Issue - meetings

This report provides Charter Trustees with an opportunity to review the Risk Register attached as Appendix 1 to the report, taking account of updates to existing risks and any new and emerging risks.

Neil Fraser, Deputy Head of Democratic Services, presented the report which provided Charter Trustees with the opportunity to review the Risk Register attached as Appendix 1 to the report, taking account of updates to existing risks and any new and emerging risks.

Trustees were advised that following a recommendation by the Council’s Audit team, the Register had been changed to the Audit Team’s preferred format.

All categories from the previously reviewed Register remained present, with the addition of an identified Risk regarding the drafting of a Service Level Agreement (SLA) for the provision of support between BCP Council and the Charter Trustees. The SLA was currently being drafted for proposed adoption at a future CT meeting.

It was recommended that Trustees review and approve the Risk Register.

Trustees referred to the storage of civic regalia and requested confirmation that concerns previously reported had been addressed. Officers confirmed that the concerns raised had been addressed, and it was suggested that Councillor Rampton be invited to view the new storage arrangements.

Trustees suggested that the gross score for risks relating to storage of regalia should be increased via expansion of the risk criteria to include ‘social’, ‘reputational’, ‘political’ etc. Trustees also requested that the Risk Register be reviewed for additional risks relating to climate change, such as extreme heat, flooding etc.

Trustees requested that regalia should be displayed where possible and that appropriate measures be put in place to allow members of the public to handle such items safely. In response, officers advised that the team was in conversation with Poole Museum regarding the display of regalia and the holding of regalia events, and that officers were taking advice from professionals regarding the handling and storage of assets.

Trustees suggested that reserves should be used for securing appropriate and/or custom storage for high value items, though many items could be disposed of. Officers advised that disposal of assets should be reviewed after the Community Governance Review as, if new council was established, assets would be transferred to that new council who could then review which assets they wished to keep.

RESOLVED that: -

The risk register, as attached at Appendix 1 to the report, be approved subject to proposed review and revisions relating to:

1. Risk criteria and scoring of risks relating to the storage of regalia, and
2. Climate change.

Voting: Unanimous/Nem. Con.

ACTION: Invite Councillor Rampton to view the storage of civic regalia.