Decisions

Use the search options below to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions published

07/02/2024 - The Annual Report of the Pan-Dorset Safeguarding Children's Partnership 2022/2023 ref: 712    Recommendations Approved

The production of an annual report is a statutory responsibility. This has been endorsed by the four statutory partners (Dorset Council, BCP Council, NHS Dorset, Dorset Police) and is being shared with cabinet as part of those governance arrangements.

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

RESOLVED that Cabinet noted and approved the overall report, suggesting any further considerations.

Voting: Unanimous

Portfolio Holder: Children and Young People

Reason

The production of an annual report is a statutory responsibility. This has been endorsed by the four statutory partners (Dorset Council, BCP Council, NHS Dorset, Dorset Police) and is being shared with cabinet as part of those governance arrangements.

 

Wards affected: (All Wards);

Lead officer: Rachel Gravett


07/02/2024 - Christchurch Area Speed Limit Amendments (S101 2023) ref: 720    Recommendations Approved

To consider consultation results and approve recommendation to speed limit amendments at the following locations:
- Burley Road, Winkton, 40mph proposal
- Lymington Road and Ringwood Road, Highcliffe, 30mph proposal

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

RESOLVED that: -

Cabinet approve the Traffic Orders as advertised, to enable the order to be made, sealed and to implement the speed limits which are outlined in this report and appendices.

1.    Burley Road, Winkton – 40mph as advertised.

2.    A337 Lymington Road and Ringwood Road, Highcliffe and Walkford – Revocation of the existing 40mph speed limit as advertised to enable this section to become 30mph by way of existing street lighting.

Voting: Unanimous

Portfolio Holder: Dynamic Places

Reason

The proposed speed limit changes have strong community support and were well received in the consultation process. They meet the needs of the Department for Transport ‘Setting Local Speed Limits’ advice for local authorities to consider the needs of communities locally.

All road users will benefit from an increased level of road safety resulting from the reduction in speed limit. Lower traffic speeds are expected to make people feel safer when walking and cycling thereby encouraging people to do so.

 

Wards affected: Burton & Grange; Highcliffe & Walkford;

Lead officer: Andy Brown


07/02/2024 - Funding Agreement to support Russell-Cotes Art Gallery & Museum to become an Independent Trust ref: 711    Recommmend Forward to Council

To secure the Financial settlement between BCP Council (current sole trustee of the Russell-Cotes) and the new Corporate Entity which will become the new sole trustee and take responsibility for the charity. This accompanies the agreement for the governance change, administered through Charity Commission and Parliament, approved at BCP Council meeting on 10 Jan 2023.

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

RECOMMENDED that Council approve: -

(a)           An upfront grant of £2million to enable the Russell-Cotes to establish themselves as an independent organisation

(b)          Asset Transfer of the study centre, Exeter Road storage to the Charity (estimated value £500,000), subject to appropriate overage clause.

RESOLVED that Cabinet: -

(c)           Approved a one-off grant of £250,000 for building maintenance

(d)          Approved the transfer of earmarked reserves (currently £299,000 but subject to change prior to vesting date)

(e)           Delegates authority to the Director of Customer, Arts and Property to conclude the details of the transfer in consultation with the Director of Finance, Director of Law and Governance and Portfolio Holder for Customer, Culture and Communications; and

(f)            Request that the new CLG Board is encouraged to consult with the Portfolio Holder if there is consideration of disposal of assets and artefacts.

Voting: Unanimous

Portfolio Holder: Customer, Culture, Communications

Reason

To make financial provision to ensure that the governance change of the Russell-Cotes is financially and organisationally sustainable.


07/02/2024 - Childcare Sufficiency Assessment 2023-24 ref: 715    For Determination

The Council has a statutory duty to provide working families of children aged 0-14 (18 with SEND) enough childcare places in its area, where reasonably practicable. Each year Research and Children’s Services colleagues assess the position of the market, providing parent’s, councillors and private business ward level information as a planning tool to support access or expansion of places where needed, while highlighting areas of concern for the year ahead.

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

RECOMMENDED that Cabinet approved the content of the review and the priorities (areas of concern) as set out in the Childcare Sufficiency Assessment 2023 Briefing Paper.

Voting: Unanimous

Portfolio Holder: Children and Young People

Reason

To fulfil the Council’s statutory duty to annually assess its childcare market.

 

Wards affected: (All Wards);

Lead officer: Sharon Muldoon


07/02/2024 - School Admission Arrangements 2025/26 – Determination ref: 714    Recommendations Approved

To determine admission arrangements for the 2025/26 academic year for all maintained schools for which it is an admission authority and to agree co-ordinated admission arrangements for all admission authorities in the area.

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

RESOLVED that Cabinet: -

(a)           Considered any comments from Children’s Services Overview and Scrutiny Committee, if any, concerning Schools Admissions Arrangements 2025/2026 for community and maintained schools; and

(b)           Supported the determination of the arrangements as set out

in Appendix 1 and 2 of this report.

