Issue - meetings

Cabinet RESOLVED that an additional appendix be presented with the papers to Council setting out any change to policy and significant changes to wording, and that these changes be delegated to the Director of Planning in consultation with the Leader and the Lead Member for Strategic Planning to agree.

RECOMMENDED that: -

(a)          the Draft BCP Local Plan and Draft CIL Charging Schedule are approved for public consultation for a period of six weeks from January 2024;

(b)          any minor changes following Council on 9 January to the Draft BCP Local Plan and Draft CIL Charging Schedule are delegated to the Director of Planning and Destination in consultation with the Portfolio Holder for Dynamic Places for inclusion in the consultation versions;

(c)          the Draft BCP Local Plan is updated to reflect any changes to the corporate strategy resulting from the outcome of Council on 9 January 2024;

(d)          subject to no major amendments being required following consultation, the decision to submit the Draft BCP Local Plan and the Draft CIL Charging Schedule to the Secretary of State for examination is delegated to the Director of Planning and Destination in consultation with the Portfolio Holder for Dynamic Places; and

(e)          the Local Development Scheme is approved to reflect the amended timetable.

NOTE: In the interests of clarity the appendices received by Cabinet are appended to the Council agenda and the additional appendices requested by Cabinet have been circulated as a supplementary pack made up of three documents, these being: -

-       Appendix 1 - A clean version of the local plan

-       Appendix 4 - A new Local Development Scheme

-       Appendix 6 – the schedule showing the changes to Appendix 1 and 4

The Leader of the Council and Portfolio Holder for Dynamic Place, Councillor Vikki Slade presented the report on the Consultation on the Draft BCP Local Plan and the Draft BCP CIL Charging Schedule and outlined the recommendations set out on the agenda.

Councillor Philip Broadhead tabled an amendment which was detailed in length and required consideration by officer. The meeting adjourned at 20:41 and reconvened at 21:08.

(Councillor Jo Clements left the meeting at 20:41)

Following the reconvening of the meeting, Councillor Broadhead withdrew the initial amendment.

Councillor Broadhead proposed an alternative amendment to the recommendations which was seconded by Councillor Rampton that an additional recommendation be included at (f) to read:

(f)            That the Director of Planning and Destination, in consultation with the Portfolio Holder for Dynamic Places to consider the Conservative Groups amendments to the draft Local Plan as part of the process set out in recommendation (b)

Comprehensive discussion took place on the amendment where concerns were expressed with regards to Talbot Heath and in particular Highmoor Farm.

Following comprehensive discussion a proposal was made that the motion now be put, this was put to the vote and carried with voting: 55:8.

Following the proposal the proposed amendment as set out above was put to the vote and fell with voting: 9:52 (1 Abstention)

Members then proceeded to debate the original recommendation as set out on the agenda where discussion focused on the provision of affordable homes.

RESOLVED that:-

(a)           the Draft BCP Local Plan and Draft CIL Charging Schedule are approved for public consultation for a period of six weeks from January 2024;

(b)           any minor changes following Council on 9 January to the Draft BCP Local Plan and Draft CIL Charging Schedule are delegated to the Director of Planning and Destination in consultation with the Portfolio Holder for Dynamic Places for inclusion in the consultation versions;

(c)           the Draft BCP Local Plan is updated to reflect any changes to the corporate strategy resulting from the outcome of Council on 9 January 2024;

(d)           subject to no major amendments being required following consultation, the decision to submit the Draft BCP Local Plan and the Draft CIL Charging Schedule to the Secretary of State for examination is delegated to the Director of Planning and Destination in consultation with the Portfolio Holder for Dynamic Places; and

(e)           the Local Development Scheme is approved to reflect the amended timetable.

Voting: 55:5 (3 Abstentions)

Councillor Michael Tarling left the meeting at 22:03

The Draft BCP Local Plan sets out a vision, objectives and spatial strategy to protect and enhance the environment whilst addressing the needs for new homes, jobs and infrastructure until 2039. A range of policies and site allocations are included which will inform planning decisions once the BCP Local Plan is adopted.

