Agenda and draft minutes

Overview and Scrutiny Board
Monday, 15th June, 2020 6.00 pm

Venue: Skype Meeting

Contact: Claire Johnston - 01202 454627  Email: claire.johnston@bcpcouncil.gov.uk

Media

Items
No. Item

192.

Apologies

To receive any apologies for absence from Members.

Minutes:

No apologies were received for this meeting.

193.

Substitute Members

To receive information on any changes in the membership of the Committee.

 

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

 

Minutes:

There were no substitute members.

194.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Minutes:

Cllr M Brooke declared a local interest in agenda item 3, Scrutiny of Regeneration related Cabinet reports, Bournemouth Town Centre Vision Durley Road Site as he was a member of the Board of the Bournemouth Development Company.

195.

Public Speaking

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/documents/s2305/Public%20Items%20-%20Meeting%20Procedure%20Rules.pdf 

The deadline for the submission of public questions is Monday 8 June 2020.

The deadline for the submission of a statement is 12.00 noon, Friday 12 June 2020.

The deadline for the submission of a petition is 12.00 noon, Friday 12 June 2020.

Minutes:

There were no public questions, Statements of petitions for this meeting.

196.

Chairman's Update

For the Board to consider any issues raised by the Chairman which are not dealt with elsewhere on the agenda.

Minutes:

There were no issues to raise under this item.

197.

Scrutiny of Children's Services Related Cabinet Reports

To consider the following children’s services related reports scheduled for Cabinet consideration on 24 June 2020:

 

·       Convert Bournemouth Learning Centre building into a school - To enable the creation of additional capacity to meet the assessed educational needs of children and young people and reduce pressure on the High Needs Budget.

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for this item: Councillor Sandra Moore, Portfolio Holder for Children and Families.

 

The Cabinet report will be published on Friday 5 June 2020 and available to view at the following link: https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4290&Ver=4

 

 

Minutes:

Convert Bournemouth Learning Centre into a School - The Portfolio Holder for Children’s Services introduced the report, a copy of which had been circulated and which appears as Appendix G to the Cabinet minutes of 24 June 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

 

·     A Board member commented that there were pleased with the public consultation taking place on this issue. They commented that there were some very good local academy chains supporting local schools and opening new provision, however they urged recognition of that their resources were not inexhaustible.

·     The Chairman of the Children’s Services Overview and Scrutiny Committee asked about the rising number of SEND pupils within the BCP Council area. The Portfolio Holder responded that to some extent the introduction of Education, Health and Care Plans have changed dynamics from the previous system used which may contribute to the numbers. However, BCP Council was not an outlier in this as the number of EHCPs were increasing nationally.

·     The Chairman of Children’s Services O&S also commented that he was aware that young people were pleased by the prospect of not having to travel so far and coupled with the significant savings this could deliver he was very supportive of the project.

It was further noted that there should be a positive environmental impact through this in terms of the reduction in journeys.

198.

Scrutiny of Tourism, Leisure and Communities Related Cabinet Reports

To consider the following Tourism and Communities related reports scheduled for Cabinet consideration on 24 June 2020:

 

·       Bistro on the Beach - To regenerate the existing restaurant and beach office facilities into a new destination leisure offer.

·       Towns Fund – Approval of the Town Investment Plan for Boscombe to MHCLG.

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for these items: Councillor Lewis Allison, Portfolio Holder for Tourism, Leisure and Communities.

 

The Cabinet reports will be published on Friday 5 June 2020 available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4290&Ver=4

 

Minutes:

Bistro on the Beach redevelopment– Due to the upcoming planning application for this site Cllr S Bartlett and Cllr T Trent advised that there would not take part in the debate on his item. The Portfolio Holder for Tourism, Leisure and Communities introduced the report, a copy of which had been circulated and which appears as Appendix C to the Cabinet minutes of 24 June 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

 

·     The Chairman raised a concern with the options put forward as outlined in the Cabinet report and urged that the options outlined should be realistic in relation to the preferred option presented.

·     Councillors commented that this appeared to be a good scheme and they looked forward to seeing the improvements this would bring.

·     In response to a question regarding what the proposal was for those who have beach huts on the site the Portfolio Holder confirmed that all had annual lets on the huts and they were looking to try to find them provision elsewhere whenever possible.

Note: There was an error in the report on the proposed savings as outlined in table 2. Officers undertook to correct this error.

 

Towns Fund - The Portfolio Holder for Tourism, Leisure and Communities introduced the report, a copy of which had been circulated and which appears as Appendix E to the Cabinet minutes of 24 June 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

 

·     The Chairman commented that this broadly seemed to be a good news story for the area of Boscombe.

·     A Ward Councillor commented that this was very welcome and overdue and that he looked forward to its delivery.

 

199.

Scrutiny of Housing Related Cabinet Reports

To consider the following housing related reports scheduled for Cabinet consideration on 24 June 2020:

 

·       Templeman House, Leedham Road, Bournemouth – Affordable Housing Development

·       Moorside Road, Bournemouth - Affordable Housing Development

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for this item: Councillor Kieron Wilson, Portfolio Holder for Strategic Planning.

