Agenda

To receive any apologies for absence from Councillors.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

To confirm and sign as a correct record the minutes of the Meeting held on 30 October 2025.

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is mid-day on Thursday 20 November 2025 [mid-day 3 clear working days before the meeting].

The deadline for the submission of a statement is mid-day on Tuesday 25 November 2025 [mid-day the working day before the meeting].

The deadline for the submission of a petition is Wednesday 12 November 2025 [10 working days before the meeting].

To consider recommendations from the Overview and Scrutiny committees on items not otherwise included on the Cabinet Agenda.

This report provides the quarter two 2025/26 projected financial outturn information for the general fund, capital programme, housing revenue account (HRA) and Dedicated Schools Grant (DSG).

The quarter one position was a projected overspend of £3.7m reflecting the increasing financial challenges facing local government from social care demand within both adults and children’s services.  Demand in these areas has grown further over the second quarter but with reduced expenditure in other services limiting the increase in the projected overspend to £4.2 million. 

BCP Council's individual performance framework seeks to improve employee engagement, productivity, efficiency, and innovation. The framework emphasises career development, wellbeing, and retention to achieve better outcomes and services for communities and residents and deliver our shared vision for BCP Council.

As set out in our People and Culture Strategy 2023-2027, BCP Council aims to develop a high-performance culture, and to increase fairness and transparency in our performance decisions. 

The purpose of this report is to review the effectiveness of BCP Council’s individual performance management framework introduced in April 2024 and outline plans to enhance the framework over the next 12 months.

AFC Bournemouth approached BCP Council in relation to their plans to expand Vitality Stadium at Kings Park.

On 1 October 2025 and on 14 October 2025, Cabinet and Council respectively approved the recommendations that officers negotiate Heads of Terms in relation to Option C (two leases) and then return to Cabinet and Council for a decision relating to those Heads of Terms.  

This report presents the negotiated Heads of Terms and associated values (agreed in principle, without prejudice and subject to contract and Council approval) agreed with AFC Bournemouth and recommends that they are accepted. This report requests authority for officers to instruct BCP’s property legal team accordingly and progress the leases to completion.

The information in the appendices is commercially sensitive. It is requested that the appendices are treated confidentially. 

This report presents the BCP Homes Asset Management Plan and the Housing Revenue Account (HRA) 30 Year Business Plan principles for approval. The HRA Business Plan is a strategic financial framework that ensures the long-term sustainability of council housing by aligning investment in existing homes, compliance, decarbonisation, and new housing supply with prudent financial management.

The plan is underpinned by robust stock condition data, prudent financial assumptions, and a sustainable borrowing strategy. It supports the delivery of 937 new homes by 2034/35, significant investment in existing stock, and ongoing compliance with regulatory standards. The plan prioritises financial resilience, risk management, and alignment with corporate priorities such as decarbonisation and tenant engagement.

Adoption of these recommendations will ensure BCP Homes continues to provide safe, decent, and energy-efficient homes, while maintaining the financial viability of the HRA and supporting the Council’s wider social and environmental objectives.

To feedback to Cabinet summary results of early market engagement completed in April 2024 and current service performance.

To seek Cabinet approval to go to market to procure a concessionaire to operate Poole Crematorium, enabling the reintroduction of cremation services at the site through a third-party provider.

Along the BCP coastline there is approximately 15.5 miles of sea cliffs and chines. The responsibility for much of the management of the sea cliffs and chines falls to BCP Council (either as landowner or leaseholder). In order to address cliff slips and falls, past engineering efforts during the 20^th century have introduced various forms of cliff drainage and stabilisation works including pinning and netting, slope regrading and installation of over 700 sand drains along large sections of the BCP coast. Engineering that would cost many tens of £millions at today’s prices

Ongoing work to develop a new BCP cliff management strategy has identified that costs for cliff management along the BCP frontage over the next 20 years are currently estimated to be in excess of £41m. In order to address some of the issues being identified in the immediate term, one-off funding of £1.446m has been allocated by the finance team for cliff management over this financial year and next. It is planned to prioritise this funding on items identified through the Cliff Management Working Group.

This report presents the findings of a strategic review undertaken by an external provider into the Local Authority’s home to school transport arrangements focussing on our arrangements and provision for children and young people pupils with special educational needs and disabilities (SEND).  The key objective of the review was to identify strategic and operational opportunities that support the development of independent travel options and make improvements to how home-to-school transport is delivered with a focus on potential efficiencies and service improvement.

It identifies key opportunities to introduce travel options that meet individual needs and help prepare young people for adulthood and promote long-term independence. Key issues include the complexity of transport arrangements, market capacity challenges, and the need for improved commissioning models that deliver better outcomes and value for money. The report presents a range of options and opportunities for future delivery and contained details of the investment necessary to achieve cashable savings and cost avoidance.  

This report seeks approval to proceed with a formal tendering exercise to commission an external provider to implement a phased delivery of change proposals that encourage independent travel, build independence and reduce journey times for children and young people. The approach will be supportive of young people's development to help young people gain confidence and practical skills for travelling safely on their own will result in making school transport more efficient and sustainable.   

To present the Youth Justice Plan for 2025/26. There is a statutory requirement to publish an annual Youth Justice Plan which must provide specified information about the local provision of youth justice services. This report summarises the Youth Justice Plan for 2025/26, with a copy of the Plan appended. The Youth Justice Plan needs to be approved by the full Council.

In relation to the item of business appearing below, the Committee is asked to consider the following resolution: -

‘That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 and 2 in Part I of Schedule 12A of the Act and that the public interest in withholding the information outweighs such interest in disclosing the information.’

Poole Business Improvement District’s (BID) second 5-year term will finish in June 2026. The BID is currently preparing for a new ballot on 16 March 2026 for a third term. This report seeks Cabinet approval to allow Poole BID to go to ballot for a third term.

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.

To consider the latest version of the Cabinet Forward Plan for approval.