The Draft Community Infrastructure Levy (CIL) Charging Schedule sets out the charge per square metre new development must pay to fund supporting infrastructure.

A six-week consultation is required on both documents before all feedback and evidence is submitted to the Secretary of State for examination.

The Leader of the Council and Portfolio Holder for Dynamic Places presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

Cabinet was advised that the Draft BCP Local Plan set out a vision, objectives and spatial strategy to protect and enhance the environment whilst addressing the needs for new homes, jobs and infrastructure until 2039, and that a range of policies and site allocations are included which will inform planning decisions once the BCP Local Plan is adopted.

Cabinet was informed that the Draft Community Infrastructure Levy (CIL) Charging Schedule set out the charge per square metre new development must pay to fund supporting infrastructure, and that a six-week consultation is required on both documents before all feedback and evidence is submitted to the Secretary of State for examination.

RECOMMENDED that: -

a)            the Draft BCP Local Plan and Draft CIL Charging Schedule are approved for public consultation for a period of six weeks from January 2024;

b)            any minor changes following Council on 9 January to the Draft BCP Local Plan and Draft CIL Charging Schedule are delegated to the Director of Planning and Destination in consultation with the Portfolio Holder for Dynamic Places for inclusion in the consultation versions;

c)            the Draft BCP Local Plan is updated to reflect any changes to the corporate strategy resulting from the outcome of Council on 9 January 2024;

d)             subject to no major amendments being required following consultation, the decision to submit the Draft BCP Local Plan and the Draft CIL Charging Schedule to the Secretary of State for examination is delegated to the Director of Planning and Destination in consultation with the Portfolio Holder for Dynamic Places; and

e)             the Local Development Scheme is approved to reflect the amended timetable.

Voting: Unanimous

Portfolio Holder: Leader of the Council and Portfolio Holder for Dynamic Places

Reason

We have a legal duty to prepare and maintain a Local Plan for our area. The publication of the draft BCP Local Plan is an important formal stage of the process prior to examination.

Prop: Cllr Slade

Sec: Cllr Martin

Cllr Slade – reviewed zero carbon housing and have strengthened the wording around zero carbon homes. Waiting results of the parking study for the town centres and this could impact on the development of town centre sites. The plan has to be submitted and the risks to our area are greater. Expressed thanks to officers.

Cllr Bartlett – very long meeting of the O&S Board – Cllr Phipps did an excellent contribution. Nearly all development in Forward Plan will be done outside of the Council. Invited developing communuty in who raised the following areas - Plan will not be accepted by SoS as it doesn’t meet the requirements – over prescriptive non flexible plan – wont deliver on the numbers of housing we need. Plan has focused of development on brown field sites,  ...  view the full decision text for item 68

The Leader of the Council and Portfolio Holder for Dynamic Places presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

Cabinet was advised that the Draft BCP Local Plan set out a vision, objectives and spatial strategy to protect and enhance the environment whilst addressing the needs for new homes, jobs and infrastructure until 2039, and that a range of policies and site allocations are included which will inform planning decisions once the BCP Local Plan is adopted.

Cabinet was informed that the Draft Community Infrastructure Levy (CIL) Charging Schedule set out the charge per square metre new development must pay to fund supporting infrastructure, and that a six-week consultation is required on both documents before all feedback and evidence is submitted to the Secretary of State for examination.

Whilst presenting the report the Leader advised that the wording had been strengthened around zero carbon homes.

