Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllrs M Davies, G Farquhar, P Hall, M Le Poidevin and S McCormack.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr M Brooke substituted for Cllr M Le Poidevin for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr S Baron reported that in his role as Lead Member for Regeneration he’d had discussions with Historic England and various other interested parties in relation to the application for 13 – 15 High Street, Poole.

He spoke as a non-committee councillor and then sat in the public gallery for the rest of the discussion and did not take part in the vote.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 12 noon one day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Part A of the Protocol will apply to this meeting of the Planning Committee, summarised as follows:

Speaking at Planning Committee (in person or virtually*):

·        There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·        There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·        No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

*The Chairman has agreed to exercise his discretion to enable speakers to join the meeting remotely on MS Teams if preferred. For further information please contact Democratic Services.

Submitting a statement to Planning Committee as an alternative to speaking:

·        Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·        Statements must be provided to Democratic Services by 12noon one day before the meeting.

·        A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak on planning applications considered by the Planning Committee. The Chairman exercised his discretion as permitted by the Protocol for Speaking/Statements to allow those who wished to address the committee directly, to do so virtually via Microsoft Teams if they preferred.

To consider the planning applications as listed below.

See planning application reports circulated, as updated by the agenda addendum sheet to be published on the day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A and B to these minutes in the Minute Book. There was an addendum sheet published on 3 October 2022 which appears as Appendix C to these minutes. The Committee considered the planning applications as set out below:

Poole Town Ward

APP/21/01199/F

Redevelopment of the site to form 40 apartments and 424sqm of commercial space, following partial demolition of existing buildings.

Poole Town Ward

APP/21/01199/F

Redevelopment of the site to form 40 apartments and 424sqm of Class E space, following partial demolition of existing buildings’

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Giles Moir

v  Mr Richardson (speaking on behalf of Jake Culley)

Ward Councillors

v  Cllr Mark Howell, speaking in objection

RESOLVED that Planning Permission be granted in accordance with the recommendation and conditions set out in the Officer’s report and in the addendum and with the following additions agreed by the Committee:

·       “Overage clause to review affordable housing viability” to be included as an additional term in the list of terms under the Section 106 provision b) of the Recommendation

·       Informative Note: The applicant should note and inform future residents of the approved scheme that they may be excluded by the Council from being able to purchase an on-street residents permit or visitors parking permits in the locality of the site. This is to reduce the transport impacts from the development due to the low levels of car parking provision being proposed.

Voting:

For – 7        Against – 3             Abstain – 0

Note: Cllr S Baron did not take part in this item as a committee member and therefore did not take part in the vote.

Newtown and Heatherlands Ward

APP/22/00230/F

Sever land, demolish existing buildings and erect 3 No 2 bed houses with parking.

Newtown and Heatherlands Ward

APP/22/00230/F

Sever land, demolish existing buildings and erect 3 No 2 bed houses with parking

Public Representations

Objectors

v  Written statement submitted by Jeff Puddy on behalf of residents of 39/41/43 Jacqueline Road

Applicant/Supporters

v  Neil McKeon on behalf of the applicant

Ward Councillors

v  Cllr Millie Earl (call in), speaking in objection

RESOLVED that Planning Permission be granted in accordance with the recommendation and conditions set out in the Officer’s report as amended by the addendum and with the following additions agreed by the Committee:

·       Add “and thereafter retained” to the end of the current wording of Condition 9

·       Add “The landscaping scheme shall make provision for the planting of tilia cordata in the rear gardens of the approved dwellings, adjacent to the northern boundary” at the end of the first paragraph and prior to the words “Upon Approval:” within Condition 13.

Voting:

For – 6        Against – 5             Abstain – 0

The Chairman advised members of the intention to include pre application presentations on the agenda for future Planning Committee meetings. It was explained that such presentations were intended to keep members informed of forthcoming applications and that all members of the Council would be welcome to attend. Following feedback from the Committee, members were assured that guidance would be provided on how such presentations would be dealt with by the Committee and that presentations would be timed to ensure that agenda did not become overloaded.