Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr S Bull.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

The following declarations of interest on planning applications were received:

·       Cllr P Hall declared that he knew one of the objectors speaking on 22 Chewton Farm Road as a ‘running mate’ in the 2019 elections. He had not discussed the application with the objector. He spoke and voted on the application.

·       Cllr S Baron declared that as he was friends with the objector at 5 Buccleuch Road he would not speak or vote on the application for 7 Buccleuch Road. He left the meeting room when this item was considered.

·       During the consideration of 7 Buccleuch Road, in response to a comment made in the written statement on behalf of the applicant, Cllr T O’Neill confirmed that he did not have a predetermined view. He spoke and voted on the application.

To confirm and sign as a correct record the minutes of the meeting held on 16 December 2021.

The minutes of the meeting held on 16 December 2021 were confirmed as a correct record.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 12 noon on Wednesday 19 January 2022. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the revised Protocol for Public Speaking at Planning Committee, dated 11 January 2022, a copy of which is included with this agenda sheet.

Part A of the Protocol (paragraphs 14 to 32) will apply to this meeting of the Planning Committee, summarised as follows:

Speaking at Planning Committee (in person or virtually*):

·        There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·        There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·        No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

*In light of current Government advice to ‘work from home if you can’ the Chairman has agreed to exercise his discretion to enable speakers to join the meeting remotely on MS Teams if preferred. For further information please contact Democratic Services.

Submitting a statement to Planning Committee as an alternative to speaking:

·        Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·        Statements must be provided to Democratic Services by 12noon one day before the meeting.

·        A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

There were a number of requests to speak and written statements to be read out on planning applications considered by the Planning Committee.

The Chairman exercised his discretion as permitted by the Protocol for Speaking/Statements to allow those who wished to address the committee directly, to do so virtually via Microsoft Teams if they preferred.

To consider the planning applications as listed below.

See planning application reports circulated at 6a to 6f, as updated by the agenda addendum sheet to be published on Wednesday 19 January 2022.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to F to these minutes in the Minute Book. There was an addendum sheet published on 19 January 2022 which appears as appendix G to these minutes. The Committee considered the planning applications as set out below:

Canford Cliffs Ward

APP/19/00818/P

Demolition of existing buildings and erection of 4 storey block comprising - Basement - parking, cycle and bin stores to serve residential development - Ground floor - boat yard cafe/restaurant and office (as part of the Sandbanks Yacht Company composite boat yard use) and estate agents office - First, 2nd and 3rd floors - 15 residential apartments (12 x 2 bed and 3 x 1 bed).

The Chairman reported that he would be putting a move to defer consideration of this application to the Committee to vote upon. He explained that there had been insufficient time to consider a number of issues raised regarding the report in the last few days and requests for deferral had been received. It was anticipated that the application would come back to the Committee in the next meeting cycle.

The Senior Solicitor advised that an update could be reported to the Committee in the event of Officers not being in a position to bring the application back to the Committee in the next meeting cycle.

RESOLVED that consideration of the application be DEFERRED

Voting:         

For – 10,       Against – 3,            Abstain – 1

Bearwood and Merley Ward

APP/21/00620/F

Erection of 45 dwellings with associated parking, public open space and related infrastructure, accessed through the current development being constructed under APP/17/00008/F 

Bearwood and Merley Ward

APP/21/00620/F

Erection of 45 dwellings with associated parking, public open space and related infrastructure, accessed through the current development being constructed under APP/17/00008/F 

Representations received:

Ø  IN OBJECTION

vMarion Pope – written statement

Ø  IN SUPPORT

vJames Cross, Barratt David Wilson Homes – in person

Ø  WARD COUNCILLORS

vCllr D Brown – in person

vCllr R Burton – in person 

vCllr M Andrews – written statement

RESOLVED that Planning Permission be GRANTED in accordance with the recommendation as set out in the report and further updated by the addendum sheet and with a pedestrian/cycle link as identified secured via a Section 106 Agreement and a condition to secure chain-link style fencing with indigenous landscaping/hedge planting as an alternative to close boarded fencing, subject to the Head of Planning being satisfied in discussion with Natural England that the scheme is acceptable with these amendments whilst still securing the integrity of the protected European Sites.