The Chairman of the Overview and Scrutiny Board addressed the Cabinet highlighting the comprehensive discussion which had taken place on this item at the recent meeting of the Board and thanked the Lead Member for Strategic Planning for attending and answering the Boards questions. In relation to this Cabinet was advised that the following recommendations had been made at the meeting of the Board:

The Overview and Scrutiny Board agreed the following recommendations to Cabinet on this item:

1. That Policy NE3 1b of the Local Plan should be amended to indicate that offsite biodiversity measures should only be used as a last resort as the current wording is not in the spirit of government legislation.
2. That the wording within the local plan be strengthened to indicate that the Poole Stadium Site be retained for community, leisure use including its existing function as a stadium.
3. That Cabinet consider whether wording could be added under the Transport Strategy, section on parking of the Local Plan, to the effect that although developers were not required to provide parking on town centre developments, they should be able to show that there is no adverse impact from residents bringing cars to these sites if no parking is provided.
4. That Cabinet reconsiders the affordable housing policy to develop a new proposal which is completely consistent and will deliver affordable housing from Town Centre Developments.

In addition the recommendations above the Chairman of the Overview and Scrutiny Board advised that along with the above recommendations which were supported there had also been four other recommendations which had been proposed but not supported although the voting was close, these being:-

• Removal of the travellers site
• Removal of Talbot Village Site as employment land
• Zero Carbon Homes

·      Removal of retention of the access junction of Wessex Fields

In addition the Chairman of the Board advised that at their recent meeting the Board had supported the recommendations as set out in the report with the exception of (d) which was felt to be unclear,  ...  view the full minutes text for item 68

The Draft BCP Local Plan sets out a vision, objectives and spatial strategy to protect and enhance the environment whilst addressing the needs for new homes, jobs and infrastructure until 2039. A range of policies and site allocations are included which will inform planning decisions once the BCP Local Plan is adopted.

The Draft Community Infrastructure Levy (CIL) Charging Schedule sets out the charge per square metre new development must pay to fund supporting infrastructure.

A six-week consultation is required on both documents before all feedback and evidence is submitted to the Secretary of State for examination.

The Cabinet Support Member for Strategic Plan and Local Plan Delivery presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B’ to these minutes in the Minute Book. The Board was advised that the Draft BCP Local Plan set out a vision, objectives and spatial strategy to protect and enhance the environment whilst addressing the needs for new homes, jobs and infrastructure until 2039. A range of policies and site allocations were included which would inform planning decisions once the BCP Local Plan is adopted. The Draft Community Infrastructure Levy (CIL) Charging Schedule set out the charge per square metre new development must pay to fund supporting infrastructure. A six-week consultation was required on both documents before all feedback and evidence would be submitted to the Secretary of State for examination.  The Board had invited local developer representative to provide their perspective on the local plan and act as subject expert witnesses on some of the issues raised.

The Board discussed the Draft Local Plan extensively and raised a number of issues during discussions including:

·       Requirements for Zero Carbon Homes - Other local authorities had introduced this, the Committee wanted to know why it wasn’t possible in BCP. Consultants’ advice was that the effect of this would be around 1-2 percent of a value of a home and this would meet challenge from public examination and from the inspector. It was noted most developers were interested in providing carbon neutral homes but the infrastructure was not in place yet to fully meet this. Furthermore, it was noted that this may come in with changes to building regulations. It was suggested that there should be an amendment to require new homes to be zero carbon ready for 2025. Build costs in the area were high and most sites for development were brownfield. Building on greenfield sites made zero carbo much more feasible. Councillors felt that the plan was not ambitious enough in terms of declared climate emergency and would like to see a specific target introduced.

A move was made but not passed that Policy C2 of the Local Plan be amended to indicated that all new residential development be zero carbon. Definition of zero carbon to be added as a note.

Voting: 5 in favour: 6 against (1 abstention)

·       Officers were asked to consider the possibility of a specific target regarding this if possible.

·       Hyperlinks – These were needed throughout the document, there were none in part 2.

·       Maps – Flooding zones were not clearly indicated on the maps and also a key was referred to but not included.

·       Offshore wind – In response to a question it was confirmed that this couldn’t be included within the local plan.

·       Green Infrastructure – Whether the Plan could include improving facilities for swimming and designating rivers as bathing spaces which would help with addressing sewage issues. It was noted that this wouldn’t normally be included within the local plan.  ...  view the full minutes text for item 27