Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr J Challinor

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr L Williams was the appointed substitute for Cllr J Challinor for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest in respect of Agenda Items 6a and 6b. Declarations in respect of Agenda Item 8 are listed in the exempt minute for this item.

To confirm and sign as a correct record the minutes of the meeting held on 19 October 2023.

Note: The exempt minute in relation to Item 69 in the minutes is also appended as a restricted document.

RESOLVED that the minutes of the meeting held on 19 October be confirmed as an accurate record for signing by the Chair.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am of the working day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on planning applications as detailed under individual items below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to B to these minutes in the Minute Book. A Committee Addendum Sheet was published on 15 November 2023 and appears as Appendix C to these minutes. The Committee considered the planning applications in the order set out below:

Bournemouth Central Ward

7-2023-11310-CP

Full planning application for the demolition of existing office building and car park and erection of a building to provide 487 flats (Use Class C3) including ancillary residents gym, commercial space (Use Class E), accessible public realm and landscaping, servicing and car parking, ancillary plant, and associated works

Bournemouth Central Ward

7-2023-11310-CP

Full planning application for the demolition of existing office building and car park and erection of a building to provide 487 flats (Use Class C3) including ancillary residents gym, commercial space (Use Class E), accessible public realm and landscaping, servicing and car parking, ancillary plant, and associated works

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Jo Cowan, on behalf of the applicant

v  Mathew Mainwaring, on behalf of the applicant

Ward Councillors

v  None registered

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report as updated by the Committee Addendum Sheet and as amended by the Committee in respect of Paragraph 239 (a) of the report as follows:

“GRANT permission for the reasons as set out in this report subject to

1. the following conditions, together with power being delegated to the Head of Planning (including any interim) to consider and determine the wording (a) for a further condition and reasons to secure the submission, approval and on going implementation of a plan setting out the management of the proposed co-working office space; (b) to amend Condition 17 to better reflect the requirements of policy CS2 of the Core Strategy; and (c) to amend Condition 11 to also require details to be submitted, approved and implemented detailing how the proposed landscaping could be designed to secure the provision of facilities for children, including an interactive water provision; and….”

Voting: For – 13, Against – 1, Abstain – 0

Boscombe West Ward

7-2023-15059-V

Provision of a seasonal beach (pop up) offering that will provide seating and areas for the public to use as part of the Prom Diner existing offering. The proposal includes the installation of removable structures such as decking, a container and timber structures – Regulation 3

Boscombe West Ward

7-2023-15059-V

Provision of a seasonal beach (pop up) offering that will provide seating and areas for the public to use as part of the Prom Diner existing offering. The proposal includes the installation of removable structures such as decking, a container and timber structures – Regulation 3

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  None registered

Ward/Other Councillors

v  Cllr P Canavan, in objection

v  Cllr S Bartlett, in objection

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report as updated by the Committee Addendum Sheetand as amended by the Committee in respect of Paragraph 52 of the report as follows:

“GRANT with the following conditions, subject to power being delegated to the Head of Planning (including any interim) (a) to amend Condition 4 to require all structures including decking, chairs and tables to be removed within the dates specified; (b) to amend Condition 8 to require details to be submitted and approved of materials that will provide a more natural appearance which does not include vinyl, those materials to beprovided and thereafter at all times retained; and (c) to ensure thatthe requirements specified in Conditions 2 and 4 do not contradict each other….”

Voting: For – 11, Against – 3, Abstain – 0

Note: In granting planning permission, the Committee had regard to the differences between this application and similar proposals as referenced in the Officer’s report and including: -

-          that there were already several existing decking structures the west of Bournemouth Pier and that this application site is located between the two piers where no similar decks exist,

-          the deck is smaller  

-          the relationship of the site to the road and parking area represents a different character

-          this application included a litter management plan

.

In relation to the item of business appearing below, the Committee is asked to consider the following resolution: -

‘That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 5 of Part I of Schedule 12A of the Act and that the public interest in withholding the information outweighs such interest in disclosing the information.’

RESOLVED that under Section 100 (A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 5 in Part I of Schedule 12A of the Act and that the public interest in withholding the information outweighs such interest in disclosing the information.

Voting: For – 11, Against – 3, Abstain – 0

This report considers various issues and legal implications relating to a planning application and seeks input as to how councillors wish to proceed having regard to the advice provided.

Exempt Report as defined in Paragraph 5 in Part I of Schedule 12A of the Local Government Act 1972.

Exempt information – Category 5 (information in respect of which a claim to legal professional privilege could be maintained in legal proceedings).

The Director of Planning and Destination introduced a report, a copy of which had been circulated and which appears as appendix D to the minutes in the Minute Book.

The Director and the Senior Solicitor provided an update to the Committee on the latest position in respect of matters relating to a planning application. They responded to questions from Members on the issues under consideration and the options available to the Committee in taking these matters forward.

RESOLVED that having considered the issues raised in the report, the Committee proceeds in accordance with one of the two options within Option 2 of the report, as qualified by Members at the meeting and detailed in the exempt minute.

Voting: For – 11, Against – 2, Abstain 1