Issue - meetings

This report summarises the issues discussed at the Civic Working Group

meeting held on 11 September 2023, and seeks support for any

recommendations arising.

Cllr LePoidevin introduced the report of the Civic Working Group, which sought agreement for proposed changes to the membership Group to promote greater attendance at meetings.

Trustees considered the proposal and suggested that membership be amended to include the two budget signatories, together with three additional volunteers, for a maximum of eleven members.

Three volunteers were sought, with Councillors Goodall, Hadley and Walters appointed.

Additionally, it was suggested that past Mayors be asked whether they wished to continue as members of the Working Group, and that all Trustees be notified of forthcoming meeting dates to allow attendance by observers.

The proposal was put to the vote and unanimously agreed.

RESOLVED: that the proposed changes to the membership of the Civic Working Group be approved.

Trustees raised the topic of the use of reserves and were informed that use of reserves was to be considered at a future meeting of the Budget Working Group. Trustees were reminded that they could contact the Civic team or the Civic party to suggest use of reserves ahead of that meeting.

Trustees queried the potential use of the Civic Coat of Arms. Officers advised that Trustees were the custodians of the Coat of Arms by Royal Assent, and therefore there were strict limitations on its use by other bodies. It was confirmed that officers would review further and update Trustees accordingly.

Trustees suggested that the Civic Working Group further consider the creation of the agreed Civic Flag.