Agenda

Cabinet - Wednesday, 27th October, 2021 10.00 am

Venue: Committee Suite, Civic Centre, Poole BH15 2RU. View directions

Contact: Sarah Culwick (01202 817615)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 425 KB

To confirm and sign as a correct record the minutes of the Meeting held on 29 September 2021.

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is 4 clear working days before the meeting.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

MTFP Update Report pdf icon PDF 385 KB

This report:

·     Presents a refresh of the medium-term financial plan (MTFP) of the council to reflect the annual fundamental review and its extension to a 5-year time horizon.

·     Progress towards delivering a balanced budget for 2022/23 and highlights the key financial risks faced by the Council.

·     An update of the CIPFA Financial Management Code of Practice.

·     An update on the CIPFA Financial Resilience Index.

·     An update on the CIPFA Treasury Management and Prudential Code of Practice.

Additional documents:

7.

Organisational Design - Implementation Progress pdf icon PDF 352 KB

The implementation of the Council’s new Operating Model is a fundamental part of the wider “Our New Normal” transformation programme. Despite the impact of the Pandemic, significant progress has been made in setting up and beginning the four year programme of activity that will deliver the Local Government Reorganisation vision as well as underpinning the savings required by the Medium Term Financial Plan.

Additional documents:

8.

Estates and Accommodation - Retention of Poole civic space pdf icon PDF 565 KB

The delivery of the council’s Estates and Accommodation Strategy will enable the organisation to reduce its exposure to a large and inefficient office accommodation estate, whilst at the same time supporting the development of single council identity where staff work in modern and flexible ways, delivering services that are transformed in order to be as customer focused and financially efficient as possible.

The creation of the BCP Council Civic Centre and relocation of the customer service offer to local libraries represents the first phase in the council’s Estates and Accommodation Strategy and comprises the necessary investment in the Bournemouth campus and larger libraries, plus the associated work required to allow for new uses of the legacy Poole and Christchurch civic offices.

In the November 2020 Estates and Accommodation Cabinet report, it stated that the intention was no longer to dispose of the Poole Civic Centre in its entirety but to maintain ownership of the core building to protect the Mayoral connection and to consider alternate uses. The Poole civic building is a 1930s listed building and has played an important part in Poole’s history. BCP Council are committed to retaining it as a Poole asset.

It is proposed that BCP will retain the freehold of the Poole Civic Centre and a ‘vertical slice’ will be remodelled for retention as a civic building in Poole. Consideration has been given as to the best use of this space alongside the Poole Charter Trustees. The Dorset Coroners service has been looking to relocate from Bournemouth Town Hall, and the gravitas and location of the building is a good fit for their needs. The use of the building by the Coroners service alongside the mayoralty function, located in the heart of Poole, presents a viable future for the retained building. The other sections of the Poole Civic Centre and wider campus will be repurposed in due course.  The Poole Charter Trustees and Coroner have been engaged with regarding the proposed layout of this space.

The project budget requested reflects the need to create a fit for purpose space for the Poole Charter Trustees and Coroners service.

Additional documents:

9.

‘Futures Fund' Allocation for the Installation of a Core Gigabit Fibre Network pdf icon PDF 428 KB

This report sets out the case for £5.87m* of ‘Futures Fund’ investment in a 70.5km long core gigabit-fibre network in order to deliver operational savings for the Council. In particular these cost savings relate to the Wide Area Network (WAN) and the delivery of ‘Smart’ technology solutions.

[*This includes £200k approved through a Member Decision Notice to enable ducting to be installed as soon as possible as part of ongoing Transforming Travel programme works]

An investment analysis has indicated that with the support of the already budgeted Futures Fund, additional net savings would be delivered to the Council, with a breakeven point from Year 6 (2026/27) based on prevailing interest rates.

In addition to providing cost savings to the Council, the installation of this fibre network supports the Council’s Transformation and Smart Place programmes and also has the potential for supporting BCP Council’s ‘Big Plan’.

An estimated 30km of the ducting and fibre can be installed during the course of the Transforming Travel construction programme. Utilising ‘open’ excavations will reduce the cost of installation of ducting by approximately 40%.

Additional documents:

10.

BCP Commissioning Plan for Regeneration and Development and Urban Regeneration Company Business Plan pdf icon PDF 828 KB

The opportunity to shape a better Bournemouth, Christchurch and Poole in the coming years is a hugely significant one. The BCP area faces a demand for over 2,000 new homes to be built each year over the next 16 years.  To deliver these homes, as well as new offices and infrastructure, and realise the vision of a world class city region, as set out in its Big Plan, the Council will need to act at scale, deliver at pace and ensure development and placemaking of the highest quality.

This report proposes that the Council should adopt a commissioning model for regeneration working with key partners including its Urban Regeneration Company (URC), BCP FuturePlaces Limited, the Bournemouth Development Company (BDC) and the Boscombe Towns Fund Board to deliver high quality regeneration and development for residents.

This report explains the Council’s approach, detailing how it will commission services from FuturePlaces; the initial plans for regenerating key sites, and the anticipated outcomes from the approach.

Additional documents:

11.

Levelling up – Creating a Skills Commission pdf icon PDF 328 KB

This report recommends the creation of a time-limited Dorset Skills Commission to oversee an ‘at pace’ response to critical skills issues that have been identified from recent economic research.  These require an urgent response if the area is to achieve its economic ambitions and level up our economy.  The Commission will be tasked with reporting back on its findings to a future Cabinet meeting in 2022/23. 

Additional documents:

12.

Children's Services Capital Programme pdf icon PDF 264 KB

The report sets out the capital programme for Children’s Services, including summarising the available funding and approved projects. It provides a brief summary of the status of projects which have been completed or are in progress, and of projects which have not yet been initiated. A review of inclusion practice in BCP schools and a revised special educational needs and disabilities (SEND) strategy is underway, led by the Director of Education. A programme of capital works to help deliver that strategy will be brought forward as part of the 2022/23 budget setting process.

Additional documents:

13.

The BCP Appreciative Inquiry into inclusion practices in BCP schools pdf icon PDF 138 KB

This is the covering report for the Appreciative Inquiry, which took place over the summer of 2021, concluding with a consultation process with schools about its contents. The final version of the Inquiry is attached along with suggested next steps. If the recommendations are accepted by the Cabinet, this will allow for major changes in the services provided by the Council to schools to go ahead in principle, subject to separate business cases being submitted for authorisation when detailed work on relevant individual recommendations have been carried out.

Additional documents:

14.

Adult Social Care Commissioning Strategies pdf icon PDF 128 KB

Cabinet recently approved two commissioning strategies, the Care Homes for Older People Strategy, and the Extra Care Housing Strategy.

The strategy documents have been updated to give greater visual impact, no other changes have been made to the content, but in the interest of transparency the updated versions require Cabinet approval.

Additional documents:

15.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.

16.

Cabinet Forward Plan

To consider the latest version of the Cabinet Forward Plan for approval.

17.

Acceptance and allocation of the Household Support Fund pdf icon PDF 261 KB

The purpose of this report is to seek approval for BCP Council to accept the £2,653,367.04 allocated by the Department for Work and Pensions under the Household Support Fund (HSF) and to approve the outlined approach for administering the funding.

At least 50% of the total funding must be spent on families with children. The expectation is that the HSF should primarily be used to support households in the most need with food, energy and water bills. It can also be used to support households with essential costs related to those items and with wider essential costs.

There is an expectation that Councils begin providing support from the 6 October 2021 until the 31 March 2022.