Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr P Hilliard, Cllr G Martin and Cllr L Williams.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Notification was received that Cllr S Carr-Brown was substituting for Cllr G Martin for this meeting.

To elect a Chair of the Eastern BCP Planning Committee for the 2024/25 Municipal Year.

The Chairman of the Council presided over this item and sought nominations for the election of Chair. A nomination was received and seconded for Cllr P Hilliard. No further nominations were received.

RESOLVED that Cllr P Hilliard be elected as Chair of the Eastern BCP Planning Committee for the Municipal Year 2024/25.

To elect a Vice Chair of the Eastern BCP Planning Committee for the 2024/25 Municipal Year.

The Chairman of the Council sought nominations for the election of Vice-Chair. A nomination was received and seconded for Cllr Le Poidevin. No further nominations were received.

RESOLVED that Cllr Le Poidevin be elected as Vice-Chair of the Eastern BCP Planning Committee for the Municipal Year 2024/25

In the absence of the newly elected Chair, the Vice Chair presided over the remainder of the meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest.

To confirm and sign as a correct record the minutes of the Planning Committee meeting held on 18 April 2024.

The minutes of the Planning Committee held on 18 April 2024 were confirmed as an accurate record for the Chair to sign.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 8 May 2024 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were no public issues on planning applications for this meeting.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered a planning application report, a copy of which had been circulated and which appears as Appendix A to these minutes in the Minute Book. A Committee Addendum Sheet was published on 8 May 2024 and appears as Appendix B to these minutes.

Boscombe West ward

7-2024-15575-G

Retention of single storey building with public toilets and space for start up businesses falling within Class E (Commercial, Business and Service uses but excluding food and drink class) (Existing building benefitted from temporary planning permission reference 7-2020-15575-E) – Regulation 3

East Cliff and Springbourne Ward

7-2024-15575-G

Retention of single storey building with public toilets and space for start up businesses falling within Class E (Commercial, Business and Service uses but excluding food and drink class) (Existing building benefitted from temporary planning permission reference 7-2020-15575-E) – Regulation 3

Public representations

No registered speakers

RESOLVED to GRANT planning permission in accordance with the recommendation, details and reasons set out in the officer’s report, as updated in the Committee Addendum dated 8.5.24, subject to confirmation from the Environment Agency that the Flood Risk Assessment is acceptable.

Voting: For – 9, Against – 0, Abstain – 0

To confirm the following local protocols adopted by the preceding BCP Planning Committee and set out as schedules in Part 6 of the Council’s Constitution:

·       Protocol for Speaking/Statements at Planning Committee (already circulated with Agenda Item 7)

·       Planning Committee Site Visit Protocol

·       Planning Committee Protocol in relation to Pre Application Presentations

The purpose of this item was to confirm the following local protocols adopted by the preceding BCP Planning Committee and set out as schedules in Part 6 of the Council’s Constitution in relation to:

·       Protocol for Speaking/Statements at Planning Committee (already circulated with Agenda Item 7)

·       Planning Committee Site Visit Protocol

·       Planning Committee Protocol in relation to Pre Application Presentations

The Committee discussed the Site Visit Protocol and highlighted the following for consideration going forward:

• The need for adequate notice for diary management when a site visit was planned.
• When site visits should be required, the importance of any Members attending to enable full information before considering an application.
• The possibility of sharing the pipeline planning applications to highlight any applications which would be beneficial for a site visit
• That should a Member be unable to attend a site visit, they could request a Substitute for both the site visit and Committee meeting.
• The length of site visits to be appropriate and the best way for Committee Members to travel to each site to be considered.
• The need for agreement across both Eastern and Western Planning Committees to ensure consistency.

RESOLVED that the Eastern Planning Committee accept the Committee Protocols.

Voting: For – 9, Against – 0, Abstain – 0