Agenda and minutes

To receive any apologies for absence from Members.

Apologies for Absence were received from Cllr Steve Baron

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr Jackie Edwards for Cllr Steve Baron

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

No declarations of interest were highlighted by Committee Members.

David Hodges, Development Management Team Leader, indicated that he knew one of the objectors to item 6d personally and would therefore withdraw from the meeting for this item.

To confirm and sign as a correct record the minutes of the Meeting held on 18 November 2021.

The minutes of the previous meeting were confirmed as a correct record

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 12 noon on Wednesday 15 December 2021. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Protocol for Public Speaking at Planning Committee which is included with this agenda sheet and is available on the Council’s website at the following address:

https://democracy.bcpcouncil.gov.uk/documents/s26378/Updated%20Protocol%20for%20Public%20Statements%20at%20Planning%20Committee%20-%20May%202021.pdf

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of public statements received on planning applications considered by the Planning Committee. The Chairman exercised his discretion as permitted by the Protocol for Public Speaking to allow those who wished to address the committee directly, to do so virtually via Microsoft Teams and for those who did not, the Democratic Services Officer read out the written statements which also included that of Ward Councillors that were unable to attend.

To consider the planning applications as listed below.

See planning application reports circulated at 6a-6f, as updated by the agenda addendum sheet to be published on Wednesday 15 December 2021.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Chairman informed the committee that he had received a late request to defer the consideration of Items 6a-6c to allow for a site visit, which he was not minded to support, but would put it to the committee to vote upon.

RESOLVED that Items 6a-6c be considered as scheduled.

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to F to these minutes in the Minute Book. There was an update sheet published on 15 December 2021 and appears as appendix G to these minutes. The Committee considered the planning applications as set out below:

(Commons)

8/19/0864/OUT

Outline planning application for the erection of up to 85,100 sqm GIA of Class B1, B2, B8 employment floorspace, of which no more than 34,000 sqm GIA shall be B1/B2 (Business and General Industrial), and of that, no more than 4,000 sqm GIA shall be B1a (Offices), with access and associated works. All matters reserved save for Access.

(Commons)

8/19/0864/OUT

Outline planning application for the erection of up to 85,100 sqm GIA of Class B1, B2, B8 employment floorspace, of which no more than 34,000sqm GIA shall be B1/B2 (Business and General Industrial), and of that, no more than 4,000 sqm GIA shall be B1a (Offices), with access and associated works. All matters reserved save for Access.

Representations

Ø   IN OBJECTION

v  None registered

Ø   IN SUPPORT

v  Robert Barnes – via MS Teams

Ø   WARD COUNCILLORS

v  None registered

RESOLVED that Planning Permission be granted in accordance with the recommendation as set out in the report and further updated by the addendum sheet, subject to the Head of Planning concluding negotiations relating to the Section 106 Agreement that address the concerns raised by the Planning Committee within six months of this decision.

Voting:

For – 10                     Against – 4               Abstentions – 1

Note: if the time limit lapses, this application will be brought back to the Planning Committee.

(Commons)

8/19/0870/FUL

Development of estate road and drainage infrastructure with associated works (full)

(Commons)

8/19/0870/FUL

Development of estate road and drainage infrastructure with associated works (full)

Representations

Ø   IN OBJECTION

v  None registered

Ø   IN SUPPORT

v  Robert Barnes – via MS Teams

Ø   WARD COUNCILLORS

v  None registered

RESOLVED that Planning Permission be granted in accordance with the recommendation as set out in the report and further updated by the addendum sheet, subject to the Head of Planning concluding negotiations relating to the Section 106 Agreement that address the concerns raised by the Planning Committee within six months of this decision.

Voting:

For – Unanimous

Note: if the time limit lapses, this application will be brought back to the Planning Committee.

(Commons)

8/19/0882/FUL

Development of employment unit (use classes B1c, B2, B8) with access, landscaping, car parking and associated works (full).

(Commons)

8/19/0882/FUL

Development of employment unit (use classes B1c, B2, B8) with access, landscaping, car parking and associated works (full).

