Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr M Gillett and Cllr J Challinor.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr T Trent had been due to substitute for Cllr M Gillett for this meeting but was unable to attend.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest.

To confirm and sign as a correct record the minutes of the Meeting held on 20 July 2023.

The minutes of the meeting held on 20 July 2023 were agreed as a correct record for signing by the Chair.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am of the working day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on planning applications as detailed under individual items below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to C to these minutes in the Minute Book. A Committee Addendum Sheet was published on 16 August 2023 and appears as Appendix D to these minutes. The Committee considered the planning applications in the order set out below:

Poole Town Ward

APP/23/00011/F

Demolition of the existing hotel building and redevelopment to provide a mixed use scheme of five buildings providing flexible commercial units at ground floor with 179 residential units above and a hotel with ancillary bar/restaurant, plus basement level car parking, cycle parking, hard and soft landscaping, revised access and associated works. 

Poole Town Ward

APP/23/00011/F

Demolition of the existing hotel building and redevelopment to provide a mixed use scheme of five buildings providing flexible commercial units at ground floor with 179 residential units above and a hotel with ancillary bar/restaurant, plus basement level car parking, cycle parking, hard and soft landscaping, revised access and associated works.

Public Representations

Objectors

v  Bill Constance, on behalf of Poole Quays Forum

Applicant/Supporters

v  Peter Bovill, on behalf of the applicant

v  Guy Hollaway, Project Architect

Ward Councillors

v  Cllr Sue Aitkenhead, in objection

v  Cllr Mark Howell, in objection

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report as updated by the Committee Addendum Sheet.

Voting: For – 6, Against – 5, Abstain – 0

Notes:

Cllr D Flagg did not take part in this item as he had been prevented from attending the Committee Site Visit held on 16 August due to a delayed train. The Chair subsequently clarified the voting figures to confirm that Cllr Flagg had not taken part rather than abstaining from the vote.

Cllr Dr F Rice left the meeting at the end of this item.

Newtown and Heatherlands Ward

APP/22/01073/F 

Demolition of existing bungalow and erection of three dwellings 

Newtown and Heatherlands Ward

APP/22/01073/F

Demolition of existing bungalow and erection of three dwellings

Public Representations

Objectors

v  Amanda Gratwick

Applicant/Supporters

v  None registered

Ward Councillors

v  Cllr Millie Earl, in objection

It was noted that the current scheme was at appeal and therefore Members could not formally decide the application at this stage as the decision would come from the Planning Inspectorate.

RESOLVED that Members would have GRANTED planning permission in accordance with the recommendation set out in the Officer’s report

Members indicated that this resolution should be used by officers to steer the approach to the current appeal process.

Voting: For – 7, Against – 3,  Abstain – 1

Notes: Cllr G Martin left the meeting at the end of this item.

Penn Hill Ward

APP/23/00247/F 

Demolish existing house and erect 2 detached houses with associated access and parking 

Penn Hill Ward

APP/23/00247/F

Demolish existing house and erect 2 detached houses with associated access and parking

Public Representations

Objectors

v  Jane Loxley

Applicant/Supporters

v  Matt Annen, on behalf of the applicant

Ward Councillors

v  None registered

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report, subject to the Committee’s request to include the tree planting/landscaping shown on the approved plans as an additional  condition.

Voting: Unanimous

Note: The Committee was advised that a typographical error in the numbering of the conditions in the report would be updated to include condition 13) to follow condition 12).