Issue - meetings

This report summarises the issues discussed at the Civic Working Group meetings held since the last Charter Trustee meeting.

The Sheriff, Councillor Karen Rampton, updated Trustees on the activity of the Poole Civic Working Group (CWG) following its meeting on 6 October.

As set out in the report, the CWG had discussed various issues including future accommodation needs, progress on the creation of a Community Organisations Database, regalia storage, updates to the Mayor and Sheriff Boards and the Sheriff’s Wand, new event processes and the implications of the now completed Community Governance Review.

On the updating of Boards and the Sheriff’s Wand, Trustees were advised that quotes were being obtained for bronzing/gilting and for wholly new boards, where required. Restoration of the Wand would ensure that it retained its historic appearance, rather than appearing new.

Regarding future accommodation needs, Trustees were advised that an online workshop had been scheduled for 6pm on Tuesday 28 October, at which Trustees could discuss the matter in detail. All Trustees had been invited via their calendars. A visit to Poole Civic Centre could also be arranged, if deemed necessary following the workshop.

Some Trustees suggested that the accommodation workshop would be more effective if it were held in person. The Sheriff advised that this had been considered, but it was felt that an online session would promote greater Trustee attendance.

Discussions were ongoing as to a suitable venue ahead of the next CWG meeting. Trustees suggested that Hamworthy Library or the Dolphin Centre could have meeting rooms equipped with the requisite resources.  The Mayor requested that the Clerk review the lack of meeting spaces in Poole.