum of £0.28m (ODR approval June 2020) By a further £0.698m. (As detailed under paragraph 54 of the report)

 

b.   approve the financial strategy for the scheme as set out in paragraphs 33 to 47 with specific approval for:

 

i)     £2.440m of prudential borrowing to be repaid over 50 years used to finance the Housing Revenue Account (HRA).

 

ii)    The capping of rental income to Affordable Rent levels and Local Housing Allowance.

 

c.    award the contract for the construction of the new temporary accommodation development to the preferred bidder.

Additional documents:

8.

Notice of Motions in accordance with Procedure Rule 12

The following motion submitted in accordance with Procedure Rule 12 of the Meeting Procedure Rules has been proposed by Councillor Chris Rigby and seconded by Councillor Simon Bull:-

 

Fossil Fuel Non-Proliferation Treaty Motion

 

For reference https://fossilfueltreaty.org/home

 

This Council

 

1.         Notes the “Glasgow Pact” Agreed at COP26 in November 2021 recognizes that the impacts of climate change will be much lower at the temperature increase of 1.5 °C compared with 2 °C and resolves to pursue efforts to limit the temperature increase to 1.5 °C

 

2.         Notes the same document Calls upon Parties to accelerate the development, deployment and dissemination of technologies, and the adoption of policies, to transition towards low-emission energy systems, including by rapidly scaling up the deployment of clean power generation and energy efficiency measures, including accelerating efforts towards the phasedown of unabated coal power and phase-out of inefficient fossil fuel subsidies, while providing targeted support to the poorest and most vulnerable in line with national circumstances and recognizing the need for support towards a just transition;

 

3.         Notes that the recent report from the United Nations Intergovernmental Panel on Climate Change (IPCC), has been described as ‘a code red for humanity’ by the Secretary General of the United Nations

 

4.         Notes that global governments and the fossil fuel industry are currently planning to produce an estimated 120% more emissions by 2030 than what is needed to limit warming to 1.5°C and avert catastrophic climate disruption, and that this risks undermining global efforts to reduce climate-changing pollution

 

5.         Notes that the economic opportunities presented by a clean energy transition far outweigh the opportunities presented by an economy supported by expanding fossil fuel use and extraction

 

6.         Notes BCP Councils own declaration of a climate and ecological emergency in July 2019

 

7.         Notes BCP Council and the wider community is committed to targets of net zero by 2030 and the BCP conurbation target of net zero by 2050, and recognises the current work underway to meet these targets

 

8.         Believes that BCP Council should be committed, as part of our Climate Emergency response, to a just energy transition and to ambitious investments in green infrastructure and industries that will create jobs and rapidly decarbonize our economy;

9.         Recognises a new global initiative is underway calling for a Fossil Fuel Non-Proliferation Treaty that would end new fossil fuel exploration and expansion, phase out existing production in line with the global commitment to limit warming to 1.5°C, and accelerate a just transition to renewable energy

 

10.      Notes that other leading cities including Barcelona, Toronto, Los Angeles, Sydney, and Cambridge (UK) have endorsed the call for a Fossil Fuel Non-Proliferation Treaty

 

11.      Therefore, BCP Council endorses the call for a Fossil Fuel Non-Proliferation Treaty 

 

12.      Further that the relevant portfolio holder, on behalf of BCP Council send a letter to the Prime Minister of The United Kingdom urging the UK Government to support the global initiative for a Fossil Fuel Non-Proliferation Treaty.

 

 

9.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.