Representations

Ø   IN OBJECTION

v  None registered

Ø   IN SUPPORT

v  Robert Barnes – via MS Teams

Ø   WARD COUNCILLORS

v  None registered

RESOLVED that Planning Permission be granted in accordance with the recommendation as set out in the report and further updated by the addendum sheet, subject to the Head of Planning concluding negotiations relating to the Section 106 Agreement that address the concerns raised by the Planning Committee within six months of this decision.

Voting:

For – 12                     Against – 2               Abstentions – 1

Note: if the time limit lapses, this application will be brought back to the Planning Committee.

The meeting adjourned after this item.

(Penn Hill)

APP/20/00800/P

Demolish buildings and erect a single block of 22 apartments with associated parking, access, carports, bin and cycle storage (outline application to consider access and layout).

Cllr G Farquhar was not present for this item.

(Penn Hill)

APP/20/00800/P

Demolish buildings and erect a single block of 22 apartments with associated parking, access, carports, bin and cycle storage (outline application to consider access and layout).

Representations

Ø   IN OBJECTION

v  Mary-Ann Bury – written statement

v  Natalie Carroll – written statement

Ø   IN SUPPORT

v  Giles Moir – Via MS Teams

Ø   WARD COUNCILLORS

v  None registered

RESOLVED that Planning Permission be granted in accordance with the recommendation set our in the report, subject to the addition of a condition requiring the left-hand side of the balconies facing 87 Bournemouth road to be obscured glazed.

Voting:

For – 9                       Against – 5               Abstentions – 0

(Commons)

8/21/0410/OUT

Outline planning application for a block of 51 flats and 4 dwellinghouses with associated parking.

(Commons)

8/21/0410/OUT

Outline planning application for a block of 51 flats and 4 dwellinghouses with associated parking.

Representations

Ø   IN OBJECTION

v  Rebecca Holmes – written statement

v  John Pendrill – written statement

Ø   IN SUPPORT

v  Clare Spiller – via MS Teams

v  Richard Carr – via MS Teams

Ø   WARD COUNCILLORS

v  Cllrs M Phipps and V Ricketts – joint written statement

Cllr G Farquhar returned to the meeting at 3:14pm, but did not take part in the voting on this item as he had not been present for the officer presentation, public statements and a large portion of the debate.

RESOLVED that Planning Permission be Refused in line with the officer recommendation as set out in the report and amended by the addendum sheet.

Voting:

For – 8                       Against – 6               Abstentions – 0

Cllrs P R A Hall and S McCormack requested that their votes in support of the officer recommendation be recorded.

Cllr P Hilliard left the meeting at 3:32pm, immediately after the results of the vote had been announced.

(Bearwood & Merley)

APP/21/00678/F

Demolish existing property and outbuilding and erect replacement property.

(Bearwood & Merley)

APP/21/00678/F

Demolish existing property and outbuilding and erect replacement property.

Representations

Ø   IN OBJECTION

v  None registered

Ø   IN SUPPORT

v  Giles Moir – via MS Teams

v  Shan Seewooruthun

Ø   WARD COUNCILLORS

v  Cllr V Slade (from adjoining ward) – written statement

RESOLVED that Planning Permission be granted, contrary to the recommendation set out in the report subject to conditions to be agreed in consultation with the Chair and Vice-Chair of the Committee.

Reason for overturning officer recommendation:

Although the proposed replacement building would be materially larger than as at present, the Committee considered that there were special circumstances relating to the demolition of the existing dwelling and the associated poor quality existing outbuildings from the site, and replacing them with a high quality family home that, in the Committee’s view, would cause no harm to openness of the greenbelt as a result.

Voting:

For - Unanimous

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 5 in Part I of Schedule 12A of the Act and that the public interest in withholding the information outweighs such interest in disclosing the information.

The Chairman agreed for this item of business to be added to the agenda after its publication under the provision allowed in Section 100(B)(4)(b) of the Local Government Act 1972 because it was necessary to brief the committee in advance of its consideration of the related application, which was due to be brought to the committee at its following meeting.

The Senior Solicitor briefed and provided the Committee with legal advice on a forthcoming application and responded to comments and a request for clarification.