Issue - meetings

Although the Shadow Council is not a meeting of the principal council, it would be appropriate to adopt meeting procedure rules similar to the meeting procedure rules which apply to Bournemouth, Christchurch and Poole Council. An extracted version of the existing Part 4D Procedure Rules have been reproduced including the relevant provisions applicable to meetings of the Shadow Council.

It is RECOMMENDED that the Procedure Rules, as set out in the appended document, be adopted as the Meeting Procedure Rules for the Shadow Council.

Richard Jones, Head of Democratic Services presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

Mr Jones advised that, although the Shadow Council was not a meeting of the principal council, it would be appropriate to adopt meeting procedure rules similar to the meeting procedure rules which apply to Bournemouth, Christchurch and Poole Council.

An extracted version of the existing Part 4D Procedure Rules was reproduced including the relevant provisions applicable to meetings of the Shadow Council, and the Shadow Council was asked to approve the Procedure Rules as set out, inclusive of an amendment to section 13.1 of the proposed Rules so that it read:

“13.1. A secret ballot will be held to elect the Chair and Vice-Chair of the Shadow Council, or any Shadow Member to any office or position where more than one person is nominated.”

Members queried whether meetings of the Broadstone Town Council would allow for public participation and whether procedure rules would be drafted to support such participation.

In response, it was confirmed that meetings of the new Broadstone Town Council would include an agenda item to allow for members of the public to address the Town Council. Appropriate Standing Orders would be drafted to support this public participation, with the standard model of Standing Orders for Parish and Town Councils likely to form the starting point for review by the Shadow Town Council ahead of formal adoption by the Town Council.  There would be no public participation at Shadow Town Council meetings.

Adoption of the proposed Procedure Rules, as amended, was moved, seconded and duly agreed.

RESOLVED: - that the Procedure Rules, as set out in the appended document, be adopted as the Meeting Procedure Rules for the Shadow Council inclusive of the amendment to point 13.1.

Voting: Nem. Con.

Although the Shadow Council is not a meeting of the principal council, it would be appropriate to adopt meeting procedure rules similar to the meeting procedure rules which apply to Bournemouth, Christchurch and Poole Council. An extracted version of the existing Part 4D Procedure Rules have been reproduced including the relevant provisions applicable to meetings of the Shadow Council.

It is RECOMMENDED that the Procedure Rules, as set out in the appended document, be adopted as the Meeting Procedure Rules for the Shadow Council.

Richard Jones, Head of Democratic Services presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

Mr Jones advised that, although the Shadow Council was not a meeting of the principal council, it would be appropriate to adopt meeting procedure rules similar to the meeting procedure rules which apply to Bournemouth, Christchurch and Poole Council.

An extracted version of the existing Part 4D Procedure Rules was reproduced including the relevant provisions applicable to meetings of the Shadow Council, and the Shadow Council was asked to approve the Procedure Rules as set out, inclusive of an amendment to section 13.1 of the proposed Rules so that it read:

“13.1. A secret ballot will be held to elect the Chair and Vice-Chair of the Shadow Council, or Shadow Councillor to any office or position where more than one person is nominated.”

Adoption of the proposed Procedure Rules, as amended, was moved, seconded and duly agreed.

RESOLVED: - that the Procedure Rules, as set out in the appended document and inclusive of the amendment to point 13.1, be adopted as the Meeting Procedure Rules for the Shadow Council.

Voting: Nem. Con.

Councillor G Martin arrived 18:30

Although the Shadow Council is not a meeting of the principal council, it would be appropriate to adopt meeting procedure rules similar to the meeting procedure rules which apply to Bournemouth, Christchurch and Poole Council. An extracted version of the existing Part 4D Procedure Rules have been reproduced including the relevant provisions applicable to meetings of the Shadow Council.

It is RECOMMENDED that the Procedure Rules, as set out in the appended document, be adopted as the Meeting Procedure Rules for the Shadow Council.

Richard Jones, Head of Democratic Services presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'A' to these Minutes in the Minute Book.

Mr Jones advised that, although the Shadow Council was not a meeting of the principal council, it would be appropriate to adopt meeting procedure rules similar to the meeting procedure rules which apply to Bournemouth, Christchurch and Poole Council. An extracted version of the existing Part 4D Procedure Rules was reproduced including the relevant provisions applicable to meetings of the Shadow Council, and the Shadow Council was asked to approve the Procedure Rules as set out.

Councillors suggested that section 13.1 of the proposed Rules should be amended to include the words ‘or councillors’ so that it read:

“13.1. A secret ballot will be held to elect the Chair, Vice-Chair or Councillors of the Shadow Council to any office or position where more than one person is nominated.”

Adoption of the proposed Procedure Rules, as amended, was moved, seconded and duly agreed.

RESOLVED: - that the Procedure Rules, as set out in the appended document, be adopted as the Meeting Procedure Rules for the Shadow Council inclusive of correction of any typographical errors.

Voting: Nem. Con.