Agenda

Cabinet - Wednesday, 15th December, 2021 10.00 am

Venue: Committee Suite, Civic Centre, Poole BH15 2RU. View directions

Contact: Sarah Culwick (01202 817615)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Councillors.

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 389 KB

To confirm and sign as a correct record the minutes of the Meeting held on 24 November 2021.

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is 4 clear working days before the meeting.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

Quarter Two Budget Monitoring 2021/22 pdf icon PDF 746 KB

This report includes 2021/22 budget monitoring information as at the end of September 2021. The projected outturn for the revenue account can be balanced by allocating a further £4.2 million from the Covid pressures grant tranche 5.

The projection for the 2021/22 revenue account is an overspend of £10.2 million within services and the transformation programme. The application of largely one-off central resources can balance this position, including the release into the revenue account of further Covid pressures grant tranche 5, leaving £4.0 million available to support Covid pressures next year.   

The updated 2021/22 projections for reserve movements, the capital programme and housing revenue account (HRA) are also included.

Additional documents:

7.

Medium Term Financial Plan (MTFP) Update pdf icon PDF 438 KB

This report details the progress made in the development of a robust balanced budget for 2022/23. The report also sets out.

·       The latest Medium Term Financial Plan (MTFP) position.

·       An update on the key assumptions being applied to the 2022/23 budget and MTFP process.

·       An update of the key financial risks faced by the Council.

·       Details of the Government’s Spending Review (SR21).

In addition, the report proposes not to change the Local Council Tax Support Scheme (LCTSS) for 2022/23 and therefore the council will continue to operate the same scheme that it has operated since April 2019.

Additional documents:

8.

Biodiversity Net Gain pdf icon PDF 143 KB

Biodiversity Net Gain is an approach to development and / or land management that aims to leave biodiversity in a measurably better state than before. Biodiversity Net Gain in the development process is now a statutory requirement following Environment Act coming into force in November 2021. The Act proposes to require all development to deliver a mandatory 10% biodiversity net gain to be maintained for at least 30 years.

Further resources and work are required for BCP Council to be ready for the implementation of biodiversity net gain on a much wider scale than at present. This paper advises on the actions envisaged to do this including the need to appoint 2 additional ecology officers to support the planning process once the mandatory net gain requirements are brought into force.

9.

Make Ashley Road Safe Petition pdf icon PDF 166 KB

At the Council meeting on 14 September 2021, a petition was presented entitled “Make Ashley Road Safe Petition”.  The petition stated that “Drug use, drug dealing, theft, fighting, intimidation, abuse and public indecency on Ashley Road has been causing residents, shoppers and shop workers misery over the last few of years.”

The petition called for “BCP Council and Dorset Police to take action and end the serious anti-social behaviour issues and illegal activity that residents witness every day on Ashley Road, Poole."

This report sets out the Community Safety Partnerships approach to tackling place based anti-social behaviour and the specific work that has been done in Ashley Road to date

Additional documents:

10.

School Admissions Arrangements 2023/24 for community and maintained schools pdf icon PDF 229 KB

This report authorises consultation on the admissions arrangements for community and maintained schools for the school year 2023/2024. The only significant change is a proposal to consult on the reduction of the published admission number at Burton Primary School from 60 to 45 from the school year 2023/24 at the request of the governing body.

Additional documents:

11.

Home to School Transport Policy pdf icon PDF 256 KB

BCP Council is legally required to have a single home to school transport policy. A BCP Council Policy has been drafted to replace the three existing policies. The draft policy has been developed to ensure consistency across the conurbation. It will provide a single point of reference for families and officers regarding eligibility and how it is assessed.

Permission to publicly consult in January-February 2022 is being sought from cabinet. The consultation will be held in accordance with the requirements of the Department for Education’s statutory guidance. Key stakeholders will be targeted during the consultation period.

 

Additional documents:

12.

Capital expenditure to enable bulge classes at the Avonbourne Schools pdf icon PDF 293 KB

The report proposes that Cabinet approve up to £500,000 capital expenditure to enable the Avonbourne Schools to undertake remodelling so that they can take up to two bulge classes.  Pupil place planning projections suggest there may be insufficient places available in the local area in the admissions years 2022 and 2023. Providing for bulge classes would ensure that the council meets its statutory responsibility to provide sufficient school places for all school age children living within the area.

13.

Concessionary Fares Bus Operator Reimbursement pdf icon PDF 300 KB

To seek approval to continue to maintain statutory concessionary travel reimbursement payments to local bus service operators at pre-COVID levels in line with government expectations. To note the government’s implementation of a concessionary travel recovery strategy at the start of the next financial year (2022/23) which will facilitate Travel Concession Authorities (TCAs) to return to making payments to meet the actual patronage levels. 

Additional documents:

14.

Housing scheme at Herbert Avenue, POOLE. pdf icon PDF 765 KB

The Herbert Ave scheme is also known as site 10 (of 24) that is in the Council New build Housing and Acquisition Strategy (CNHAS)  Programme approved by Cabinet on the 29th September 2021.

At that time officers were undertaking a new construction tender process for Herbert Ave and therefore it could not be incorporated within the CNHAS paper.

The decision by the preferred bidder from the original 2019 procurement process, not to execute the agreement offered to them by withdrawing in January 2021 - has determined the need to engage the marketplace again.

The results from this new 2021 procurement activity generates the necessity for a revised Cabinet approval in respect of an increase in said construction costs - from that which was approved previously.

This paper therefore brings forward the recommendation for the award of a contract to the new preferred bidder for the delivery of critical works at Herbert Ave.

These works will deliver the construction of 24 new temporary accommodation units for families,relieving to a significant degree, the existing Bed and Breakfast reliance.

They will be built using Passive House design principles which the planning approval requires, to ensure they provide high levels of thermal efficiency and minimise the need for expensive space heating systems.

The report also provides the background to the market procurement constraints that have previously impacted on the delivery of this development project and presents the evaluation outcome of the recent competitive market procurement exercise for the selection of preferred bidder and award of contract for the construction of the temporary accommodation buildings.

 

 

 

Additional documents:

15.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.

16.

Cabinet Forward Plan

To consider the latest version of the Cabinet Forward Plan for approval.

17.

Call-in of Decision - Tatnam Road ETRO - Advice to Cabinet pdf icon PDF 212 KB

Cabinet is advised of the outcome of the call-in request of the above item and the advice offered by the Overview and Scrutiny Board meeting held on 6 December 2021.

In accordance with the Constitution, the Cabinet must consider the advice, but shall not be bound to accept it in whole or in part. It shall have sole discretion to decide on any further action to be taken in relation to the decisions in question, including confirming, with or without amendment, the original decision or deferment pending further consideration, or making a different decision.

Additional documents: