Agenda and minutes

Overview and Scrutiny Board
Monday, 20th July, 2020 2.00 pm

Venue: Via Skype

Contact: Claire Johnston  Email:


No. Item


Election of Chairman

The Board is asked to elect a Chairman for the ensuing 2020/21 municipal year.


A nomination was received and seconded for Cllr P Broadhead. No further nominations were received.


RESOLVED: That Cllr P Broadhead be appointed Chairman of the Overview and Scrutiny Board for the 2020/21 municipal year.



Election of Vice-Chairman

The Board is asked to elect a Vice-Chairman for the ensuing 2020/21 municipal year.



A nomination was received and seconded for Cllr M Haines. No further nominations were received.


RESOLVED: That Cllr M Haines be appointed Chairman of the Overview and Scrutiny Board for the 2020/21 municipal year.



To receive any apologies for absence from Members.


Apologies were received from Cllr P Miles


Substitute Members

To receive information on any changes in the membership of the Committee.


Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 



There were no substitute members.


Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.


Cllr M Brooke and Cllr P Broadhead both declared local interests in agenda item 6a the Action Sheet from the previous meeting as they had been appointed as Council representatives on the Bournemouth Development Company.


Confirmation of Minutes pdf icon PDF 302 KB

To confirm and sign as a correct record the minutes of the meetings held at 2.00pm and 6.00pm on Monday 18 May 2020 and Monday 15 June 2020.

Additional documents:


Subject to the inclusion of Cllr T Trent in the list of those present at the meetings held on 15 June 2020, the minutes were approved as a correct record.


Action Sheet pdf icon PDF 263 KB

To note and comment on the attached action sheet which tracks, decisions, actions and outcomes arising from previous Board meetings.


Cllr M Brooke advised that the outcome on the action sheet relating to the item on Durley road was incorrect and should read “The Recommendation was not accepted”.


Public Speaking

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:- 

The deadline for the submission of public questions is Tuesday 14 July 2020.

The deadline for the submission of a statement is 12.00 noon, Friday 17 July 2020.

The deadline for the submission of a petition is 12.00 noon, Friday 17 July 2020.


There were no public issues for this meeting.


Chairman's Update

For the Board to consider any issues raised by the Chairman which are not dealt with elsewhere on the agenda.


The Chairman advised the Board that the other O&S Committees were now meeting in their own right therefore the Board would not be routinely considering matters related to Children’s Services or Health and Adult Social Care and the respective Chairman of the other committees would not normally be attending Board meetings.


Update on the Council's Response to the Covid-19 Epidemic

To consider a verbal update from the Chief Executive and Leader of the Council on the Council’s actions in relation to the impact of the Corona Virus. Along with verbal updates at the meeting, a Cabinet paper provided by the Chief Executive on this matter will inform this discussion. The Cabinet report will be published on Friday 10 July 2020 and available to view at the following link:


The purpose of this scrutiny is to seek assurance that the Council is taking all appropriate actions and to take into account any particular concerns from councillors acting in their community role, in line with the Board’s role as enabler of the voice and concerns of the public. 



The Chairman invited the Leader of the Council and the Chief Executive to outline the latest developments to the Board. The Chairman reminded the Board that for this item they were also asked to consider the Cabinet report on Update on BCP Council's response to the COVID-19 pandemic a copy of which had been circulated and which appears as Appendix A to the Cabinet minutes of  29 July 2020 the Minute Book. The Chief Executive advised the Board of the changes which were due to take place in the near future including that support for those shielding would be coming to an end from the end of the month. The Together We Can helpline was also being stepped down and things were getting back to ‘business as usual’. A Local Outbreak Management Plan had been recently produced. The Government had announced its contain strategy and the powers that would be introduced for local government to bring this into effect, including local lockdown.

During the crisis BCP Council had been well represented nationally and the Council had come through this in a strong position despite the fact that we were still settling in following the merger of the preceding authorities. This has included the delivery of grants to local business, the distribution of PPE, the plans put in place for additional provision for an outbreak and the excellent response from volunteers.

In reference to the major incident which occurred three weeks ago issues arising from this were being followed up on and a ‘crowded places’ app had been developed.

