Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr M Cox.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr T Johnson substituted for Cllr M Cox.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr J Edwards declared for the purpose of transparency in relation to agenda item 5: Cabinet Member Report – Tourism, Leisure and Culture that she worked in the tourism industry.

Cllr T Johnson declared for the purpose of transparency, in relation to agenda item 5: Cabinet Member Report – Tourism, Leisure and Culture, that he worked for the local FA and was Chair of Sport Poole.

Cllr V Slade declared for the purpose of transparency, in relation to agenda item 5: Cabinet Member Report – Tourism, Leisure and Culture, that she was on the committee for Sport Poole.

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of a public question is 4 clear working days before the meeting.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

There were no public questions, statements or petitions.

To consider an update from the following Cabinet Portfolio Holder on current and proposed priorities within the remit of the Portfolio, including risks, challenges and opportunities:

·       Cllr Mohan Iyengar, Portfolio Holder for Tourism, Leisure and Culture

Questions to the Portfolio Holder are invited in advance from all non-Executive councillors to inform the discussions with the Board, please submit questions by Monday 22 February 2021.

Please note that the areas of the Council covered by this Portfolio are:

·       Seafront-resort development,

·       tourism development,

·       franchises/concessions,

·       major events,

·       sports & exercise,

·       arts & culture and libraries.

A briefing report from the Portfolio Holder is attached to this agenda for consideration by the Overview and Scrutiny Board

The Portfolio Holder for Tourism, Leisure and Culture presented a report, a copy of which was circulated to Board members and which appears as Appendix 'A' to these minutes in the Minute Book. The Chairman advised the Board that the purpose of the item was to help generate ideas for the future and consider those issues which the Overview and Scrutiny Board would want to get involved in or consider further. 

The Portfolio Holder for Tourism, Leisure and Culture outlined the key points from the Portfolio, the future projects which were coming forward and areas where the Overview and Scrutiny Board may become involved and add value. The Portfolio Holder gave a presentation to the Board a copy of which appears as Appendix ‘B’ to these minutes in the minute book and also provided a response to the questions which had been submitted by other Councillors in advance of the meeting. A copy of the questions and responses formed part of the presentation. A number of issues were raised in the subsequent discussion including:

·     Clarification was sought on the income received from seafront tenants

·     The delivery of the cultural compact, how this would be organised, whether it would be outsourced to either private organisations or community groups and the budget available for delivery.

·     Promotion of exercise within the BCP area including advertising and marketing, links to public health and to those not normally engaged with it.

·     Providing small leisure providers with opportunities for funding the establishment of small projects and grassroots delivery

·     Local residents’ concerns regarding Mudeford Beach Development and the need to be careful in terms of how the resort is marketed in the future.

·     Support for grassroots sports and the Council as landlord to many organisations, offering any incentives to clubs restarting and the impact Covid has had.

·     Clarification was also sought on the resort management plan for future tourism and readiness for visitors post lockdown. There was concern that the plans were not being taken through Cabinet. There would be an all Member briefing and proper governance would be ensured. Issues were raised concerning deploying resources, trigger points and communications.

·     Transfer of sites to communities and the Portfolio Holder’s position on a community asset transfer protocol.

·     Air festival issues - including timing, greater involvement by different partners, carbon offsetting, making it a greener festival and increasing involvement over a larger area to help reducing crowding in light of the pandemic including the airport.

·     Queen’s Park Golf Course – The Portfolio Holder advised that he was aware of the issue raised and it needed resolution

·     Bath Road North Car Park redevelopment as a leisure/cultural space. The Portfolio Holder undertook to look into this issue.

A non-Board member commented on the availability of toilets on the seafront and in open spaces. It was noted that for people to be use these facilities for recreation and exercise toilet provision was necessary. The Portfolio Holder advised that other than on the seafront toilet provision was the responsibility of the Environment, Cleansing  ...  view the full minutes text for item 163.

To consider the Future of Regeneration in Bournemouth,Christchurch and Poole Cabinet report scheduled for Cabinet consideration on 10 March 2021.

The O&S Board is asked to scrutinise the reports and make recommendations to Cabinet as appropriate.

Cabinet member invited to attend for this item: Councillor Philip Broadhead, Portfolio Holder for Regeneration, Economy and Strategic Planning.

The Cabinet report for this item is included with the agenda for consideration by the Overview and Scrutiny Board.

The Chairman invited the Portfolio Holder for Regeneration, Economy and Strategic Planning to present the report, a copy of which had been circulated to each member and which appears as Appendix 'C' to these minutes in the Minute Book. The Portfolio Holder outlined the key issues within the report. The issues raised in the subsequent discussion included:

·       Development of most of the car parks within Bournemouth was already allocated to the Bournemouth Development Company and how this would be approached if they were not the preferred route to move forward.

