Agenda

Council
Tuesday, 23rd March, 2021 6.00 pm

Venue: Virtual Meeting

Contact: Karen Tompkins  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 573 KB

To confirm and sign as a correct record the minutes of the Meeting held on 23 February 2021.

4.

Announcements and Introductions from the Chairman

To receive any announcements from the Chairman.

5.

Public Issues pdf icon PDF 447 KB

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:

 

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

 

The deadline for the submission of a public question is 4 clear working days before the meeting.

 

The deadline for the submission of a public statement is midday the working day before the meeting.

 

The deadline for the submission of a petition is 10 working days before the meeting.

 

 

6.

Questions from Councillors

The deadline for questions to be submitted to the Monitoring Officer is 15 March 2021.

7.

Recommendations from Cabinet and other Committees

Please see recommendations detailed below.

7a

Licensing Committee 4 March 2021 - Minute No 33 - Item of Any Other Business - Procedural Issue

RECOMMENDED that the Council resolves that Part II of the Local Government Miscellaneous Provisions Act 1976 shall apply to the whole administrative area of Bournemouth, Christchurch and Poole Council from 1 June 2021.

 

7b

Audit and Governance Committee 11 March 2021 - Minute No 70 - Report of the Constitution Review Working Group - Changes to the Council's Constitution. pdf icon PDF 238 KB

RECOMMENDED TO COUNCIL

Code of Conduct for Councillors – Process for consideration of complaints

(a)   That the revised arrangements for the consideration of complaints submitted in accordance with the Council Code of Conduct, including a process of filtering complaints by the Monitoring Officer, as set out in Appendix 1 to the report of the Audit and Governance Committee, be approved and that the whole process be set out within the Constitution.

Procedural – Public Statements to Committees

(b)   That the current 100 word limit on public Statements be retained.

Welfare payments for Councillors

(c)   That the current Member Allowances be retained, confirming no provision for sick pay or maternity pay for Councillors, but that availability of the BCP Council Employment Assistance Programme be advertised more actively to entitled Councillors.

Covid-19 Response Period – Constitution Article 15

(d)   That the revised Article 15 (Covid-19 Response Period Decision Making Arrangements), as set out at Appendix 2 to the report of the Audit and Governance Committee and the protocol set out at Appendix 3 to the report of the Audit and Governance Committee, be approved and that a new Procedure Rule 40 and associated appendix be established which reads “40. Protocol for the establishment and running of virtual meetings during the Covid-19 Response Period. The protocol is set out in Appendix 7”.

 

Additional documents:

7c

Audit and Governance Committee 11 March 2021 - Minute No 72 - Financial Regulations - Annual Evolution for the financial year 2021/22 pdf icon PDF 234 KB

RECOMMENDED TO COUNCIL

 

That the Financial Regulations as shown in Appendix A to the report of the Audit and Governance Committee be approved and referred to Council for adoption.

 

Additional documents:

7d

Cabinet 10 March 2021 - Minute No 312 - LTP Capital Programme 2021/22 pdf icon PDF 165 KB

RECOMMENDED that Council:-

(a)           approve the proposed 2021/22 Local Transport Plan Capital Programme funding as set out in Appendix A;

(b)           approve the indicative 2022/23 and 2023/24 Highways Maintenance Programmes as set out in Appendix B.

 

 

 

 

Additional documents:

7e

Cabinet 10 March 2021 - Minute No 313 - Children and Young People's Partnership Plan 2021-2024 pdf icon PDF 236 KB

RECOMMENDED that Council fully supports this plan.

 

The latest version of the plan can be accessed by using the following link:

https://www.bcpcouncil.gov.uk/Children-young-people-and-families/Children-and-young-peoples-partnership/children-and-young-peoples-partnership.aspx

 

Additional documents:

7f

Cabinet 10 March 2021 - Minute No 315 - Sale of Christchurch By-Pass Car Park pdf icon PDF 135 KB

RECOMMENDED that Council:-

(a)           agree to dispose of the Christchurch By-Pass Car Park, as outlined in red on the attached plan in Appendix 1, for the purchase price detailed in the confidential appendix to this report; and

(b)          delegate authority to the Corporate Property Officer in consultation with the Portfolio Holder, Monitoring Officer and Section 151 Officer to finalise the detailed terms of the disposal.

 

 

Additional documents:

8.

Date of additional Council Meeting

Councillors will be asked to agree the date for an additional meeting of the Council.

9.

Notice of Motions in accordance with Procedure Rule 12 pdf icon PDF 260 KB

Gender-Neutral Language

 

At the Council meeting on 5 January 2021 the following motion was moved by Councillor L-J Evans and seconded by Councillor Lisa Lewis:

 

“That Council resolves to use gender-neutral language in all reports and formal communications, both verbal and written, in accordance with its commitment to uphold the 9 protected characteristics of the Equality Act 2010 and in combating prejudice and discrimination.”

 

The Council on 5 January 2021 agreed – That the motion be referred to the Audit and Governance Committee for it to be considered through the Constitution Review Working Group.

 

Audit and Governance Committee considered the Motion at a meeting on 11 March 2021 and resolved to recommend that in considering the Motion, Council has due regard to the following issues, namely to:-

 

(a)  Note that there is inconsistent use of gender terms in BCP Council’s constitution, policies and communications.

(b)  Eliminate discrimination and advance equality of opportunity

(c)  Remove gender specific determination when describing roles within BCP, unless there is a genuine occupational requirement for them to remain.  This to include the review of the Council Constitution, Policies and communications and replace written references with gender neutral terms, such as the role of the Chair.

(d)  Communicate these changes to all departments and members of staff within BCP Council.

(e)  Continue to use pronouns when the sex of an individual is known, or when an expressed request has been made from an individual to be referred to by a specific gender.

(f)    Note the adoption of the Audit and Governance recommendations at Council on 5 January 2021 which stated that no change be made to current practice relating to the form of address for the person presiding at meetings and that this be left as a matter of choice for each individual person presiding.  Democratic Services should ascertain, in each case, the preference of individual Councillors as they are appointed.

 

In light of the views expressed at the Audit and Governance Committee, the proposer and seconder of the original Motion gave notice to request that the Motion be altered to read as follows (text shown in italics are the additional words to be added):-

 

“That Council resolves to use gender-neutral language in all reports and formal communications, both verbal and written, in accordance with its commitment to uphold the 9 protected characteristics of the Equality Act 2010 and in combating prejudice and discrimination.

 

In doing so, Council endeavours to:

1.        Remove male universals, such as ‘Chairman’, from the constitution, policies and all written and verbal communications and to replace them with gender neutral terms, such as ‘Chair’.

2.       Use gender-neutral language where an individual’s sex or social gender are not relevant or not known.

3.       Respect an individual’s right to be addressed as they wish, and identify this where appropriate.

 

Since the original Motion has already been proposed and seconded, the consent of Council to alter the Motion is required. There should be no discussion on whether consent should or should not be given.  ...  view the full agenda text for item 9.

Additional documents:

10.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.