Issue - meetings

Since the formation of BCP Council in April 2019 it has been known that within waste services, there are some Household Waste Recycling Centre (HWRC) operating policies that need to be aligned between the three legacy Councils.

All three HWRC sites can be used by any BCP resident (and businesses at Millhams Lane & Nuffield Road), so it is important to have common policies in place to avoid misunderstandings which can lead to complaints and confrontation at the sites.

The policies contained in this paper are only those where a difference exists currently and, alignment is required.

RESOLVED that:-

(a)          Charity waste acceptance policy

Extension of the Charity Permit Scheme currently in operation in Poole (Nuffield) to:

                       I.       Bournemouth charities and allow them to tip at either Millhams or Nuffield; and

                        II.    Christchurch charities and allow them to tip at either Millhams or Nuffield (as Wilverley Road has no weighbridge),

provided always that permits would only be issued to charities if they meet one of the following criteria:

o   they have a retail presence in the BCP area, when only one permit per town may be issued (irrespective of the number of shops they have in each town) i.e. maximum of 3 permits; or

o   they are a local charity with a registered office that is in the BCP area and can prove their waste is donated household waste.

(b)          Van permit scheme

                       I.       Bringing Wilverley Road in line with Millhams/Nuffield by restricting householders whose only vehicle is a van, to 6 visits per annum with a minimum renewal period of 12 months.

                        II.    Bringing Millhams/Nuffield in line with Wilverley Road by offering a Limited Entry permit that allows a householder up to 3 visits using their van, where they also own a car with a minimum renewal period of 12 months.

                       III.    Allowing permit holders to use Wilverley Road at weekends and Bank Holidays.

                      IV.    Using the Wilverley Road criteria for Dual Cab pick-ups which classify them as a car (currently classed as van for Millhams/Nuffield) and to continue to class Single Cab pick-ups as vans.

                        V.    Using the Wilverley Road description of vehicles excluded from the scheme as this includes agricultural vehicles and tippers.

(c)         Opening hours

                          I.        Retaining the current opening hours.

(d)         Chargeable waste

                          I.    Extending the charge made at Wilverley Road for window/door glass, shower screen/panel and greenhouse glass to Millhams/Nuffield

                         II.    Delegating authority to agree annual price reviews for chargeable waste to the Service Director in consultation with the Portfolio Holder.

(e)         Pedestrian access

                      I.        wording (as set out in 5.b) to be added to webpages to explain pedestrian access to the HWRCs.

Voting: Unanimous

Portfolio Holder: Environment, Cleansing and Waste

Reason

To align HWRC policies between the three legacy council areas.

The Portfolio Holder for Environment, Cleansing and Waste presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'F' to these Minutes in the Minute Book.

Cabinet was informed that since the formation of BCP Council in April 2019 it has been known that within waste services, there are some Household Waste Recycling Centre (HWRC) operating policies that need to be aligned between the three legacy Councils.

In relation to this Cabinet was advised that all three HWRC sites can be used by any BCP resident (and businesses at Millhams Lane & Nuffield Road), so it is important to have common policies in place to avoid misunderstandings which can lead to complaints and confrontation at the sites.

Cabinet was informed that the policies contained in this paper are only those where a difference existed currently and, alignment is required.

Cabinet was advised that recommendation e should refer to paragraph 5b and not 6b as in the report.

RESOLVED that:-

a)            Charity waste acceptance policy

Extension of the Charity Permit Scheme currently in operation in Poole (Nuffield) to:

                        I.       Bournemouth charities and allow them to tip at either Millhams or Nuffield; and

                         II.    Christchurch charities and allow them to tip at either Millhams or Nuffield (as Wilverley Road has no weighbridge),

provided always that permits would only be issued to charities if they meet one of the following criteria:

o    they have a retail presence in the BCP area, when only one permit per town may be issued (irrespective of the number of shops they have in each town) i.e. maximum of 3 permits; or

o    they are a local charity with a registered office that is in the BCP area and can prove their waste is donated household waste.

b)           Van permit scheme

                       I.       Bringing Wilverley Road in line with Millhams/Nuffield by restricting householders whose only vehicle is a van, to 6 visits per annum with a minimum renewal period of 12 months.

                         II.    Bringing Millhams/Nuffield in line with Wilverley Road by offering a Limited Entry permit that allows a householder up to 3 visits using their van, where they also own a car with a minimum renewal period of 12 months.

                        III.    Allowing permit holders to use Wilverley Road at weekends and Bank Holidays.

                       IV.    Using the Wilverley Road criteria for Dual Cab pick-ups which classify them as a car (currently classed as van for Millhams/Nuffield) and to continue to class Single Cab pick-ups as vans.

                         V.    Using the Wilverley Road description of vehicles excluded from the scheme as this includes agricultural vehicles and tippers.

c)           Opening hours

                          I.        Retaining the current opening hours.

d)           Chargeable waste

                          I.    Extending the charge made at Wilverley Road for window/door glass, shower screen/panel and greenhouse glass to Millhams/Nuffield

                         II.    Delegating authority to agree annual price reviews for chargeable waste to the Service Director in consultation with the Portfolio Holder.

e)           Pedestrian access

                           I.   wording (as set out in 5.b) to be added  ...  view the full minutes text for item 268