Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr S Bull, Cllr M Davies, Cllr R Lawton and Cllr T O’Neill

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr B Dion was substituting for Cllr T O’Neill for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr P Hilliard reported that he was a BCP Council appointed governor for the University Hospitals Dorset NHS Foundation Trust. He would not participate or vote in respect of the report on ‘Land to the south-east of the A338, known as Wessex Fields and including part of the Royal Bournemouth Hospital campus’ as the Trust was the applicant and would leave the meeting before the item commenced.

Cllr G Farquhar reported that he was predetermined in respect of the application for 9 Ravine Road and would speak in objection in his role as ward councillor. He did not participate as a committee member or vote on the item.

To confirm and sign as a correct record the minutes of the Meeting held on 16 February 2023.

The minutes of the meeting held on 16 February 2023 were confirmed as an accurate record for the signing by the Chairman.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am of the working day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak on planning applications as detailed under individual items below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to B to these minutes in the Minute Book. There was a supplementary report published on 14 March 2023 and an addendum sheet published on 15 March 2023 which appear respectively as Appendix C and D to these minutes. The Committee considered the planning applications in the order set out below:

Boscombe East and Pokesdown Ward

7-2023-6598-I

Demolition of existing house and erection of 4 dwellings with associated access and parking - reconsideration 

Boscombe East and Pokesdown Ward

7-2023-6598-I

Demolition of existing house and erection of 4 dwellings with associated access and parking - reconsideration 

Public Representations

Objectors

v  Joanna and Paul Pritchard

v  Robert Wilson

Applicant/Supporters

v  Matt Annen, on behalf of the applicant

Ward Councillors

v  Cllr Andy Jones, objecting

v  Cllr George Farquhar, objecting

RESOLVED that planning permission be granted in accordance with the recommendation set out in the Officer’s report and the Committee Addendum Sheet with authority delegated to the Interim Head of Planning and Destination to correct the typographical omission in Condition 22 to reinstate sub paragraphs (a) to (e). 

Voting: For – 9, Against – 2, Abstain – 0

Note: Cllr Farquhar did not speak as a committee member and did not vote.

Broadstone Ward

APP/22/01479/F

Proposed change of Use from a shop (Use Class E) to a Hot Food Takeaway (Sui Generis), installation of extraction equipment and external alterations.

Broadstone Ward

APP/22/01479/F

Proposed change of Use from a shop (Use Class E) to a Hot Food Takeaway (Sui Generis), installation of extraction equipment and external alterations.

Public Representations

Objectors

v  Kate Moores

Applicant/Supporters

v  Stacey Pester on behalf of the applicant

Ward Councillors

v  Cllr Mike Brooke, objecting

RESOLVED that planning permission be granted in accordance with the recommendation set out in the Officer’s report

Voting: For – 7, Against – 4, Abstain – 1

Land to the south-east of the A338, known as Wessex Fields and including part of the Royal Bournemouth Hospital campus.

(a)       Demolition of existing garages and tree removal, and phased development comprising construction of new road and footpaths and formation of new access heads, alterations to existing footpaths and roadways, lighting, fencing, screening, and landscaping, and any necessary plant, equipment and associated engineering works including changes in levels and drainage (“Application A”)

(b)         Non-material amendment to applications 7-2019-9177-DL and 7-2020-9177-DS to amend road layout and phasing arrangements (“Application B”)

(a)           7-2023-9177-EA

(b)           7-2023-9177-DZ

In accordance with constitutional requirements, the Chairman has agreed to deal with this item of business at the meeting on the grounds that the matter is urgent given the circumstances requiring a decision. The reasons for urgency are set out in the report and will be recorded in the minutes.

In accordance with Procedure Rule 7.2 in Part 4D of the Council’s Constitution, the Chairman reported that he had agreed to deal with this item of business at the meeting on the grounds that the matter was urgent given the circumstances requiring a decision as set out in paragraphs 11 and 12 of the report:

Littledown and Iford / Muscliff and Strouden Park wards

7-2023-9177-EA

Demolition of existing garages and tree removal, and phased development comprising construction of new road and footpaths and formation of new access heads, alterations to existing footpaths and roadways, lighting, fencing, screening, and landscaping, and any necessary plant, equipment and associated engineering works including changes in levels and drainage (“Application A”)

7-2023-9177-DZ

Non-material amendment to applications 7-2019-9177-DL and 7-2020-9177-DS to amend road layout and phasing arrangements (“Application B”)

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Steve Killen, Transformation Director, University Hospitals Dorset NHS Foundation Trust*

Ward Councillors

v  Cllr Bobbie Dove

* The Chairman exercised his discretion to permit Mr Killen to address the Committee on behalf of the applicant to respond to the issues raised and quantify the financial impact to the public purse should there be a delay in determining the applications.

Resolved that authority be delegated to the Interim Director of Planning and Destination in consultation with the Chairman of Planning power to determine: 

(a)    application reference 7-2023-9177-EA, Application A; and 

(b)    so far as may be necessary, application reference 7-2023-9177-DZ, Application B, 

together in both cases (in the event of a decision to grant), with power to negotiate and determine the wording, terms and associated documentation of any condition(s) and /or planning obligation(s) and/or changes to any existing condition(s) and/or planning obligation(s) that the Interim Director of Planning and Destination in consultation with the Chairman of Planning considers necessary in relation to any such determinations and issue all relevant documentation/ decision notices. 

Voting: For – 6, Against – 4, Abstain – 1

A move to refuse the recommendation to delegate authority and arrange a special meeting was seconded but was not carried.

Voting: For – 4, Against – 6, Abstain – 1

Note: Cllr P Hilliard was not in attendance for this item.