Agenda

Cabinet
Wednesday, 23rd June, 2021 10.00 am

Venue: Solent Hall, Bournemouth International Centre, Exeter Road, Bournemouth *Note change of venue following the delay in the relaxation of restrictions relating to Covid

Contact: Sarah Culwick (01202 817615)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 391 KB

To confirm and sign as a correct record the minutes of the Meeting held on 26 May 2021.

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is 4 clear working days before the meeting.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

Financial Outturn Report 2020/21 pdf icon PDF 596 KB

This report provides details of the final financial outturn for the revenue account, capital programme, reserves, and the housing revenue account (HRA) for the financial year 2020/21. It also includes a small number of proposed virements to the budget for 2021/22 for new grants awarded since the budget was set in February. 

The general fund revenue outturn is a surplus of £5.1 million for the year which it is proposed be added to the earmarked medium term financial plan (MTFP) mitigation reserve to manage financial risks over this timeframe. This period includes major projects to transform how the council operates and to regenerate the area. This is an improved position compared with quarter three from work concluded in the final quarter to make the best use of all available grants to support unbudgeted Covid expenditure within services, reductions in cost pressures, most notably within adult social care, and significant income streams performing better than expected.   

Additional documents:

7.

Medium Term Financial Plan (MTFP) Update pdf icon PDF 358 KB

This report:

·      Presents the latest medium-term financial plan (MTFP) of the council to reflect government announcements since the February 2021 budget report and updated assumptions.

·      Proposes a financial strategy to support the delivery of a balanced budget for 2022/23. 

Proposes a budget planning process and timeline for key financial reports.

Additional documents:

8.

Corporate Flag Flying Policy pdf icon PDF 130 KB

The report seeks approval of a Corporate Flag Flying Policy, attached at Appendix 1, which consolidates the three policies from the legacy Councils and takes account of current national guidance.  

Additional documents:

9.

High Streets Strategy (Update) pdf icon PDF 156 KB

The High Streets Strategy report presented at February Cabinet approved the development of a strategy and action plan with partners that enables the delivery interventions to support our high streets and district centres. This is progressing well.

During the development of this work, it has become clear that there is significant work underway which deserved to be highlighted.  This report highlights examples of and provides updates on some of the exciting and positive interventions, as part of our strategy work, that are making our high streets and district centres places that people will want to visit and spend time in once again.   

Additional documents:

10.

Bournemouth Development Company LLP Business Plan pdf icon PDF 546 KB

1.   Bournemouth Development Company llp (“BDC”) is a joint venture between the Council and now a wholly owned subsidiary of Muse, a Morgan Sindall company.

 

2.   This report summarises the BDC 5 year rolling business plan, with a particular emphasis on the programme of activity for 2021/22. This is the ninth update of the plan since BDC was formed in February 2011 and has been updated to reflect the recently approved  BCP Corporate Strategy.

 

Additional documents:

11.

Youth Justice Service Youth Justice Plan for 2021/22 pdf icon PDF 138 KB

To present the Youth Justice Plan for 2021/22. There is a statutory requirement to publish an annual Youth Justice Plan which must provide specified information about the local provision of youth justice services. This report summarises the Youth Justice Plan for 2021/22, with a copy of the Plan appended. The Youth Justice Plan needs to be approved by the full Council.

Additional documents:

12.

Annual review of housing wholly owned companies pdf icon PDF 255 KB

This report provides a review of the following 4 companies - Seascape Group Limited, Seascape South Limited (SSL), Seascape Homes and Property Limited (SHP) and Bournemouth Building Maintenance Limited (BBML).

The report sets out the growth plans for each company, an operational update from the last year and the 2021/22 annual plan for each.

The Seascape Group, including its two subsidiaries SSL and SHP, has much scope for growth in activity and sizeable income generation opportunities as a result.

SSL has been impacted by Covid during the last year but plans are in place for recruiting additional senior commercial expertise and capacity and to bring this forward as soon as possible in line with the Council’s Smarter Structures programme.  This additional capacity will develop opportunities, drive marketing and promotion, manage contract growth and drive forwards operational efficiencies.