The Leader advised that the app was now live, and it was hoped that it would be launched soon. The app would also be able to provide the location of toilets, lifeguards, which sections of the beach allowed dogs, etc.  The Council had been able to respond quickly in relation to the Council’s peers, for example the Council opened 75 percent of playgrounds as soon as possible. All departments had been working at an incredible pace. The work with the homeless population had gone extremely well with helping 74people into longer term accommodation provision, as well as helping with employment and substance misuse.  There was significant work still on going in exceptional circumstances in adult social care. In Children’s Services there had been over 400 school admission appeals to be heard in a virtual environment, which had a knock-on impact in terms of member meetings. There were concerns regarding the increased risk in safeguarding and the lack of available childcare when people were being asked to return to work and the Council were working to address this. Environmental Health Officers and Trading Standards officers had been on hand to address issues regarding violation of Covid-19 rules and guidelines. The Second tranche of the discretionary grants scheme was due to go live shortly and the issues of why people had not met the criteria previously had been taken into consideration for this.


The Board raised a number of issues in the ensuing discussion  ...  view the full minutes text for item 10.


Covid-19 Recovery - Economy and Tourism

To consider observations on the impact of Covid-19 and prospects for future reset and recovery from representatives of the following organisations:

       Business Improvement Districts operating within BCP Council area,

       BH Area Hospitality Association

       Destination Management Board


The following Cabinet Portfolio Holders are also invited to attend the Board meeting for consideration of this item:

       Portfolio Holder for Regeneration and Culture

       Portfolio Holder for Tourism, Leisure and Communities


The purpose of this scrutiny is to listen to a wide range of stakeholders to gain a greater understanding of the wider effects of Covid-19 and to take into account the views of the external stakeholder in future scrutiny of the impact of Covid-19, in line with the Board’s role as enabler of the voice and concerns of the public. 


The Chairman welcomed the representatives from the local Business Improvement Districts, the Destination Management Board and the BH Area Hospitality Association.


Poole BID – The Director of the BID outlined to the Board a number of issues which were being faced by the members of the BID. It was noted that the situation regarding levy collection was currently unclear, but the independents were the biggest paying group by type. The BID had been very active in supporting the business directly in improving the area during lockdown. A community project was underway to improve various aspects of the high street and surrounding areas with painting utility facilities with the aim of trying to build confidence and make it a n improved place to visit. It was noted that travel schemes had allowed seating areas outside some businesses to be increased. An area had been pedestrianised in order to allow for local arts and crafts and food stalls to attract people to the area. Poole was aiming to gain entry to a heritage scheme to enhance this aspect of the town. The CSAS officers were also welcomed in order to help reduced anti-social behaviour.


Bournemouth Town Centre BID – The Chairman and the Chief Operating Officer provided the Board with information on the challenges and operations and some ideas for ways to work together in the future. Overall it was noted that the consensus from the town centre business was that the Council had done a fairly good job during the crisis. The Shop Local / Stay Local message had been rolled out. It was noted that the future of High Streets/ Town Centres was already changing prior to Covid-19 but that the impact of Covid had accelerated the process. The Board was told that the change in criteria for the second round of the discretionary grants was of vital importance.  The message around wearing masks was being rolled out with messages in windows thanking people for wearing one. It was noted that with the calling of the major incident in Bournemouth resources tended to be diverted away from the Town Centre. It was noted that the challenge going forward was what we wanted the Town Centre to look like in the future and how this could be shaped through the planning and highways processes.  The life in the Town Centre would be different from how it was previously.

Bournemouth Coastal BID – The Chairman of the Coastal BID advised that they had been doing lots of campaigning locally and there were lots of people who should have bee holidaying abroad who would be staying in Bournemouth. The ‘eat out to help out’ initiative was seen as a positive. The BID requested that the Council consider a reduction in parking charges as this would have a serious benefit for local businesses. The Chairman commented that it was encouraging to see what was happening on Poole Quay and there were similar initiatives for Boscombe, Southbourne and Westbourne. Further work was needed on the  ...  view the full minutes text for item 11.