Agenda and minutes

The Charter Trustees for Poole - Friday, 20th May, 2022 11.00 am

Venue: Council Chamber Poole, Civic Centre, Poole BH15 2RU. View directions

Contact: Karen Tompkins (01202 451255) Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No.	Item
1.	Apologies View the background to item 1. To receive any apologies for absence from Charter Trustees. Minutes: Apologies were received from Councillors J Beesley, B Dion, L-J Evans, N Greene, D Mellor and K Rampton.
2.	Declarations of Interest View the background to item 2. Charter Trustees are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance. Declarations received will be reported at the meeting. Minutes: The Honorary Clerk reported that no declarations of interests had been received for this meeting.
3.	Election of Charter Mayor View the background to item 3. The Charter Trustees are asked to elect the Mayor for 2022-23. Minutes: RESOLVED that Councillor Tony Trent be elected Charter Mayor for the ensuing Municipal Year 2022/23. The Mayor made and signed the Declaration of Acceptance of Office and took the Chair. He reported he had appointed his wife Anne Trent as the Mayoress for the ensuring municipal year. Voting: Unanimous
4.	Election of Deputy Charter Mayor View the background to item 4. The Charter Trustees are asked to elect the Deputy Mayor for 2022-23. Minutes: RESOLVED that Councillor Julie Bagwell be elected Deputy Charter Mayor for the ensuing Municipal Year 2022/23. The Deputy Mayor made and signed the Declaration of Acceptance of Office. Voting: Unanimous
5.	Election of the Sheriff of Poole View the background to item 5. The Charter Trustees are asked to elect the Sheriff for 2022-23. Minutes: RESOLVED that Councillor Mike Brooke be elected Sheriff of Poole for the ensuing Municipal Year 2022/23. Voting: Unanimous.
6.	Appointment of one representative and substitute to the Association of Charter Trustees View the background to item 6. The Charter Trustees are asked to make the above appointments. Minutes: RESOLVED that Councillor Judes Butt be appointed as a representative to the Association of Charter Trustees with Councillor Julie Bagwell as her substitute for the ensuing Municipal Year 2022/23. Voting: Unanimous
7.	Appointment of Budget Signatories View the background to item 7. The Charter Trustees are asked to make the above appointments. Minutes: RESOLVED that Councillors Marcus Andrews and Tony O’Neill be appointed as budget signatories for the ensuing Municipal Year 2022/23 and Councillor Ann Stribley continue to undertake the Bank Statement verification role. Voting: Unanimous
8.	Appointment of Charter Trustees to Poole-Cherbourg Twinning Association The Charter Trustees are asked to consider appointments to the Association. Minutes: RESOLVED that Councillors Marcus Andrews and L-J Evans be appointed as the Charter Trustees representatives on the Association and it be noted that the Sheriff will automatically be a representative on the Association. Voting: Unanimous
9.	Calendar of Meetings for 2022-23 View the background to item 9. The Charter Trustees will be asked to consider the timing of meetings for 2022-23 in accordance with the Standing Orders and agree the dates as detailed below: 22 June 2022 at 5 pm 26 October 2022 at 5 pm 25 January 2023 at 5 pm 2 June 2023 at 11.00 am Minutes: RESOLVED that the following calendar of meetings for the Charter Trustees be agreed: 22 June 2022 at 5 pm 26 October 2022 at 5 pm 25 January 2023 at 5 pm 2 June 2023 at 11.00 am Voting: Unanimous
10.	Any other business deemed necessary by the Clerk to the Charter Trustees View the background to item 10. Minutes: There were no items of any other business. Note – Councillor Maidment left the meeting at 11:20