·       How would members outside of the Administration be involved going forward as member panels which the previous administration established were not continuing. If the delivery model goes forward there would be member engagement.

·       The Master Plan commissioning for Poole was almost ready to go. The Portfolio Holder commented that they would be considering options. A Councillor commented that the previous scheme was not viable. A senior person whether internally or externally was needed to come in to move this forward.

·       The Council was now the owner of the power station site in Poole. There were a number of adjacent sites to fit in with the broader plan.

·       Changes in the Senior Leadership Team and the officer who would have overall responsibility for this moving forwards. The profits from a new urban regeneration company. It would be solely owned by the Council. This could be a difficult situation

·       Whether proposals would be coming back to Cabinet or whether the Portfolio Holder would be bringing various projects back independently Anything transferring any major sites would form the basis for a key decision. It was a massive decision to be taking for the Leader, Chief Executive and the Deputy Leader. The Chief Executive confirmed that the transfer of any Council owned sites would require Council approval.

·       The number of homes which would be created through the Boscombe Sovereign Centre redevelopment, which needed to create the right homes for local requirements.

·       Whether the master planning done around Holes Bay be used moving forward.

·       That there was criticism from members of the current administration about content of BDC business plan. Whether the BDC could be expanded to sites outside of Bournemouth.

·       What could be delivered from Council sites, Poole civic centre, Turlin Moore. There was a commitment to proper consultation on these sites.

·       There were 20 percent of garages empty. These were within the HRA but part of regeneration.

·       Previous work which was undertaken on the sale and development of the Christchurch Civic Office site. An extremely interesting piece of work undertaken previously on selling the Christchurch site.

·       All local Councillors not just ward members should be consulted on local sites.  Bournemouth International Centre site and future development requirements of the site.

The Chairman thanked the Portfolio Holder for the interesting presentation on the potential changes and challenges ahead.

The Chairman will update on progress following the Group meeting held on 17 February 2021.

The Chairman gave a verbal update to the Board from the last meeting of the Local Plan Working Group which was held on 17 February 2021.  The Working Group had elected Cllr Mike Brooke as Chair and Cllr Keiron Wilson Vice Chair. The Working Group were beginning the process by looking at the Urban Potential Study.

The Chairman reported that potential sites for development had been identified in a number of different ways, eventually the public consultation would identify which sites were up for debate on development within each ward. It was noted that the housing development targets were set by government. However, there were insufficient identified development sites to meet the target, with an approximate 9000 unit shortfall. The Working Group were considering how to meet targets, whether building higher in certain areas could be an option. An analysis of sites was underway utilising current planning regulation.

The Chairman advised that at this stage the group was in the process of reviewing pieces of work coming through at the moment.

The Chairman encouraged members, if they had any particular issues to share their views with the planning team. The Working Group was due to meet again on 17 March 2021

The Chairman advised the Board that there were a significant number of key Cabinet reports coming forward in April and therefore in consultation with the Vice-Chairman the Chairman was proposing the use of both the scheduled meeting in April for consideration of a number of Cabinet reports as follows:

·       Homelessness Strategy

·       Housing Strategy

·       Corporate Asset Management Strategy

·       Management & Development of Leisure Centres

·       Highway Asset Management Policy and Strategy

·       Regulatory Services and Licensing Enforcement Policy

·       Sale of Christchurch By-Pass Car Park

·       The Council fleet Replacement Program and Sustainable Fleet Management Strategy

A Councillor commented that the Board needed to be looking ahead on future development and be less responsive to Cabinet determined issues. The Chairman commented that he wanted the Board to develop and suggested that it could look at more community driven issues in the future and asked the Board members to consider if there was any particular items they would want to see coming forward. A Board member suggested that they would like the Council to develop a plan for how Poole Quay could be improved and brought up to the level of quality for a tourism asset. The Chairman suggested that this could be considered further at the next meeting.

To note the following meeting dates and locations for the 2020/21 municipal year:

·       1 April 2021

To note the following meeting dates and locations for the 2021/22 municipal year:

·       17 May 2021

·       14 June 2021

·       19 July 2021

·       23 August 2021

·       20 September 2021

·       18 October 2021

·       15 November 2021

·       6 December 2021

·       5 January 2022

·       31 January 2022

·       28 February 2022

·       4 April 2022

All meetings will be held via video conferencing until further notice.

The dates of meetings for the remainder of 2020/21 and 21/22 were noted.