Issue - meetings

This report asks Members of the Shadow Poole Town Council to consider the proposed expenditure and approve or reject the requests as set out. All approved expenditure can be met from the Charter Trustee reserves which will be transferred to Poole and Broadstone on a 92.1% and 7.9% split, respectively. Any approved expenditure would be met from the net transferred amount so as not to impact the reserves to be transferred to Broadstone Town Council.

The Deputy Head of Democratic Services presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'B' to these Minutes in the Minute Book.

The report requested that Members of the Shadow Poole Town Council consider proposed expenditure requests as set out in the report, and approve or reject the requests accordingly.

In addition to the expenditure requests set out, Members were apprised of an additional request totalling £1,935.56 for repairs to the replica Mayor’s Badge.

Members discussed the expenditure requests, and each was moved, seconded, and voted on separately. The requests for expenditure in support of the Civic Service, the purchase of a Sheriff’s Badge, and the repair of the replica Mayor’s Badge were unanimously agreed.

With respect to the proposed Beating of the Land Bounds event, Cllr Earl moved an amendment that expenditure for the event be capped at £10,000 inclusive of the 10% contingency. In addition, the amendment specified that if there was to be a boundary stone installed at Upton Park, that this should be provided free of charge by a volunteer or removed from the proposed plan.

The proposed amendment was seconded, and when put to a vote, agreed.

Voting: F:14 A:3 (abstentions:0)

Members then considered the substantive motion which, when put to a vote, was unanimously agreed.

RESOLVED:- that the Shadow Poole Town Council approve the proposed expenditure for the following:

1. Civic Service;
2. Purchase of a Past Sheriff’s Badge;
3. Beating of the Land Bounds event (capped at £10k including contingency and without any payment towards a boundary stone); and
4. Repair of replica Mayor’s badge.

Councillor D Brown arrived 18:25