Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllrs G Farquhar, Robert Lawton, Simon McCormack and Tony Trent.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr M Brooke substituted for Cllr T Trent for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr M Brooke reported that due to predetermination he would sit in the public gallery for the 43 Ashwood Drive planning application and would speak as ward councillor.

Cllr S Baron reported that due to his discussions with objectors he would be unable to vote without bias on the 8 Glenmount Drive planning application but would speak as ward councillor.

Cllr S Baron reported that he had asked by a neighbour to call in the planning application for 28 Harbour View Road and although indifferent to the application, he would sit in the public gallery and would not vote on the item.

To confirm and sign as a correct record the minutes of the Meetings held on 22 September 2022 and 4 October 2022.

The minutes of the meetings held on 22 September and 4 October 2022 were confirmed as an accurate record for the Chairman to sign, subject to the following qualification in relation to 4 October meeting, minute number 69, 29 Cynthia Road, the second added condition with reference to the species ‘tilia cordata’: this equates to ‘Pleached/Espalier Tilia Cordata’.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 12 noon one day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Part A of the Protocol will apply to this meeting of the Planning Committee, summarised as follows:

Speaking at Planning Committee (in person or virtually*):

·        There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·        There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·        No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

*The Chairman has agreed to exercise his discretion to enable speakers to join the meeting remotely on MS Teams if preferred. For further information please contact Democratic Services.

Submitting a statement to Planning Committee as an alternative to speaking:

·        Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·        Statements must be provided to Democratic Services by 12noon one day before the meeting.

·        A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak on planning applications considered by the Planning Committee. The Chairman exercised his discretion as permitted by the Protocol for Speaking/Statements to allow those who wished to address the committee directly, to do so virtually via Microsoft Teams if they preferred.

To consider the planning applications as listed below.

See planning application reports circulated at 6a to 6d, as updated by the agenda addendum sheet to be published on 19 October 2022.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A and D to these minutes in the Minute Book. There was an addendum sheet published on 19 October 2022 which appears as Appendix E to these minutes. The Committee considered the planning applications as set out below:

Parkstone Ward

APP/22/00240/P

Demolition of the existing dwelling and the erection of 1 pair of semi-detached dwellings and 1 detached house.

Parkstone Ward

APP/22/00240/P

Demolition of the existing dwelling and the erection of 1 pair of semi-detached dwellings and 1 detached house.

RESOLVED that the application be DEFERRED for one committee cycle, in accordance with the update in the addendum sheet.

Note: The decision to defer this application was taken at the start of this item, prior to any consideration of the application taking place.

Voting: Unanimous

Broadstone Ward

APP/22/00814/F

Remodelling, refurbishment, ground and first floor extensions. Construction of detached single storey double garage. New boundary treatment and gate.

Broadstone Ward

APP/22/00814/F

Remodelling, refurbishment, ground and first floor extensions. Construction of detached single storey double garage. New boundary treatment and gate.

Public Representations

Objectors

v  Christine Samtani

Applicant/Supporters

v  Clare Spiller and Michael Westbrook, on behalf of the applicants

Ward Councillors

v  Cllr M Brooke, speaking in support of the application

RESOLVED that planning permission be REFUSED in accordance with the recommendation set out in the Officer’s report

Voting: For – 8, Against – 3, Abstain – 0

Cllr M Brooke did not participate as a committee member and did not vote.

Parkstone Ward

APP/22/00977

Loft conversion with dormer.

Parkstone Ward

APP/22/00977

Loft conversion with dormer.

Public Representations

Objectors

v  Richard Lannoy

Applicant/Supporters

v  None registered

Ward Councillors

v  Cllr S Baron was present as ward councillor who called in the application but did not speak

RESOLVED that planning permission be GRANTED in accordance with the recommendation and conditions set out in the Officer’s report

Voting: For – 11, Against – 0,  Abstain – 0

Note: Cllr S Baron did not participate as a committee member and did not vote.

Mudeford, Stanpit and West Highcliffe Ward

8/22/0560/HOU

Works to demolish and rebuild existing sunroom, including addition of balcony.

Mudeford, Stanpit and West Highcliffe Ward

8/22/0560/HOU

Works to demolish and rebuild existing sunroom, including addition of balcony.

Public Representations

Objectors

v  James Atkins, on behalf of Alex Atkins, Veronica Atkins and James Atkins

Applicant/Supporters

v  David Burrows, applicant

Ward Councillors

v  Cllr L Dedman was unable to be present but referred the committee to the reasons for her call in as set out in the Officer’s report

RESOLVED that planning permission be GRANTED in accordance with the recommendation and conditions set out in the Officer’s report and with the following additional condition requested and agreed by the Committee:

• Permitted development rights to extend balcony removed

Voting: For – 9, Against – 3, Abstain – 0