Voting: Unanimous

Portfolio Holder: Children and Young People

Reason

BCP Council is legally required to determine admission arrangements for the 2025/26 academic year for all maintained schools for which it is an admission authority and to agree coordinated admission arrangements for all admission authorities in the area. Arrangements must be determined by BCP Council by 28 February 2024.

 

 

Wards affected: (All Wards);

Lead officer: Sharon Muldoon, Paul Reidy


07/02/2024 - BCP Council Libraries – Creating a sustainable future ref: 717    Recommendations Approved

To set out the review framework leading to a BCP Library Strategy which explores interest in alternative models of delivery to sustain and even improve the offer to the community.

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

RESOLVED that: -

(a)    A public consultation programme is launched to understand the needs of the community going forwards.

(b)    Options for different delivery models are fully evaluated.

(c)    Options appraisals for the potential co-location of shared council services, contributing to the development of Community Hubs within libraries, are developed.

(d)    The proposed timeline for progressing the development of the Library Strategy, (paragraph 38), is supported.  

(e)    A report returns to Cabinet in October 2024 detailing progress and proposals for the future service.

Voting: Unanimous

Portfolio Holder: Customer, Culture and Communication

Reason

To inform the future library service delivery model.

To reimagine the library service and ensure its efficient delivery.

To deliver options to Cabinet by October 2024.

Wards affected: (All Wards);

Lead officer: Matti Raudsepp


07/02/2024 - Budget Monitoring 2023-24 at Quarter Three ref: 708    Recommmend Forward to Council

To update cabinet on Quarter 3 budget monitoring

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 16/02/2024

Decision:

RESOLVED that Cabinet: -

(a)           Noted the budget monitoring position for quarter three 2023/24, and the outcomes of the orderly closures of Future Places Ltd and Poole Housing Partnership; and

(b)           Agreed the delegation for delivery of grants up to £1m as set out in Appendix C.

RECOMMENDED that Council:-

(c)           Agree the acceptance of grants, delegations for delivery and capital virements for schemes over £1m as set out in Appendix C.

 

Voting: Unanimous

Portfolio Holder: Finance

Reason

To comply with accounting codes of practice and best practice which requires councils to regularly monitor the annual budget position and take any action to support the sustainability of the council’s financial position.

To comply with the council’s financial regulations regarding capital virements and acceptance of grants.

 

Wards affected: (All Wards);

Lead officer: Matthew Filmer


07/02/2024 - BCP Council Street Naming and Numbering Policy ref: 716    Recommendations Approved

To seek Council approval to amend the existing policy and to review current charges

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 15/02/2024

Decision:

RESOLVED that Cabinet: -

(a)           approved the draft Street Naming & Numbering Policy and the draft single schedule of fees; and

(b)           Agreed to adopt Section 17 to 19 Public Health Act 1925 in order to bring about a single Street Naming and Numbering Policy for BCP Council.

Portfolio Holder: Dynamic Places

Reason

To promote a more efficient service with a single policy and set of procedures and fees associated with Street Naming & Numbering.

 

Lead officer: Adam Fancy, Sara Johnson, Jane Potter


07/02/2024 - Creekmoor Community Land Trust Affordable Housing Development ref: 713    Recommendations Approved

To seek agreement of the proposed HoT for Creekmoor CLT for the development of a BCP site in Creekmoor and delegate approval of agreements to the Head of Legal Services, Head of Estates and Head of Housing Delivery

Decision Maker: Cabinet

Made at meeting: 07/02/2024 - Cabinet

Decision published: 08/02/2024

Effective from: 07/02/2024

Decision:

It is RESOLVED that Cabinet: -

(a)           Approves the Heads of Terms in appendix 5 and delegates to the Director of Investment and Development in consultation with the Portfolio Holder for Dynamic Places, the Director Finance

and the Director Law and Governance to finalise the required documents.

(b)           Resolves that the council appropriates the land edged red within the plan (appendix 1) for planning purposes pursuant to section 122 of the Local Government Act 1972 and section 203 of the

Housing and Planning Act 2016.

(c)           Note the retention of community housing grant allocation monies totalling £305,760, to compensate the council for the land value.

Voting: Unanimous

Portfolio Holder: Dynamic Places

Reason

To enable Creekmoor CLT in partnership with Sovereign Network Group to deliver a community led affordable housing scheme.

To present and seek approval of support for the council to support Creekmoor Community Land Trust to progress a suitable site to deliver 14 new affordable houses in Creekmoor. 

Wards affected: Creekmoor;

Lead officer: Kerry-Marie Ruff


17/01/2024 - Improvement of Environment in Poole Park - trial closure of Park Entrance (adjacent to Tremlow Avenue/ Whitecliff) to motor traffic ref: 722    Recommendations Approved

Decision Maker: Chief Operations Officer

Decision published: 07/02/2024

Effective from: 17/01/2024

Decision:

Decision taken:

Undertake a 28-day trial closure of one of the three access/exit points in Poole Park, creating a closure to through traffic to improve the park Environment. Publicly consult at the same time as the trial closure to enable the public experience and better understand the impact.