Agenda

The Charter Trustees for Poole - Wednesday, 26th January, 2022 5.00 pm

Venue: Council Chamber Poole, Civic Centre, Poole BH15 2RU. View directions

Contact: Karen Tompkins (01202 451255)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence from Charter Trustees.

2.

Declarations of Interests

Charter Trustees are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of minutes and matters arising pdf icon PDF 216 KB

To receive the minutes of the meeting held on 27 October 2021 and to consider any matters arising.

 

4.

Charter Mayor's Report

The Charter Mayor will report on her recent activities and any associated issues.

5.

Future Banking Arrangements pdf icon PDF 230 KB

BCP Council has recently retendered its banking supplier and Barclays was chosen as the successful supplier.

As per the Charter Trustees Financial regulations the banking arrangements, including the bank mandate, shall be made by the Responsible Finance Officer and approved by the Charter Trustees.

This report gives two options for future banking arrangements which needs to be agreed in order to meet the statutory deadline of setting a Council Tax precept and associated budget by 31 January 2022. The options are either to join the BCP Council selected supplier of Barclays or continue with HSBC.

Depending on the option selected will have implications in terms of the budget presented in agenda item 6 on tonight’s agenda.

 

6.

Budget and Precept 2022/23 pdf icon PDF 235 KB

The Charter Trustees are required to set their 2022/23 budget, council tax requirement and resultant precept for submission to BCP Council by 31 January 2022.

Additional documents:

7.

Review of the Risk Register pdf icon PDF 224 KB

At its meeting on 27 January 2021 the Charter Trustees considered the development of the risk register and agreed that the register be agreed and reviewed on a regular basis as appropriate subject to the suggestion made relating to including a date when the action was completed and considering the risk associated with lone working to assess if it could be mitigated further.

This report provides an opportunity to review the register attached as Appendix 1 to the report taking account of new and emerging risks.

Additional documents:

8.

Queen's Jubilee Celebrations (Poole) - Beacons pdf icon PDF 135 KB

In 2022 there will be year long Platinum Jubilee celebrations throughout the UK, the Commonwealth and around the world as communities come together to celebrate The Queen’s historic reign.

 

There will be series of Beacon Lighting events across the country on the evening of Thursday, 2 June.  The Council’s Corporate Management Board proposed that the option of holding a beacon lighting event be given to the charter trustees of Poole

 

9.

Nomination for Sheriff of Poole for 2022/23 and subsequent Mayor in 2023/2024

The Charter Trustees will be updated on the above.