Wednesday, 28th July, 2021 10.00 am

Venue: Committee Suite, Civic Centre, Poole BH15 2RU. View directions

Contact: Sarah Culwick (01202 817615)  Email:


No. Item



To receive any apologies for absence from Councillors.


Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.


Confirmation of Minutes pdf icon PDF 467 KB

To confirm and sign as a correct record the minutes of the Meeting held on 23 June 2021.


Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:- 

The deadline for the submission of public questions is 4 clear working days before the meeting.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.


Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.


Council Highway Inspection Policy pdf icon PDF 227 KB

To seek approval of BCP Council’s harmonised Highway Inspection Policy to ensure the council meets its responsibilities in line with the Code of Practice ‘Well managed highway infrastructure’ 2016.

The developed Highway Inspection Policy is the primary evidence used by the authority in any defence against third party claims on the highway, under Section 41 or 58 of the Highways Act 1980.

Highway safety inspections are designed to ensure the network is safe and routinely checked for defects, which may have the potential to create injury or disruption to users of the highway network. The current Code of Practice recommends that the safety inspection and defect repair regimes should be based on risk, in accordance with local needs, context and priorities. There are no longer prescriptive or minimum standards published at which an authority should intervene and repair a defect. It is for local authorities to determine appropriate levels of service and be able to demonstrate clearly what has informed that approach.

Additional documents:


Progress in delivery equalities across BCP 2021 pdf icon PDF 135 KB

The Equality and Diversity Annual report provides an update on how the council is progressing with embedding equality and diversity in the way it plans, develops, and delivers services and in discharging its public sector equality duty.

The report sets out the Equality Footprint which reinforces the commitments to equality expressed in the council’s corporate strategy and the vision of the Big Plan.

The report also identifies some of the actions the council needs to take to realise the ambitions of the Equality Footprint and to achieve the excellence level of the Equality Framework for Local Government.

Additional documents:


2020/21 Quarter 4 Performance Report pdf icon PDF 205 KB

This report provides an overview of performance against the priorities set out in the Corporate Strategy for the financial year 2020/21.

It has been informed by the basket of measures agreed as part of the creation of the delivery plans for 2020/21, for each of the council priorities.

Year one of BCP Council was used to collect baseline performance data and this has been used to set performance targets and intervention levels.

Quarter 4 performance has been reported against these and informs the RAG ratings for each of the measures. It is presented across interactive performance dashboards for each of the council priorities.

Performance against the priorities is generally strong with only eight of the performance measures requiring action. These are addressed in more detail in exception reports, attached as appendix 2 to the report.

Additional documents:


BCP Local Plan Issues and Options Consultation pdf icon PDF 160 KB

The report seeks approval to undertake public consultation on the BCP Local Plan Issues and Options Draft.

An Initial Local Plan Issues and Call for site’s consultation was undertaken in late 2019, this draft now identifies particular planning issues that need considering and suggests options to address those issues.

The consultation will seek the public and other stakeholders views on regenerating our town centres, meeting our housing and employment needs, managing the natural and built environment, promoting health and well-being, tackling climate change, reducing the need to travel and infrastructure provision. However, at this stage in the plan making process no decision is being made on detailed policy wording or development site allocations.

Following receipt of stakeholder representations the plan will be refined to form the Regulation 19 ‘local plan submission draft’ that will be submitted to the Planning Inspectorate for public examination during 2022.  

This consultation will take place under Regulation 18 of the Planning and Compulsory Purchase Act 2004 (as amended) and Town and Country Planning Regulations (Local Planning) 2012 (as amended).

The Local Plan once formally adopted will form the statutory development plan (along with neighbourhood plans) for BCP and will be used to determine planning applications.

Additional documents:


Housing Management Model Review pdf icon PDF 298 KB

The council’s housing stock within the Housing Revenue Account (HRA) is situated within the Bournemouth and Poole neighbourhoods and comprises 9,592 owned properties (5,080 in Bournemouth and 4,512 in Poole) and 1,139 leasehold properties (as at 1 April 2021).

Council housing within the Bournemouth neighbourhood is managed in-house within the officer structure of the housing service unit.  Poole Housing Partnership (PHP) is an Arm’s Length Management Organisation (ALMO), a wholly owned company, and manages the council housing in the Poole neighbourhood whilst BCP Council retains ownership and ultimate responsibility.

This report sets out the national policy context for council housing and proposes some core objectives to guide future delivery.

This report presents the council’s strategic key drivers for service delivery in this area and, measuring these against the various governance options, proposes a preferred model for housing management in the future. 

It is recommended that the council should align and create a new combined hybrid service, the ‘best of both worlds’, within the council.

It is recommended that the new combined in-house hybrid service has a robust ‘advisory board’, providing oversight, expertise and informed advice.  A number of other councils, including some which have recently changed from an ALMO model, have similarly set up or are considering setting up an advisory board to ensure robust visibility and monitoring for continued good service delivery.

The report requests approval to commence extensive consultation with residents and other stakeholders over summer and autumn 2021 to help determine implementation. 



Additional documents:


Cabinet Forward Plan pdf icon PDF 355 KB

To consider the latest version of the Cabinet Forward Plan for approval.


Recommendations from the Overview and Scrutiny Board pdf icon PDF 341 KB