Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr M Le Poidevin.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr M Tarling declared that he had been a chair/member of the Christchurch Town Council planning committee when decisions were made on previous applications in relation to the Noisy Lobster restaurant site. As this was a new and different application he did not consider that he was predetermined.

Cllr P Hilliard declared that he would not be taking part in the item on the Noisy Lobster restaurant due to previous statements he had made on previous applications. He did not speak or vote and left the meeting before the application was considered.

To confirm and sign as a correct record the minutes of the meeting held on 21 November 2024.

The minutes of the meeting held on 21 November 2024 were confirmed as an accurate record for the Chair to sign.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 18 December 2024 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – B to these minutes in the Minute Book. A Committee Addendum Sheet was published on 18 December 2024 and appears as Appendix C to these minutes.

East Southbourne and Tuckton Ward

7-2023-1696-L 

Retention of 3no. shipping containers, comprising hot food kitchen, serveries, ice-cream kiosk and storage spaces; staircase and ‘rooftop’ customer seating; 1no. open-top (yellow) double decker bus with attached open sided pergola over customer seating; 1 timber shack comprising a drinks Bar; 2no. portable modular buildings to public toilets; timber fencing, ramps and decking; 1no. pink painted Volkswagen Beetle vehicle on the roof of one container. Stretch tent across part of the site (September to May). Temporary use of site for the sale and consumption of food and drink (revised description) 

East Southbourne and Tuckton ward

7-2023-1696-L 

Retention of 3no. shipping containers, comprising hot food kitchen, serveries, ice-cream kiosk and storage spaces; staircase and ‘rooftop’ customer seating; 1no. open-top (yellow) double decker bus with attached open sided pergola over customer seating; 1 timber shack comprising a drinks Bar; 2no. portable modular buildings to public toilets; timber fencing, ramps and decking; 1no. pink painted Volkswagen Beetle vehicle on the roof of one container. Stretch tent across part of the site (September to May). Temporary use of site for the sale and consumption of food and drink (revised description) 

Public Representations

Objectors

v  Michael Symmonds

v  Judith Long

Applicant/Supporters

v  Clare Spiller, on behalf of the applicant

v  Rich Slater, applicant

Ward/Other Councillors

v  Cllr Bernadette Nanovo

v  Cllr Judy Richardson

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report as updated in the Committee Addendum dated 18.12.24 and subject to power being delegated to the Head of Planning (Operations) to determine the final wording of an additional condition requested by the Committee torequire a scheme for the maintenance of the CCTV system to be submitted to and received by the planning authority for its written approval.

Voting: For – 10, Against – 0, Abstain – 0

Mudeford, Stanpit and West Highcliffe 

8/24/0596/FUL  

Alterations to existing ground floor entrance. Extension to and partial demolition of ground floor, with enlargement of first floor terrace above. Enlargement of front dormers. Removal of side window. Internal re configurations throughout

Mudeford, Stanpit and West Highcliffe 

8/24/0596/FUL  

Alterations to existing ground floor entrance. Extension to and partial demolition of ground floor, with enlargement of first floor terrace above. Enlargement of front dormers. Removal of side window. Internal re configurations throughout

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Peter Hayward, on behalf of the applicant

Ward/Other Councillors

v  Cllr Lesley Dedman

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report.

Voting: For – 8, Against – 0, Abstain – 0

Notes:

In accordance with his declaration of interest, the Chair did not participate in this item.

In the absence of Vice Chair, the Committee appointed Cllr C Adams to take the Chair for the rest of the meeting.

Cllr J Clements was not in attendance for this item.