Agenda

The Charter Trustees for Poole
Wednesday, 27th January, 2021 5.00 pm

Venue: Virtual Meeting

Contact: Democratic Services  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Charter Trustees.

 

2.

Declarations of Interest

Charter Trustees are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance. Declarations received will be reported at the meeting.

 

3.

Confirmation of Minutes and Matters arising pdf icon PDF 222 KB

To receive the minutes of the meeting held on 28 October 2020 and to consider any matters arising.

 

4.

Charter Mayor's Report

The Charter Mayor will report on her activities.

 

5.

Budget and Precept 2021/22 pdf icon PDF 227 KB

The Charter Trustees are required to set their 2021/22 budget, council tax requirement and resultant precept for submission to BCP Council by 31 January 2021.

 

This report also updates the Charter Trustees on the conclusion of the external audit of the 2019/20 Annual Governance and Accountability Return.

Additional documents:

6.

Mayor's Award

The Charter Trustees will be updated on the progression of the proposed Awards and asked to formally approve the expenditure for the purchase of the lapel badges.

 

7.

Financial Regulations pdf icon PDF 227 KB

Since their establishment on 1 April 2019 the Charter Trustees have used the BCP Council financial regulations and accounting systems.

 

This report asks the Charter Trustees to approve their own set of financial regulations and to note changes being made to financial processes and procedures that recognise that the Charter Trustees as a separate legal entity to BCP Council.

Additional documents:

8.

Risk Register pdf icon PDF 334 KB

The Charter Trustees will be updated on the development of the Risk Register.

9.

Poole Civic Centre - Civic Space

The Charter Trustees will be asked to approve the establishment of a workshop comprising of Charter Trustees to consider options and provide feedback to the project team on requirements in respect of the above.