Staffing resources are already being scaled up to ensure the capacity to deliver the ambition for SHP.  SHP will increase its property portfolio within management as a result of a scaled up property acquisition programme by the Council over the next few years as part of the emerging Council New Build and Acquisition Strategy (CNHAS).  SHP will also provide a delivery vehicle for building out the pipeline of Council owned sites for private rent or private sale homes. 

A review of BBML operations in the context of BCP Council recommends that it is now timely for the BBML operation to be integrated within the Council’s wider staff operations.  The current mixed model of employment and delivery across the Property Maintenance teams makes it difficult to gain reliable strategic and financial oversight.  One consolidated employment and operating model will ensure an effective and streamlined base position on which to build further improvements, efficiencies and transformation.

This report recommends that Hixsons Limited is appointed for a further year in order to audit the 2020/21 company accounts.  It is a requirement of the Shareholders Agreement for both BBML and SGL that authority is sought from the council as sole shareholder for the appointment the external auditor.

13.

Public Spaces Protection Order pdf icon PDF 701 KB

This report outlines a proposal to make a new Public Spaces Protection Order (PSPO) to tackle alcohol related anti-social behaviour in public spaces across much of the Bournemouth, Christchurch and Poole area.

In the previous Cabinet reports in March and September 2020, it was agreed to adopt a harmonised approach to tackling street based anti-social behaviour and to consult on new a Public Spaces Protection Order to fit with this approach.

Public Spaces Protection Orders can only be implemented to tackle behaviours that are persistent or of a continuing nature and have a detrimental effect on the quality of life.  Tackling alcohol related anti-social behaviour has consistently been one of the main uses of PSPO’s by local authorities.

There is evidence to confirm that much of the Bournemouth, Christchurch and Poole areas does suffer from persistent alcohol related anti-social behaviour.  As such it is proposed to implement a PSPO, which gives designated Officers powers to confiscate alcohol from anyone behaving in an anti-social manner, across 29 of the 33 BCP Council wards.

A public consultation took place on this proposal, during March and April 2021.  Of the 294 responses, 89% strongly agree or agree, only 8% disagree. 

Additional documents:

14.

Council Sustainable Fleet Management Strategy and Fleet Replacement Programme pdf icon PDF 468 KB

The report seeks endorsement of  Bournemouth Christchurch & Poole Council’s first Sustainable Fleet Management Strategy that will raise awareness of these high profile and high value corporate assets, communicate governance arrangements to ensure the fulfilment of the councils legal obligations as a vehicle Operator Licence holder whilst detailing the roles and responsibilities of those who operate/maintain them. It will also provide clear decision making processes to deliver an integrated corporate fleet management service.

Underpinning this strategy is the requirement for a sustainable (legally, financially, and environmentally) Fleet Asset Replacement Programme. A financing programme required to fund the replacement of core vehicles, plant and equipment as they come to the end of their economic life.

If approved, this will form the basis of an ambitious council wide Fleet Management De-Carbonising Strategy and Replacement Programme for the next 3 years, 2021 – 2024, that proposes to balance investment in the necessary alternative fuel technology and infrastructure to support a significant increase of 104, from the current 13 Ultra Low Emissions Vehicles (ULEV) purchased and operated by the council, as well as  a reduction in CO2 emissions of non ULEV’s producing a combined CO2 saving of 3,062 tonnes. This is to support the council’s 2030 carbon neutral declaration against as yet unknowns of the council’s ongoing corporate transformation programme and asset and accommodation strategy.

Additional documents:

15.

Transforming Cities Fund (TCF) End of Year Report pdf icon PDF 149 KB

To inform the Cabinet of progress to date regarding the Department for Transport (DfT) based Transforming Cities Fund (TCF) award

To inform Cabinet of the DfT Year End Report for 2020/21 submitted in April 2021.

Additional documents:

16.

Cabinet Forward Plan pdf icon PDF 363 KB

To consider the latest version of the Cabinet Forward Plan for approval.