Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr M Le Poidevin.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Notification was received that Cllr A Chapmanlaw was substituting for Cllr M Le Poidevin for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

In relation to the planning application for 27 Wolverton Road the following declarations were made for transparency:

• Cllr L Williams was acquainted with one of the objectors
• Cllr G Martin lived in the ward near the application site

To confirm and sign as a correct record the minutes of the meeting held on 20 February 2025.

The minutes of the meeting held on 20 February 2025 were confirmed as an accurate record for the Chair to sign.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 19 March 2025 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning application as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered a planning application report, a copy of which had been circulated and which appears as Appendix A to these minutes in the Minute Book.

Boscombe East and Pokesdown ward

7-2024-9356-C

Change of use of dwellinghouse (Class C3) into House in Multiple Occupation (Class C4) 

Boscombe East and Pokesdown ward

7-2024-9356-C

Change of use of dwellinghouse (Class C3) into House in Multiple Occupation (Class C4) 

Public Representations

Objectors

v  Della Gwizdala

v  Leo Gwizdala

Applicant/Supporters

v  Adelaide West

v  Diana Parrish

Ward/Other Councillors

v  Cllr George Farquhar

During the meeting concerns were raised regarding the lack of reference to consideration of the Boscombe and Pokesdown Neighbourhood Plan in the officer’s report, resulting in a proposal which was moved and seconded to defer the application. Members noted that although the Neighbourhood Plan was not specifically referenced, the officer’s recommendation had taken into account all relevant policy considerations, including those contained in the Neighbourhood Plan. The meeting was adjourned briefly to seek further advice. It was subsequently recommended to defer the application to allow the report to be updated, recognising that the report was a key document in the Committee’s consideration of the application.

Resolved to DEFER consideration of the application to a future meeting to enable the officer’s report to be revised to include reference to the Boscombe and Pokesdown Neighbourhood Plan.

Voting: For – 5, Against – 3, Abstain – 3