Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr G Farquhar.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were none.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

The following declarations were made in respect of the planning application for Land south of Jesmond Avenue:

• Cllr P Hall reported that he would leave the meeting for this application. He did not speak or vote on the item.
• During the debate Cllr S Baron reported for transparency that he had worked as a tree and landscape officer at the then Christchurch Council some twenty years ago. He spoke and voted on the item.

To confirm and sign as a correct record the minutes of the Meeting held on 17 November 2022.

RESOLVED that the minutes of the meeting held on 17 November 2022 be confirmed as a true and accurate record for signing by the Chairman.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am of the working day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak on planning applications as detailed under individual items below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to E to these minutes in the Minute Book. There was an addendum sheet published on 14 December 2022 which appears as Appendix F to these minutes. The Committee considered the planning applications as set out below:

Highcliffe & Walkford Ward

8/22/0306/FUL

Erection of 16 residential dwellings, creation of new vehicular access, upgrade existing path, provision of landscaped communal open space and associated infrastructure.

Highcliffe and Walkford Ward

8/22/0306/FUL

Erection of 16 residential dwellings, creation of new vehicular access, upgrade existing path, provision of landscaped communal open space and associated infrastructure.

Public Representations:

Objectors

v  Adam Sofianos, Highcliffe and Walkford Parish Councillor

v  Richard Dickinson

Applicant/Supporters

v  Jacqueline Mulliner, Terence O’Rourke Ltd, on behalf of the applicant

Ward/other councillors

v  Cllr A Martin, ward member for Highcliffe and Walkford, speaking in objection

v  Cllr L Dedman, other BCP councillor, speaking in objection

RESOLVED that planning permission be REFUSED in accordance with the recommendation set out in the Officer’s report and the addendum.

Voting: For – 13, Against – 0, Abstain – 0

Note: Cllr P Hall did not take part in this item.

Broadstone Ward

APP/22/01277/F

Variation of Conditions 3 and 8 of Planning Permission APP/22/00343/F as described in that description of development to remove 3x silver birch trees (T2 and T3g) to facilitate works with replanting to enhance amenity space to the north of the building. 

Broadstone Ward

APP/22/01277/F

Variation of Conditions 3 and 8 of Planning Permission APP/22/00343/F as described in that description of development to remove 3x silver birch trees (T2 and T3g) to facilitate works with replanting to enhance amenity space to the north of the building. 

Public Representations:

There were none.

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report, subject to Condition 9 being amended at the Committee’s request to specify Oak as the species of the three trees to be planted.

Voting: For – 14, Against – 0, Abstain – 0

East Southbourne and Tuckton Ward

7-2022-11229-P

Erection of a single storey building for use as a cafe, involving demolition of existing open-air café 

East Southbourne and Tuckton Ward

7-2022-11229-P

Erection of a single storey building for use as a cafe, involving demolition of existing open-air café 

Public Representations:

Objectors

v  John Dobson

Applicant/Supporters

v  Giles Moir, Chapman Lily, on behalf of the applicant

v  Rich Slater, the applicant

Ward councillors

v  Cllr E Coope, speaking in support.

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report, as amended by the Addendum, subject to Condition 14 being amended at the Committee’s request to state the retractable roof canopy to be closed no later 22:30, Sunday to Thursday.

Voting: For – 13, Against – 1, Abstain – 0

Following this item there was an adjournment between 11.50am and 12.00pm during which time Cllr D Borthwick left the meeting.

East Southbourne and Tuckton Ward

7-2021-11229-N

Use of land for the temporary siting of 4 storage containers in connection with the existing use of the site for the sale and consumption of food & refreshments - Existing unauthorised 

East Southbourne and Tuckton Ward

7-2022-11229-N

Use of land for the temporary siting of 4 storage containers in connection with the existing use of the site for the sale and consumption of food & refreshments - Existing unauthorised 

Public Representations:

Objectors/comments

v  Steve Barratt, Mudeford Sandbank Beach Hut Association (not objecting to the application but making comment)

Applicant/Supporters

v  Giles Moir, Chapman Lily, on behalf of the applicant

v  Rich Slater, the applicant

Ward councillors

v  None present

RESOLVED that planning permission be GRANTED in accordance with the recommendation set out in the Officer’s report as amended by the Addendum.

Voting: For – 13, Against – 0, Abstain – 0

Note: The Committee noted that there was a typographical anomaly in the numbering of conditions which would require correction.

Canford Cliffs Ward

APP/22/00159/F

Internal and external alterations and extensions to the existing cafe/restaurant premise 

Canford Cliffs Ward

APP/22/00159/F

Internal and external alterations and extensions to the existing cafe/restaurant premise 

Public Representations:

Objectors

v  Mary Davidson, planning consultant representing residents in Lakeside Road and Westminster Road.

Applicant/Supporters

v  Chris Meill, Pure Town Planning, on behalf of the applicant

v  Graham Hollinshead, Rockwater, the applicant

Ward councillors

v  Cllr May Haines, speaking in objection

RESOLVED that planning permission be granted in accordance with the recommendation set out in the Officer’s report, as updated by the Planning Officer at the meeting to correct the drawing title for Drawing No 9 to read ‘Proposed Elevations’.

Voting: For – 9, Against – 3, Abstain – 0

Note: Cllr S McCormack left the meeting during this item and was not present for the vote.

The Chairman reported that Mr Nick Perrins, Head of Planning, was leaving BCP Council to take up a new position in Oxfordshire. On behalf of himself and the Committee the Chairman thanked Mr Perrins for his support and wished him all the best for the future.

The Interim Director of Planning introduced Mr Edward Oteng, newly appointed interim Development Management Manager and operational lead officer for the Planning Committee. The Chairman extended a warm welcome to Mr Oteng.