Issue - meetings

The Events Framework provides clear, auditable process linked to both council and non-council delivered and managed events on outdoor council land to ensure transparency, aligning all processes and policies into one clear document alongside easy to use updated guidance for community event organisers.  The paper also explores the current levels of safety related paperwork checked by officers and recommends a future approach to third party paperwork.

RESOLVED that Cabinet: -

(a)           noted the contents or the framework and agrees the process and policies for events;

(b)           agreed to option 2 with regards to the future approach for safety related paperwork for external event organisers;

(c)           noted the detail in the summary of legal implications; and

(d)           delegates to the Director of Commercial Operations in consultation with the Portfolio Holder for Destination, Leisure and Commercial Operations, the implementation of these decisions

Voting: Unanimous

Portfolio Holder: Destination, Leisure & Commercial Operations

Reason

The development of the Events Framework is in line with audit recommendations for a clear auditable approach to events. The council has a duty of care to ensure events on its land are safe and well managed reducing risk whilst also ensuring the process enables communities to deliver events.

The Portfolio Holder for Destination, Leisure & Commercial Operations presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'H' to these Minutes in the Minute Book.

Cabinet was advised that the Events Framework provides clear, auditable process linked to both council and non-council delivered and managed events on outdoor council land to ensure transparency, aligning all processes and policies into one clear document alongside easy to use updated guidance for community event organisers. 

Further to this Cabinet was informed that the paper also explores the current levels of safety related paperwork checked by officers and recommends a future approach to third party paperwork.

RESOLVED that Cabinet: -

(a)           noted the contents or the framework and agrees the process and policies for events;

(b)           agreed to option 2 with regards to the future approach for safety related paperwork for external event organisers;

(c)           noted the detail in the summary of legal implications; and

(d)           delegates to the Director of Commercial Operations in consultation with the Portfolio Holder for Destination, Leisure and Commercial Operations, the implementation of these decisions

Voting: Unanimous

Portfolio Holder: Destination, Leisure & Commercial Operations

Reason

The development of the Events Framework is in line with audit recommendations for a clear auditable approach to events. The council has a duty of care to ensure events on its land are safe and well managed reducing risk whilst also ensuring the process enables communities to deliver events.