Voting:            

For – 13,         Against – 0,     Abstain – 0

Notes:

Cllr B Dion left the meeting at 11.40am which was before the vote was taken.

Cllr G Farquhar asked that his vote in favour of the move to grant permission to be recorded in the minutes.

Broadstone Ward

APP/20/00517/F

Erect a 15 bed House in Multiple Occupation with associated parking and vehicular access. 

Broadstone Ward

APP/20/00517/F

Erect a 15 bed House in Multiple Occupation with associated parking and vehicular access. 

Representations received:

Ø  IN OBJECTION

vNone registered

Ø  IN SUPPORT

vNeil McKeon, Pure Town Planning – in person

Ø  WARD COUNCILLORS

vCllr V Slade – on MS Teams

RESOLVED that Planning Permission be GRANTED in accordance with the recommendation as set out in the report and further updated by the addendum sheet.

Voting:

For – 12,       Against – 0,            Abstain – 1

Highcliffe and Walkford Ward

8/21/0690/FUL

Demolition of existing dwelling and erection of 14 apartments with underground parking

Highcliffe and Walkford Ward

8/21/0690/FUL

Demolition of existing dwelling and erection of 14 apartments with underground parking

Representations received:

Ø  IN OBJECTION

vPeter Watson-Lee – in person

vGareth Williams – on MS Teams

Ø  IN SUPPORT

vRichard Carr, Fortitudo Ltd – in person

Ø  WARD COUNCILLORS

vCllr N Brooks – in person

RESOLVED that Planning Permission be GRANTED in accordance with the recommendation as set out in the report and further updated by the addendum sheet and with the content of Condition 8 amended to reflect the Committee’s wish to ensure that the roots of the oak tree at the front of the site (T11) are fully protected during construction.

Voting:

For – 8,         Against – 4,            Abstain – 1

Notes:

An earlier move to refuse permission was not carried, the voting being:

For – 5,         8 – Against,            Abstain – 0.

Cllr P Hall asked that his vote against the move to grant permission be recorded in the minutes.

Cllr G Farquhar asked that his vote in favour of the move to refuse permission be recorded in the minutes

Penn Hill Ward

APP/21/00082/F

Demolish existing building and erect two detached houses with integral garages and parking

Penn Hill Ward

APP/21/00082/F

Demolish existing building and erect two detached houses with integral garages and parking

Representations received:

Ø  IN OBJECTION

vPippa Blackmore, on behalf of Philip and Janet Pickering – in person

vPippa Blackmore, on behalf of John and Angela Roberts – in person

Ø  IN SUPPORT

vBrett Spiller, Chapman Lily Planning Ltd – on MS Teams

vDerek and Janine Hobbs – written statement

Ø  WARD COUNCILLORS

vNot applicable as Cllr T O’Neill spoke in his capacity as a member of the Committee and Cllr B Dion was not in attendance

RESOLVED that Planning Permission be GRANTED in accordance with the recommendation as set out in the report and further updated by the addendum sheet, subject to the Head of Planning being satisfied that a correct ownership certificate has been provided, and with the content of Condition 11 amended to reflect the Committee’s wish to ensure that the Beech tree (T1) at the front of the site is fully protected during excavation work and construction.

Voting:

For – 12,       Against – 1,            Abstain – 0

Canford Cliffs Ward

APP/21/00521/F

Single storey rear extension. Creation of bedroom accommodation within roof space. Extend ridge line. New entrance gates. Alterations to fenestration. 

Canford Cliffs Ward

APP/21/00521/F

Single storey rear extension. Creation of bedroom accommodation within roof space. Extend ridge line. New entrance gates. Alterations to fenestration. 

Representations received:

Ø  IN OBJECTION

vAlison Knowlden – on MS Teams

vJo Tasker, Ken Parke Planning Consultants – on MS Teams

Ø  IN SUPPORT

vIain Lorrimer, Solomons Solicitors – written statement

Ø  WARD COUNCILLORS

vCllr M Iyengar – in person

RESOLVED that Planning Permission be GRANTED in accordance with the recommendation as set out in the report and further updated by the addendum sheet.

Voting:

For – 11,       Against – 1,            Abstain – 0

Note: Cllr S Baron left the meeting at 3.15pm and did not take part in the above item.