 

The Cabinet report will be published on Friday 5 June 2020 and available to view at the following link: https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4290&Ver=4

 

Minutes:

Templeman House, Leedham Road and Mooreside Road Bournemouth – Cllr S Bartlett advised that he would not take part in discussions on Templeman House as he was a member of the Planning Committee.

At the request of the Chairman the Portfolio Holder for Housing introduced both of the reports together, a copy of he reports had been circulated and they appear as Appendices H and I to the Cabinet minutes of 24 June 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

 

·     That this looked like an exciting scheme and welcomed the Council embracing Passivhaus standards.

·     In response to a question regarding whether there had been consideration given to developing a purpose built care home on the site the Board was advised hat South Care was operating with 50 percent voids and therefore there were not able to develop a care home on the site but the option was considered and though through.

·     A Ward member commented that the report should refer to Kinson ward rather than Kinson South.

·     A Councillor queried the comment regarding this development being the first socially rented housing scheme in Bournemouth for some time as there had been a development at Duck Lane a few years ago. The Portfolio Holder advised that he was not aware of the previous development and that Mooreside Road was an affordable housing development.

A Councillor commented that the build costs for Mooreside appeared to be very high and asked if the development had attracted any HCA grant. It was noted that the constructions costs were mostly due to external factors at the site including a significant slope. The budget proposal for the site was working on a 10 percent contingency. It was noted that the site was partially being funded through right to buy receipts and therefore wasn’t eligible for HCA grants. The Right to buy receipts contributed more than an HCA grant would.

200.

Scrutiny of Regeneration Related Cabinet Reports

To consider the following Regeneration related reports scheduled for Cabinet consideration on 24 June 2020:

·       Bournemouth Town Centre Vision, Durley Road Site – Approval of Site Lease Value and Additional Council Finance

 

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

 

Cabinet member invited to attend for these items: Councillor Mark Howell, Portfolio Holder for

 

The Cabinet reports will be published on Friday 5 June 2020 available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=285&MId=4290&Ver=4

Minutes:

Bournemouth Town Centre Vision Durley Road Site - The Portfolio Holder for Regeneration and Culture introduced the report, a copy of which had been circulated and which appears as Appendix F to the Cabinet minutes of 24 June 2020 in the Minute Book. A number of issues were raised by the Board in the subsequent discussion, including:

 

·     The Board raised as an issue that it was not the time to be removing car parking from the town centre following the covid-19 crisis when own centre business needed all possible help to recover

·     A Board Member asked about the extension of the option date and what would happen if this was not agreed. The Portfolio Holder advised that it was just practically acceptable to extend the option agreement. Regarding backing out of the scheme this was not an option as the Council supported the scheme. The extension was just to ensure greater flexibility. The Director advised that if it wasn’t approved things were slightly more constrained in terms of construction on the site.

·     A Councillor raised a concern that the path of BDC developing this site was not the most appropriate course of action at this time. It was noted that there was a section 106 payment agreed, the land value was outlined, and the potential profit was outlined in the non-public papers. Developer profit should be between 12-16 percent of development value. The Council would expect to receive half of the expected value which would be approximately £1 – 1.2 million pounds. If a private sector developer was asked to develop the site the Council would receive bids in excess of the £1.2 million expected at present. It was noted that the Council was required by law to extract best value for the Council Taxpayer and it was suggested that the recommendations within the Cabinet report would not do this. Morgan Sindall has an interest in maximising its profit and therefore the Council’s profit. There was a history of sites across the conurbation that were not being delivered by the private sector which was why BDC was created in the first place.

·     A Councillor commented that the decision to go ahead with this development was bad for a multitude of small businesses, parents, NHS patients and residents. The overall car parking policy was to replace parking spaces lost on those sites being developed but this was not happening on this site. The Portfolio Holder noted that at present there was an oversupply of car parking in Bournemouth. There was a plan in place for how parking spaces would be rearranged with permit holders. There was a number of car parks closer to the town centre than Durley Road and Winter Gardens would be back in use as well. The Portfolio Holder noted that whilst he had been in post, he had not received a single objection from a member of public or business in relation to the scheme. The S106 agreement would be very beneficial in improving the local highway  ...  view the full minutes text for item 200.

201.

Forward Plan pdf icon PDF 225 KB

To consider and amend the Board’s Forward Plan as appropriate and to consider the published Cabinet Forward Plan.

 

Additional documents:

Minutes:

The Board noted the existing Forward Plan. A Councillor requested that an item on Tricuro be added to the Forward Plan. It was also noted that the Board needed to fulfil its role under the crime and disorder function and would be receiving a report on this issue shortly. The Chairman and Vice-Chairman would update the Forward plan in consultation with officers.

202.

Future Meeting Dates 2020/21

To consider the following meeting dates and locations for the 2020/21 municipal year. Meetings are scheduled for 2.00pm and 6.00pm each day.

 

·      20 July 2020 - Christchurch

·      24 August 2020 - Poole

·      21 September 2020 - Bournemouth

·      19 October 2020 - Christchurch

·      16 November 2020 - Poole

·      7 December 2020 - Bournemouth

·      4 January 2021 - Christchurch

·      1 February 2021 - Poole

·      1 March 2021 - Bournemouth

·      1 April 2021 – Christchurch

 

The venues or video conferencing calls for each meeting are to be confirmed.

 

 

 

 

Minutes:

He dates for future meetings were noted.